ESBD_383960_1733428032846_IW202008.pdf

Security Transport Vehicle Video Surveillance Statement Of Work

Continuing Services for Security Transport Vehicle Video Surveillance

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Continuing Services for Security Transport Vehicle Video Surveillance

THE TEXAS DEPARTMENT OF CRIMINAL JUSTICE

SCOPE OF WORK

Table of Contents

1 INTRODUCTION

2 GENERAL SCOPE OF WORK

3 ROLES AND RESPONSIBILITIES

4 GENERAL RULES

5 ACCEPTANCE CRITERIA

6 DELIVERABLES

7 WORK SITE

8 FUNCTIONAL REQUIREMENTS

9 SYSTEM REQUIREMENTS

10 WARRANTY OF SERVICE

11 TRAINING

12 NON-COMPLIANT SERVICES

13 LIQUIDATED DAMAGES - FAILURE TO COMPLETE WITHIN CONTRACT TIME

REQUIREMENTS

14 CHANGE MANAGEMENT

15 INVOICING

16 OFFER SUBMISSION

17 TRANSPORTATION HUB LOCATION LIST

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GLOSSARY

AC-DC – Alternating Current – Direct Current

ACPI – Advanced Configuration and Power Interface

ANSI – American National Standard Association

Aperture: F1.8 – F-number, focal ratio or focal length

BICSI – Building Industry Consulting Services International

BSMI - Bureau Standards Metrology and Inspection

Cat6 - Is a standardized twisted pair cable for Ethernet and other network physical layers and that is backward compatible with the Category 5/5e and Category 3 cable standards.

CCTV - Closed Circuit Television

CCTVIP – Closed Circuit Television Internet Protocol

CFR – Code of Federal Regulations

CISPR - International Special Committee on Radio Interference

CJIS - The FBI's Criminal Justice Information Services Division

CMOS – Complementary Metal-Oxide Semiconductor

COS – Class of Service

CPU – Central Processing Unit

C-TICK – Australian Standard Format dB - Decibels

DCE – Data Communications Equipment

DDR3 – Double Data Rate type 3

DiffServ – Differentiated Services

DIMM – Dual In-Line Memory Module

DOA – Date of Award

DTE – Data Terminal Equipment

DVD – Digital Versatile Disc

ECB – Expansion Cell Block

ECC – Error Checking and Correction

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EEPROM – Electrically Erasable Programmable Read-Only Memory

EIA – Electronics Industries Alliance

EMC/RF – Electromagnetic Compatibility / Radio Frequency

EN – European Standard

ER/TR – Equipment Room/Telecommunications Room

ETA – Electrical Technicians Association

ETSI – European Telecommunications Standards Institute

FCC – Federal Communication Commission

FOA – Fiber Optics Association

Fps – Frames per Second

GB – Gigabyte

Gbps – Gigabit Per Second

GHz – Gigahertz

GVRP – Generic VLAN Registration Protocol iSCSI – Internet Small Computer Systems Interface

HD – High Definition

HDD – Hard Disk Drive

HDMI – High-Definition Media Interface

HMI – Human Machine Interface

HTTP – Hypertext Transfer Protocol

HTTPS – Hypertext Transfer Protocol Secure

Hz – Hertz

ICES-003 – Interference Causing Equipment Standard

IDF – Intermediate Distribution Frame

IEEE – Institute of Electrical and Electronics Engineers

IP – Internet Protocol

IPv4 – Internet Protocol version 4

IPv6 – Internet Protocol version 6

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IR – Infrared

ITD – Information Technology Division of the Texas Department of Criminal Justice

