12-Specifications and Requirements Instrument Gases.pdf

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SPECIFICATIONS AND REQUIREMENTS

Instrumentation Gases

A. Introduction The Broward County requires the use of gases for a variety of instruments used for environmental and forensic analyses to support the county efforts and ensure compliance with regulatory policies and legal requirements.

B. Vendor Specifications and Requirements:

1. Vendor Responsibilities:

Vendor is to provide cylinders of gases, including delivery, and retrieval of empty cylinders of gases used for equipment and laboratory instrumentation for the Environmental Monitoring Laboratory and Ambient Air Monitoring section of the Natural Resources Division, the Wastewater Services Laboratory, the Medical Examiner’s Office, and Port Everglades.

1.1 Item Description:

Air Ultra Zero Grade 312cf Hydrogen UHP grade 261cf Nitrogen Industrial Grade 304cf Nitrogen UHP Grade 304cf, Liquid Nitrogen Industrial Grade 180lt, Liquid Argon Industrial Grade 180lt Helium UHP Grade 292cf Cylinder Replacement Cost Oxygen, Industrial Grade 80 Acetylene, Industrial Grade Oxygen Industrial Grade 200cf Oxygen, industrial grade 300cf

1.2 Vendor agrees to ensure all cylinders are marked, labeled, and shipped to conform with all applicable parts of the 49th Chapter of the Code of Federal Regulations (49CFR) which are the rules and regulations of the United States Department of Transportation.

1.3 Material Safety Data Sheets are to be provided with delivery of each product(s) when requested.

2. Delivery and hours of service:

2.1 Delivery is desired within days (2) calendar days after receipt of order, Monday thru

Friday, 8:00 am – 3:00 pm, excluding holidays.

2.2 Empty cylinder pick-up shall be made, on an on-call basis; Monday thru Friday, 8:00 am – 3:00 pm, excluding holidays. Vendor shall pick up empty cylinder(s) within three (3) calendar days of notification by County agencies.

2.3 Gas cylinder delivery locations agencies are listed below:

Natural Resources Division– Ambient Air Monitoring Section (AAMS) and- Environmental Monitoring Laboratory (EML)

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3211 College Ave Davie, FL 33314

Water & Wastewater Services (WWS) 2555 West Copans Road Pompano Beach, FL 33069

Office of Medical Examiner and Trauma Services (ME) 5301 SW 31st Avenue Ft. Lauderdale, FL 33312

Port Everglades Crane Division South Port 2050 SE 42 St Bld #33 Ft. Lauderdale, FL 33316

3. Prices/Charges and Fees

3.1 All prices per unit are firm for the duration of the agreement and must include shipping and handling.

3.2 The county is exempt from Federal and State of Florida taxes on direct purchases of tangible property.

3.3 Vendors are to be cautioned to examine specifications, unit prices and all other special conditions pertaining to this solicitation, as no additional fees not initially included in the solicitation may be added or changed after the award.

3.4 This solicitation includes a pass-thru allowance amount of $3,000 annually for a delivery flat fee that includes regulatory charges for HazMat fees, dewar rental fee and demurrage fee, and a second pass-thru allowance of $1,200 annually for cylinder processing fees.

The following shall apply for payment of allowances:

a. The allowance amount and scope of allowance is identified in the solicitation’s Specifications and Requirements.

b. The allowance amount is an estimate only; payment is not guaranteed and is only paid based on actual costs incurred by the Vendor for the identified allowance.

c. The Contract Administrator or designee must authorize use of any allowances (per Specifications and Requirements) prior to Vendor incurring costs related to an allowance amount.

d. No markup or additional fees are allowed on payment of allowance items. This includes but is not limited to a flat fee for delivery inclusive of HazMat fees, dewar rental fee, demurrage fee and a cylinder processing fee.