Intent to Single Source for Commercial Energy Specialists for BECS Systems, Repairs, Maintenance, and Installation

The City of Tampa's Parks & Recreation Department is seeking a single-source procurement for Commercial Energy Specialists (CES) to provide BECS Systems repairs, maintenance, and installation services for citywide pool monitoring equipment. The procurement, identified as 26-P-00118, specifically targets an authorized manufacturer's distributor capable of quoting BECS products and providing comprehensive warranty service for BECSys Controllers used to monitor water chemistry, temperature, and safety. These controllers include the BECSys7 filtration/equipment room controller and water chemistry controllers BECSys5, BECSys3, and BECSys2, which feature standard and optional sensors, communications modules, and software monitoring platforms. CES is identified as BECS Technology, Inc's sole authorized source for sales, service, and warranty administration in the Florida and Caribbean region, with technicians factory-trained in installation, maintenance, and service of the complete BECSys product line. The opportunity was posted on January 12, 2026, with a response deadline of January 15, 2026, though specific details about a bidders' conference or site visit were not included in the documentation.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises, and the opportunity is open to vendors meeting the technical qualifications. Vendors must provide documentation proving their authorized vendor status for the requested products and services prior to award. Insurance requirements are comprehensive, mandating Commercial General Liability insurance of at least $1 million per occurrence, Automobile Liability insurance of $500,000, and Workers' Compensation insurance as required by Florida law. All insurers must be admitted in Florida with an A.M. Best rating of no less than A-:VII, and the City of Tampa must be named as an additional insured on all liability coverage. While no specific contract value or budget range was explicitly stated, the documentation includes a Certificate of Insurance for CES dated February 7, 2025, with policy periods and coverage limits suggesting substantial operational capacity. The procurement is specifically for Hillsborough County, Florida, with Commercial Energy Specialists being the recommended sole-source provider based on their specialized expertise in commercial pool markets and factory training on BECS technology.