LAN – Local Area Network

LED – Light-Emitting Diode

MAC – Media Access Control

MB – Megabyte

MCC1 – Master Control Center 1

MCC2 – Master Control Center 2

MDF – Main Distribution Frame

MDI & MDI-X – Multiple Document Interface

MIB – Management Information Base

MJPEG – Motion-JPEG / Motion Joint Photographic Experts Group

MM – Millimeter

MP – Megapixel

MPR – Main Phone Room

MTBF – Mean Time Between Failures

NEC – National Electrical Code

NECA – National Electrical Contractor Association

NFC – Nonlinear Frequency Compression

ONVIF – Open Network Video Interface Forum

OS – Operating System

OTDR – Optical Time Domain Reflectometer

PC – Personal computer / workstation

PLSM – Power Light Source Meter

PM – Project Manager

PMI – Project Management Institute

PMBOK – Project Management Body of Knowledge Guide

POCN – Purchase Order Change Notice

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PoE – Power over Ethernet

PTZ – Pan-Tilt Zoom Camera

RAID – Redundant Array of Independent Disks

RJ45 (computers) - A commonly used name for the 8P8C modular connector used in Ethernet and other data links

RMON1 – Remote Network Monitoring

RoHS – Restriction of Hazardous Substance Directive

RPM – Revolutions Per Minute

RSTP – Rapid Spanning Tree Protocol

RTP – Real-time Protocol

RTSP – Real-time Transport Protocol

SATA – Serial AT Attachment

SCS – Security Control Point Schedule

SCSI – Small Computer System Interface

Sec. – Second

SFP – Small Form-factor Pluggable

S/N Ratio – Signal-to-Noise Ratio

SNMP – Simple Network Management Protocol

SoC – System-on-Chip

SOW – Scope of Work

SSD – Solid State Drive

SSH – Secure Shell

T568B - Method for wiring the eight-position RJ-45 connector to connect any data terminal equipment to any data communications equipment.

TB – Terabyte

TCP/IP – Transmission Control Protocol / Internet Protocol

TDCJ – Texas Department of Criminal Justice

TFTP – Trivial File Transfer Protocol

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TIA – Telecommunications Industry Association

TOS – Type of Service

UL – Underwriters Laboratory

UNB – Unbuffered

UPnP – Universal Plug and Play

UPS – Uninterruptible Power Supply

USB – Universal Serial Bus

UTP – Unshielded Twisted Pair

VAC – Voltage in Alternating Current

VCCI – Voluntary Control Council for Interference

VLAN – Virtual Local Area Network

VMS – Video Management System

VSS – Video Surveillance System

WAN – Wide Area Network

WDR – Wide Dynamic Range

WEEE – Waste from Electrical and Electronic Equipment

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1 INTRODUCTION

The Texas Department of Criminal Justice (TDCJ) Manufacturing, Agribusiness and Logistics (MAL)

Division is seeking offers to establish a Blanket Purchase Order (BPO) for continuing services to include labor and materials for installation, maintenance and warranty of a Video Surveillance

System (VSS) on transportation buses, transportation vans, handicap (wheelchair accessible) vans and high-capacity handicap (wheelchair accessible) vans.

2 GENERAL SCOPE OF WORK

2.1 The TDCJ requires continuing services to install self-contained VSS video surveillance and recording systems in its security vehicles. The purpose of the VSS is to provide visual confirmation and general surveillance aboard security vehicles. The VSS shall include IP management and recording systems. The VSS will utilize an isolated local area network

(LAN) or cellular connection as a transmission medium for video, configuration, and storage of all data. The system shall be compatible with cameras from multiple manufacturers and shall support standard resolution and megapixel High Definition (HD) cameras.

2.2 Each vehicle shall include the following two (2) components: 1) video system, software and implementation; 2) component hardware. All components will follow the applicable standards identified in Section 9 System Requirements.

2.3 The Contractor(s) will provide all necessary materials and labor to complete the defined scope of work.

2.4 Video camera surveillance coverage will include a general coverage of the following areas, with additional/removal of field coverage to be disclosed at the time of the vehicle assessment/inspection.

