Installation of Eyeride Security Surveillance Systems in New TDCJ Transport Vehicles

The Texas Department of Criminal Justice (TDCJ) has issued a Request for Offer (RFO) No. IW202008 for the procurement and installation of Eyeride Security Surveillance Systems across its transportation fleet. The solicitation seeks to equip 34 transportation buses, 20 high-capacity handicap buses, and 131 handicap/security vans with comprehensive video surveillance systems featuring real-time video and audio streaming capabilities. The systems must provide cellular connectivity, cloud storage enabling video retrieval within 30 minutes, and include multiple camera views covering driver compartments, inmate seating areas, and vehicle exteriors. Vendors must provide hardware, installation, and SAAS subscription services, with installations to be completed at three TDCJ transportation hubs in Huntsville, Tennessee Colony, and Rosharon, Texas. The bid opening date is December 27, 2024, at 3:00 p.m. CST, with submissions accepted electronically to bids@tdcj.texas.gov or via hard copy to the TDCJ Contracts and Procurement office. The contract term runs from the award date through August 31, 2025, with an optional one-year renewal period through August 31, 2026.

The solicitation is being processed as a sole source proprietary purchase, which may limit competitive bidding opportunities. Vendors must maintain $1 million in liability insurance, $500,000 in auto insurance, and statutory worker's compensation coverage. Additionally, contractors must maintain TX-RAMP certification and comply with NIST 800-53 Information Resources Security Program standards. The RFO includes a performance requirement mandating a minimum of twelve vehicle system transfers or new system installations per week, with a penalty of $100 per vehicle per day for failing to meet this requirement. While specific award values are not explicitly stated, the comprehensive nature of the project involving 185 vehicles suggests a significant contract value. The TDCJ will retain 20% of each deliverable payment until final completion and acceptance, and vendors are prohibited from using artificial intelligence in contract performance without prior written consent. The solicitation requires FirstNet-capable cellular devices or TDCJ-supplied SIM cards for data transmission, and cloud storage must maintain a minimum of 40 hours of onboard recordings with rolling overwrite capabilities.