ITB 2025-101 Addendum.pdf

ITB 2025-101 Addendum #1 Page 1 of 9

FLORIDA DEPARTMENT OF EDUCATION

BUREAU OF CONTRACTS, GRANTS AND PROCUREMENT

MANAGEMENT SERVICES

325 West Gaines Street 344 Turlington Building

Tallahassee, Florida 32399-0400

Addendum #1

BID NO.: ITB 2025-101

This addendum is being issued to provide the Answers to Questions submitted timely by vendors during the Question and Answers period.

Please be advised all questions are keyed as submitted.

Potential proposers have 72 hours from posting of addenda to protest the requirements of each addendum. Failure to file a protest within the time prescribed in Section 120.57(3), or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

YOUR BID WILL NOT BE COMPLETE WITHOUT THIS DOCUMENT

SIGNED AND INCLUDED!

1. Do all of the Rest Area sites have a physical street address or are they only located by the mile marker information? Please provide a list of the physical street addresses if they exist.

Answer: Rest Areas do not have street addresses. Their location is designated by mile markers. See link below:

Rest Areas

2. Is there a video recording/storage specification requirement?

a. Recording – continuous, motion only, or combination (low frame rate continuous and then speed up on motion or analytic detection) Answer: motion only

b. Frame rate – for continuous and/or motion as applicable Answer: motion as applicable https://www.fdot.gov/maintenance/rest-area-app/rest-areas

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c. Storage Time requirement in days (30, 60, 90, etc…) Answer: 30 days

3. Do you require any analytics in the video search capability? If yes, do you require standard or advanced?

Answer: No analytics are required in video search. All video searches will be done by time stamp.

a. Standard - Person, vehicle, line crossing, direction, etc…

b. Advanced – gender, clothing color, glasses, mask, etc…

4. Is outbound internet (or private WAN/LAN) available at all rest area locations and do you require remote access to video?

Answer: All systems will be closed loop, as previously stated in the ITP, therefore no internet is required.

c. If yes, where is the router/switch location in relation to the vendor storage rooms?

Answer: N/A

d. Do you require the ability to stream live/recorded video from multiple sites at the same time from remote?

Answer: There will be no remote viewing required at any locations. All video reviews are to be done on premise of system.

i. FYI – alternate is connection to one site at a time to view video

5. Section 6.0.8 – is an 11-outlet surge protector required? This design will only need 2- 4 120VAC plugs max.

Answer: Yes, an 11-outlet surge protector is required.

e. Do you require remote power cycling of the power outlets?

Answer: No remote power cycling is required.

i. FYI – this would allow you to power cycle from remote and avoid many truck rolls in case an NVR or camera needs a reboot. With

(50) remote sites this is important for future cost savings.

6. Are we able to get floor plans for all the sites?

Answer: Unfortunately, floor plans are not available for sites. Vendors can make site visits, but they will not be accompanied by any state personnel. Vending areas and storage rooms are similar in design at most rest areas.

7. Got it. No problem! We can make assumptions based on the ones we choose to walk. A few more questions:

Do the sites need to be accessed remotely?

If so, is there an internet connection in the same room where we will mount our NVR?

Is the 43" tv being mounted in the storage room or the vending area?

Answer: The sites do not need to be accessed remotely, and the TV monitors will all be mounted inside the storage rooms.

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8. I see the in the Scope of Work the type of cameras and equipment. I don't see any approved model numbers and brands of cameras and NVR as a part of the bidding documents. Can you clarify the manufactures approved for this solicitation.

Answer: All manufacturers are approved for this solicitation.

9. I’m the local representative for Verkada, a leading manufacturer of physical security solutions. We provide cameras and security systems to various state departments across the country, as well as to AHCA and DOH here in Florida. I noticed that the bid below mentions the installation of cameras but doesn’t seem to address the purchase of the hardware. Have you already secured the cameras and software, or would it be possible to set up a meeting to show you how we've helped other agencies save money and streamline integration across multiple sites?

Answer: This ITB is for the entire scope of the project, the hardware, software if necessary and all required services to install, initialize and provide training for operation of closed loop video camera systems for the vending machines area and vending storage rooms at the Florida Interstate Rest Areas.

10. Is it the Department’s intent (and requirement) that the camera components must be NDAA compliant, in accordance with Governor’s Executive Order 22-216?

Answer: No, the cameras do not need to be NDAA compliant, because the system will not be connected to the internet.