2.4.1 Dashcam view of area directly in front of vehicle

2.4.2 Driver compartment view to encompass all persons in compartment

2.4.3 View of each inmate seating section of transport vehicle

2.4.4 On buses: view of officer compartment in rear of bus

2.4.5 Rear view of area directly behind vehicle

2.4.6 On buses: view of area just outside entry door

3 ROLES AND RESPONSIBILITIES

3.1 Contractor(s)

3.1.1 Scope Timetable: The TDCJ PM and Contractor will coordinate to develop a

8 | P a g e schedule of required installations and their inclusion to the existing cloud storage system. The Contractor will begin installs no later than two (2) business days after receipt of vehicle(s). A minimum of one (1) installation shall be completed every two

(2) days by a certified installer at each of the three identified install locations.

3.1.2 Legal Requirement and Permits: The Contractor shall procure at their own expense all necessary licenses and permits and shall conform to all applicable federal, state and local laws, regulations and ordinances.

3.1.3 Reports and Meetings

3.1.3.1 The Contractor is required to provide the TDCJ Manufacturing, Agribusiness and Logistics Division Project Manager (TDCJ PM) a phone number answered by live Contractor personnel twenty-four (24) hours a day, seven (7) days a week.

3.1.3.2 The Contractor shall be responsible for conducting a bi-weekly status meeting with the TDCJ PM and provide a bi-weekly written status report as deemed necessary by the TDCJ PM. The meetings shall be held at a time, date and place designated by the TDCJ PM. Meetings may be in person or telephonic, at the discretion of the TDCJ PM.

3.1.3.3 The progress reports shall cover all work performed and completed during the two-week period for which the progress report is provided and shall present the work to be performed during the subsequent two-week period. The reporting format shall be in a format that is mutually agreed upon by both parties.

3.1.3.4 The progress report shall identify any issues encountered or still outstanding with an explanation of the cause and resolution of the issue.

3.1.3.5 The Contractor shall report all issues to the TDCJ PM.

3.2 TDCJ:

3.2.1 Designate a TDCJ PM who will be the primary contact for Contractor communications relative to this project and serve as the interface between the

Contractor and the TDCJ personnel overseeing the planned scope of work.

3.2.2 The TDCJ PM will develop and maintain updated schedule and issues log, in cooperation with the Contractor’s Project Manager.

3.2.3 The TDCJ PM will help resolve project related issues and/or coordinate them within the TDCJ organization, as necessary.

3.2.4 The TDCJ PM will, if necessary, obtain bi-weekly status reports from Contractor .

3.2.5 The TDCJ PM will review and provide official acceptance of completed installations.

3.2.6 The TDCJ PM will coordinate with the TDCJ Inmate Transportation personnel required to support this project.

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4 GENERAL RULES

4.1 The following are additional terms and conditions between the TDCJ and the Contractor.

4.2 Staffing and TDCJ Policies:

4.2.1 The Contractor’s employees/sub-contractors must meet the TDCJ security requirements (to include Texas Administrative Code (TAC) 202), be fingerprinted (if handling CJIS data), and pass a criminal history background check before they can work on TDCJ owned or leased property. The Contractor agrees to complete all TDCJ required security forms provided by the TDCJ PM for each of its employees and subcontractors who work under this Agreement so background checks can be performed by the TDCJ.

4.2.2 All TDCJ Policies referenced are located on the TDCJ website listed below. The

Contractor is responsible for the conduct and behavior of all Contractor employees/subcontractors working at the TDCJ and must ensure that the TDCJ's policies are followed. The Contractor’s employees/subcontractors must adhere to current Personnel Directives and TDCJ’s Policies and Procedures listed here included, but not limited to the latest version and any unit specific security policy. These procedures shall serve to guide employee behavior in relationship to other employees, offenders/clients, and the public.

http://www.tdcj.texas.gov/divisions/hr/hr-policy/index.html:

PD-03 Employee ID Cards; PD-04 Consultant/Contract Employee Information

Confidentiality; PD-17 Drug-Free Workplace and Policy Addendum June 2019; PD-22

General Rules of Conduct and Disciplinary Action Guidelines for Employees; PD-28

Dress and Grooming Standards; and PD-75 Applicants with Pending Criminal Charges or Prior Criminal Convictions.

