Interim Janitorial Services - East Elm State Office Building

The Missouri Office of Administration, Facilities Management, Design and Construction (FMDC) is soliciting quotes under RFQ FMDC27-0004 for interim janitorial services at the East Elm State Office Building, 1730-1738 East Elm Street, Jefferson City, with submissions due November 2, 2026, at 2:00 p.m. Central Time. Vendors must be registered in MissouriBUYS in "Approved" status to be awarded a contract and must show a minimum of two consecutive years of successful janitorial experience for buildings of at least 72,500 square feet. Contractor personnel require fingerprint-based background checks through the Missouri State Highway Patrol and state-issued contractor identification badges.

Scope covers approximately 72,500 total cleanable square feet serving about 275 full-time employees across tenant agencies including the Department of Natural Resources, the Department of Public Safety's Division of Alcohol and Tobacco Control, the Department of Social Services' Children's Division, and the Department of Mental Health. Daily tasks run Monday through Friday, excluding state holidays, while weekly maintenance and monthly deep cleaning occur between 5:30 p.m. and 12:00 a.m. The contractor must also provide a day porter/matron from 7:30 a.m. to 4:30 p.m., a working supervisor, and at least three after-hours janitorial personnel totaling at least fourteen man-hours daily. Liquidated damages apply, including monthly task penalties ranging from $250 to $550 per uncompleted task depending on building size, $75 per security failure, and $10 per day for late reports.

The resulting contract is a Blanket Purchase Agreement with an estimated total amount of $72,500 and runs from award until the Department terminates it with 30 days' written notice. Evaluation is price only. Vendors submit firm, fixed per-square-foot monthly rates for base janitorial services, plus fixed rates for supplemental services such as window cleaning, floor stripping and waxing, deep carpet cleaning, construction cleanup, and high-touch disinfecting, all on Exhibit C, which controls in case of discrepancy. The incumbent is Woodley Building Maintenance at $0.21 per square foot. Invoices are submitted monthly with payment due within 45 calendar days. Addendum 01 (October 27) and Addendum 02 (October 28) modified specific contract paragraphs, and a later addendum issued October 29 clarified RFQ language. Vendors who previously submitted responses must acknowledge amendments and resubmit.