Instrumentation Repairs, Maintenance, and Calibration Services

The City of Palm Bay Utilities Department is seeking qualified contractors to provide comprehensive instrumentation repair, maintenance, and calibration services for water and wastewater facilities through Invitation for Bid #03-ITB-26. The procurement covers a wide range of technical services, including calibration of pressure transmitters, meters, and analyzers, repair and replacement of electronic meters and transmitters, and emergency and scheduled service calls across multiple utility infrastructure sites. Contractors must be prepared to provide all necessary labor, equipment, tools, materials, transportation, and supervision to complete the work. Key deliverables include calibration documentation, as-built records, and operator training when applicable. The bid was released on October 15th, 2025, with questions due by October 31st, 2025 at 5:00 PM, and final bids required by November 18th, 2025 at 9:00 AM. The initial contract term is twelve months, with potential extensions up to a total of sixty months, allowing for long-term service relationships.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged business enterprises. Pricing for the contract will be based on hourly rates for calibration, repair/maintenance, and emergency services, with an additional percentage markup for parts supplied and installed. The City of Palm Bay reserves significant contractual flexibility, including the right to partially pay invoices, adjust quantities, and terminate the contract without cause by providing thirty days' notice. Contractors will be required to maintain comprehensive insurance coverage, including commercial general liability, automobile liability, and workers' compensation. While no specific budget range is detailed, the contract's scope suggests a potentially substantial annual investment in maintaining critical water and wastewater utility infrastructure across multiple facilities including treatment plants, water reclamation facilities, pumping stations, and lift stations.