4.2.3 The TDCJ may issue an identification card to the Contractor’s employee/subcontractors, as outlined in PD-03. The identification card is the property of the TDCJ. The Contractor is to maintain the identification card and cannot deface or alter the identification card. The Contractor shall notify the TDCJ PM immediately upon loss or theft of said card and will be responsible for all charges incurred to replace the identification card. The Contractor is also responsible for advising the TDCJ PM when their employees/subcontractors terminate employment and return the issued TDCJ identification card to the TDCJ PM within five (5) business days.

4.2.4 Those Contractor’s employees/subcontractors that are issued TDCJ identification cards must ensure that the identification card is always visible when on TDCJ property.

4.2.5 Those Contractor employees/subcontractors who are not issued TDCJ identification cards must show a valid Texas Driver’s License to enter TDCJ property.

4.2.6 The Contractor agrees to provide information pertaining to subcontractors, and must include, at a minimum:

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• Employee Name;

• Employee Social Security Number;

• Company Name;

• Address;

• Telephone Number;

• HUB Status Provided Service; and

• Contact Person.

4.2.7 The TDCJ will look solely to the Contractor for performance. Replacement by the

Contractor of an employee/subcontractor shall be allowed, provided the TDCJ PM gives prior written approval for the replacement. Failure to secure the written approval of the TDCJ, prior to replacement, may constitute grounds for termination of this purchase order in accordance with its terms.

4.2.8 The TDCJ shall provide the Contractor with written notification, within twenty-four (24) hours, of a failure to adhere to PD-22. Violations that involve a breach of corrections management security shall require immediate removal of the Contractor’s employee/subcontractor from the property of the TDCJ. The Contractor shall be required to remove said employee/subcontractor from this project.

4.2.9 In the case of violations of PD-22 not involving a breach of correction management security, the TDCJ may require the contractor to cease all activity and remove employees/subcontractors from the property of the TDCJ. At the TDCJ's discretion, the contractor may be required to remove said employee/subcontractor from the project entirely.

4.2.10 Upon request by the TDCJ, the Contractor shall provide for replacement of an employee/subcontractor found to be in violation of PD-22. The contractor shall use all reasonable efforts to promptly replace such employee/subcontractor with an individual possessing skills and training that are equal to or exceed those of the individual being replaced.

4.2.11 The TDCJ shall have the right at any time to request the removal of any of the

Contractor's employees/subcontractors who are not providing the level of service expected or who are not compatible with the TDCJ staff.

4.2.12 The Contractor shall replace under-performing staff within two (2) weeks of receipt of notice from the TDCJ PM, if requested by the TDCJ. The Contractor shall take appropriate measures in coordination with the TDCJ PM to minimize the impact of resource replacement on the project schedule time frame.

4.3 Working Hours

4.3.1 Work will be performed at the specified TDCJ locations primarily during the TDCJ’s business hours. The TDCJ will provide access to unit locations Monday through Friday from 8:00 a.m. to 5:00 p.m. Extended hours must be arranged and approved through the TDCJ PM with a minimum of seven (7) business days advanced notice and may not

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4.4 Project Regulations

4.4.1 If, after receipt of a TDCJ vehicle, installation cannot be completed within two (2) business days, the Contractor is required to contact the TDCJ PM in writing prior to vehicle’s scheduled completion date detailing the delay and proposed revised time frame. The request for a revised time frame shall include the impact to any pending installations. Any changes to the schedule must be approved in writing by the TDCJ

PM.

4.4.2 All deliverables shall meet acceptance criteria established by the TDCJ PM (See

Section 6 Deliverables).

