Interior signage

UW Medicine is seeking qualified signage contractors to design, fabricate, deliver, install, and maintain interior signage for Harborview Medical Center (HMC), University of Washington Medical Center (UWMC) Montlake and Northwest Campuses, and associated primary care clinics. The Request for Qualifications and Quotations (RFQQ) No. 5298 covers a wide range of signage types, including door signs, office signs, directional signs, informational signs, wayfinding signs, and ADA-compliant signage to be installed on various surfaces. The contract period will run from October 1, 2025, to September 30, 2028, with options to extend up to three additional two-year periods. Proposals are due by June 2, 2025, at 12:00 PM Pacific Time, with an anticipated notification of the Apparent Successful Bidder on July 14, 2025. Evaluation criteria will include technical approach, sustainability practices, project team qualifications, proposed fees, firm experience, and references. Bidders must be located within 50 miles of Seattle, be licensed, bonded, and insured, and have demonstrable experience working in complex healthcare environments. The procurement aims to establish a pool of at least two signage contractors who can provide services on an as-needed basis.

The solicitation does not specify explicit set-aside designations for disadvantaged enterprises, though the sustainability questionnaire suggests a strong preference for environmentally conscious vendors. Bidders are required to demonstrate green product offerings, packaging reduction, waste management practices, and other sustainability initiatives. While no incumbent vendors are mentioned, the contract will be awarded to contractors who can meet stringent qualifications, including proximity to Seattle and experience in healthcare signage installation. The procurement documents do not specify a precise budget range or total contract value, noting that purchase orders will be issued on an as-needed basis with no guaranteed contract volume. The signage specifications are comprehensive, including detailed requirements for materials (primarily acrylic panels), color schemes, mounting techniques, and accessibility features such as braille and tactile elements. Potential contractors will need to provide unit pricing for various sign types across multiple medical facilities, with labor rates for different work hours and compliance with Washington State prevailing wage requirements.