11. Can the Department please confirm if the cameras will need to be outdoor or indoor rated?

Answer: Cameras must be rated for outdoors.

• 6.0 SCOPE OF SERVICES, page 16 The Department is soliciting written bids from qualified vendors to install, initialize, and provide training for the operation of closed loop video camera systems for the vending machines area and vending storage rooms at the Florida Interstate Rest Areas. The Bidder is required to bid on all rest areas. The requirements include but are not limited to:

• The installation of (3) two-megapixel infrared vandal proof dome cameras, per rest area

• The installation of (3) shielded point of entry surge protection, one per camera

• The installation of (1) wall mounted vertical rack for mounting of network video recorder (NVR), per rest area

• The installation of (1) four channel NVR, per rest area

• The installation of (1) 43-inch 1080p monitor, per rest area

• The installation of (1) six-foot HDMI cable, per rest area

• The installation of (1) monitor wall mount to fit 26–55-inch flat screen monitor

• The installation of (1) 11 outlet surge protector power strip

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• The installation of (1) corded keyboard and mouse combination

• The installation of metal conduit to allow for complete coverage of all outdoor exposed wiring for camera systems.

12. Do the wall mounted vertical racks need to be lockable or can they have an open frame design?

Answer: Open frame design is acceptable.

13. Is the Department open to camera solutions that leverage local storage on the devices themselves?

Answer: No, we do not want devices that have storage on them.

14. Can the Department please confirm the desired storage parameters that the NVR must support for the following:

Minimum Retention Period (i.e, 30 days)

Answer: 30 days

a. Record Setting (i.e, record on motion, 24/7)

Answer: Motion recording only

b. Minimum Resolution (i.e, 720p, 1080p, 4K)

Answer: 1080p

c. Minimum Frames Per Second

Answer: 30 FPS

d. Minimum Features if applicable (i.e, Analytics such as: object detection, license plate recognition (LPR), etc.)

Answer: No analytics are required.

15. Will workstations be required for any of the installation locations?

Answer: No

16. Is there a minimum installation height requirement for cameras and will any require a lift to access if the intended coverage area is outdoors?

Answer: No lift will be required for installations.

17.

Additional Questions: Will there be any existing network components that vendors can leverage such as: existing cabling, cable paths, or network switches?

Answer: There are no existing network components that can be used.

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18. Will network designs that do not require an NVR be accepted as viable solutions assuming they support all other requirements and features outlined in the RFP?

Answer: Network designs must have an NVR.

• 6.1 DELIVERABLES, page 18

DELIVERABLES The Contractor will be required to provide the following for each area.

• Site survey on designated rest area(s) and completion of preliminary design.

• Schematics and layout, including description of equipment, electrical requirements, and installation implementation plan.

• Installation and Pre-Testing of Camera system at designated rest area(s).

• Inspection by Department.

• On-site training of camera system to rest-area operator.

19. Schematics And Layout: Are there any document format requirements for schematics?

Answer: No

20. On Site Training: Are there any additional training requirements such as duration or quantity of sessions?

Answer: No

21. Is there a requirement for a specific brand of camera or recording equipment or a need to connect with an existing central monitoring system for the video feed?

Answer: No and no.

22. There is a monitor specified and where is that to be located in the facility? Will it be a public view monitor in an area viewed by the public or in a secure area for internal viewing?

Answer: The monitor will be mounted in a storage room, and it will not be in public view.

23. Are there existing electrical outlets to be utilized for system power or will any needed 120v power outlets be provided by others?

Answer: There are existing power outlets avaible.

24. Will the network video recorder (NVR) be in a secured location or does the NVR need to be a lockable high security enclosure?

Answer: It will be in a secure location.

25. If there is an internet connection required for remote viewing and will that be provided by others or should that be included under this scope.

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Answer: No internet connection is required.

26. Section 5.8 of RFP requires compliance with Florida 60GG-2. Does this requirement apply to the equipment being provided or just to the companies submitting the bid.

Answer: Just for the company submitting the bid, not the equipment.

If it applies to the equipment being provided, then in section 60GG-2.003 there are multiple requirements that would affect the type of NVR that is required to be supplied such as required centralized credential management and unique credentials for each user and a requirement for “hot swap” capability (PR.PT-5) and other requirements. Do all requirements of 60GG-2 apply as that would affect the cost of the system.

Answer: N/A see answer above

27. a. What is the existing power infrastructure?

