Institutional Review Board (IRB) Software

The State of Illinois Department of Public Health (IDPH) is procuring Institutional Review Board (IRB) management software to support automated workflows and compliance with federal and state regulations for the submission, processing, and tracking of IRB applications and associated data use agreements. The required software must provide secure web-based hosting and role-based functionality for up to 50 external and internal applications annually, 20 IRB board members and reviewers, 50 IDPH program staff, and 5 IRB staff. The software must meet various technical requirements, such as allowing users to access the IDPH IRB website, automating internal workflows, and complying with federal and state regulations. The contract term is from the date of execution to June 30, 2027, and the vendor must have experience in providing IRB software services within the last 2 years, submitting a summary of their experience, client names, and staff resumes. The quote must be valid for 90 days and include all expenses, and if the vendor's bid is over $50,000, financial disclosures are required. The winning vendor must possess all mandatory qualifications and offer the lowest bid, with subcontracting limited to 49% of the contract value for small businesses awarded the contract.

The procurement opportunity is open to all qualified vendors, but there are set-aside requirements for small businesses. The incumbent contractor and current environment details are not provided, and the budget range or award value is also not specified. Vendors must carefully review and complete all required forms and certifications, including compliance with various laws and regulations, in order to be considered responsive and responsible for award of the contract.