Intent to Award Sole Source for Maintenance & Repair of Specialty Valves

Clackamas County and the Hebo CDP are pursuing a sole source procurement for maintenance and repair of specialty valves under Oregon Revised Statute 279B.075, specifically targeting the Sunrise Water Authority's valve infrastructure. The procurement is designed to secure specialized maintenance services for control valves, with a specific focus on full disassembly, cleaning, replacement of rubber, metal, and plastic parts, and comprehensive valve rebuild capabilities. The contract opportunity, posted on January 5, 2024, has a response deadline of January 12, 2024, indicating a compressed timeline for vendor selection. The goods and services being procured involve technical expertise in valve maintenance, requiring vendors with specialized knowledge of complex valve systems and the ability to perform intricate rebuild and repair operations. Key deliverables include a complete rebuild of multiple valve sizes ranging from 2-inch to 8-inch models, with specific attention to mechanical integrity and operational performance.

While the documentation does not explicitly outline set-aside designations or disadvantaged enterprise requirements, the procurement appears to be a sole source determination favoring a specific vendor, Cimco-GC Systems, LLC. The proposed contract has a documented total rebuild cost of $16,590.00 for ten Cla-Val control valves, suggesting a relatively modest but specialized procurement. The vendor will be responsible for comprehensive valve maintenance, with the purchasing entity (Sunrise Water Authority) expected to provide necessary equipment, personnel, and documentation to meet OSHA confined space entry regulations. The contract is structured for a one-year term with potential for four optional one-year renewal periods, providing flexibility for ongoing maintenance needs. No specific information is provided about competing vendors or alternative providers, reinforcing the sole source nature of this procurement opportunity.