Answer: 120v outlets

b. Is the power supply stable?

Answer: yes

c. Will UPS(s) be required?

Answer: no

i. If so, what is the power requirement?

ii. How many UPS? N/A

d. Are there existing fiber optic access points?

Answer: Not required

e. Will new fiber optic cables be required?

i. If so, what type? N/A

f. What are the lengths of the fiber optic cables from point of origin to end destination? N/A

g. How many fiber optic runs? N/A

h. What termination types will be required? N/A

28, a. Will trenching be required?

b. If so, are the utility locations marked on the ground and/or properly documented? N/A

c. Will dig permits be required? N/A

d. Who will be required to obtain the digging permits? N/A

29. Will lead and asbestos abatement be required?

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30. a. Have the buildings been tested for lead and asbestos? N/A If so, will the government provide the results of the testing? N/A

b. Are there any other health hazards associated with the applicable installation and maintenance? N/A

31.: Are any of the buildings listed as historic buildings?

If so, who will determine the locations approved for possible drilling and camera placement? N/A

32.. a. Is the existing camera system analog or IP?

Answer: There is no existing system.

b. Are the cameras connected by ethernet or coax cable? N/A

33. Is Cat6 plenum indoor and outdoor cable required?

Answer: Outdoor cable and metal conduit are required.

34. a. Are there existing cable raceways or paths to route the new ethernet through?

No

b. Will conduit be required?

Answer: Yes

c. If so, what type and how many feet?

Answer: Each site is different and vendors can assess for themselves.

35. Will existing equipment need to be tested?

If so, what type of equipment? N/A Number of each? N/A

36. a. Will existing cameras need to be replaced? N/A

b. If so, how many cameras need to be replaced? N/A

c. What type and/or brand of cameras are they to be replaced with? N/A

37. Camera locations:

a. How many cameras are/will be mounted above 12' on the buildings/poles?

Answer: none

b. How many cameras are/will be roof top mounted?

Answer: none

c. How many cameras are/will require a lift?

Answer: none

38. Do the buildings have drop ceilings, or are they solid ceilings between floors?

Answer: Both

39. a. Are “To Scale” drawings available for publication?

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b. If not, what is the length, width, and height of the building(s).

Answer: Each location is different

40. What are the “testing requirements” for the new or upgraded system(s)

Answer: Initialize and ensure system is working properly.

41. Is the government able to extend the solicitation’s due date?

Good afternoon. I have the following questions regarding the above-mentioned project:

42. Can or will pictures or prints be provided prior to submission?

Answer: No

43. 6.0- Scope of Services

a. Will SD cards be required Answer: If the camera a vendor wants to provide than the vendor will need to provide an SD card.

44. Will any power supplies be required

45. Will a lift be required at any location

46. Is there a secured, climate controlled and designated space at every location for the equipment to be wired back to and safe space for computer and does that space have 120v Power

Answer: Yes to all three of those questions.

47. Are all locations similar in design and square footage as well as location of vendor machines in proximity to storage area where computer will be located. This is posed for Wire estimation.

Answer: Yes, they are similar to each other

48. Is there an average or maximum amount of wire run by foot from cameras to place where they will be wired back to.

Answer: The average wire run would be 30 feet.

- 6.1-Deliverables- Regarding:

Site survey and completion of preliminary design- Schematics and layout including description of equipment, electrical requirements, and installation implementation plan.

49. a. Is there an expectation that we will go out prior to any installation, but after award, to every site and design the system and supply plans and layouts, then go back out and install it? (this could answer a few of the above questions)

Answer: That’s up to the vendor.

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b. Will a site POC be available once schedule is determined.

Answer: Yes

50. 4.25-Method of Payment. States in accordance with terms and conditions of the purchase order or contract, but not other terms

a. As this is a 36-month contract, is progressive billing allowed by site completion (which would include both the EB/WB or the NB/SB) if inspected and approved by department and all deliverables for that location have been met.

Answer: Billing will be allowed by site completion.

51. 4.33 -Alternates. States that alternate brands will be considered. None are indicated. Is any brand acceptable if it meets the requirements described in 6.0, 1.

Answer: Yes, all brands are acceptable.

52. 7.2 Bid Response Format/Bod Checklist: # 8 Does all 4 bid submission copies belong in one envelope with requested information in lower left corner.

Answer: All 4 bid submission copies can be included in the same package, but each submission should be labeled separately.