Instrumentation Gases

Broward County is seeking an open-ended contract for the purchase, delivery, and retrieval of instrumentation gases for multiple county departments, including the Environmental Monitoring Laboratory, Ambient Air Monitoring section, Wastewater Services Laboratory, Medical Examiner's Office, and Port Everglades. The procurement requires vendors to provide various gas cylinders such as Air Ultra Zero Grade, Hydrogen UHP Grade, Nitrogen Industrial and UHP Grades, Liquid Nitrogen, Liquid Argon, Helium UHP Grade, Oxygen, and Acetylene in multiple grades and volumes. Delivery is mandated within two calendar days of order receipt, Monday through Friday between 8:00 a.m. and 3:00 p.m., excluding holidays, with empty cylinder pickup available within three calendar days of notification. The solicitation was posted on December 18, 2025, with responses due by January 6, 2026, and vendors must submit all documentation electronically through BPRO. Evaluation will focus on lowest responsive and responsible bidder, with award based on total bid price, though the County reserves the right to award on a group or item-by-item basis.

The County provides procurement preferences for Small Business Enterprises (SBE) and County Business Enterprises (CBE), with certified vendors potentially receiving bid matching or scoring advantages. Vendors must comply with various certification requirements, including an Anti-Human Trafficking Affidavit, Location Certification, and Domestic Partnership Act Certification. Insurance requirements are extensive, mandating Commercial General Liability ($1,000,000 per occurrence), Auto Liability ($500,000), Workers' Compensation, and Pollution/Environmental Liability coverage. While no specific budget range is disclosed, the contract includes two pass-through allowances totaling $4,200 annually: $3,000 for delivery flat fees and $1,200 for cylinder processing fees. The initial contract period is one year, with potential for four additional one-year renewals, subject to satisfactory performance and County discretion. Vendors must maintain A.M. Best-rated insurance (A- or better) and be prepared to provide comprehensive background checks for personnel accessing county facilities.