4.4.3 The Contractor shall promptly correct all system discrepancies or defects for which the Contractor is responsible.

4.4.4 The Contractor is responsible for the quality of all deliverables including technical accuracy, compliance with standards, codes and references.

4.4.5 The Contractor shall reference relevant sources when detailing any technical specifications.

4.4.6 The Contractor is responsible for effective risk management and adherence with their employees.

4.4.7 The Contractor must have written approval for any additional work outside the scope of the contract prior to beginning such work. If additional work is approved, then the Contract Specialist will issue a Purchase Order Change Notice (POCN) or a new purchase order authorizing such changes. (See Section 14 Change Management)

4.5 Program Work Schedule. The following criteria will be adhered to by the Contractor:

4.5.1 Begin work within two (2) business days of receiving a vehicle.

4.5.2 Shall employ sufficient employees to complete installations within the agreed upon schedule. Each worksite shall have a Video Manufacturer Certified Installer to act as the Team Lead.

4.5.3 Provide the TDCJ PM with written notification of vehicle completion within two

(2) business days and include documented test results as an artifact.

5 ACCEPTANCE CRITERIA

5.1 The deliverables for this SOW shall be provided according to the established and mutually agreed upon specifications and schedule, including any approved by the TDCJ PM.

Successful validation and verification provided in writing of conformance to specifications at all stages is required in order to proceed to the next stage.

5.2 The TDCJ shall use a ten (10) business day review period to determine acceptance, or non-acceptance, of project deliverables unless otherwise stated. If a deliverable does not

12 | P a g e meet the SOW and criteria for acceptance, the TDCJ PM shall provide the Contractor with written notification of the reason(s) for non-acceptance and guidance on how to achieve acceptance. The Contractor shall have five (5) business days to correct the deliverable and resubmit for acceptance. The TDCJ shall determine final acceptance or non-acceptance within five (5) business days from resubmission and notify the Contractor of such decision. Failure to satisfactorily correct the deliverable identified as non-acceptable shall constitute non-compliance with contractual requirements.

5.3 Definition. “Acceptance,” as used in this clause, means the act of the TDCJ PM by which the TDCJ assumes for itself, or as an agent of another, ownership of existing and identified supplies, or approves specific services, as partial or complete performance of the

Contractor.

5.4 Notwithstanding inspection and acceptance by the TDCJ or any provision concerning the conclusiveness thereof, the Contractor warrants that all services performed under this agreement will, at the time of final project acceptance, be free from defects in workmanship and conform to the requirements of this purchase order and SOW. The

TDCJ shall give written notice of any defect or non-conformance to the Contractor. This notice shall state either:

5.4.1 That the Contractor shall correct or re-perform any defective or nonconforming services; or

5.4.2 That the TDCJ does not require correction or re-performance.

5.5 If the Contractor is required to correct or re-perform, it shall be at no cost to the TDCJ, and any services corrected or re-performed by the Contractor shall be subject to this clause to the same extent as work initially performed. If the Contractor fails or refuses to correct or re-perform, the TDCJ may, by contract or otherwise, correct or replace with similar services and charge to the Contractor the cost occasioned to the TDCJ thereby, or make an equitable adjustment in the contract price.

6 DELIVERABLES

Deliverables will be sent to the designated transportation hub, or vendor designated location.

6.1 Deliverable 1 - Network Equipment Installation

6.1.1 The Contractor shall install all equipment in its designated area at the designated

TDCJ location. All equipment shall be grounded properly as per manufacturer’s guidelines and connected properly. (See Section 9 System Requirements)

6.1.2 Acceptance Criteria: Itemized Excel list of all hardware, network equipment, and physical locations. All information requested shall be delivered to the TDCJ PM in the following format unless otherwise stated:

One (1) electronic Excel softcopy

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6.2 Deliverable 2 - Camera Installation

6.2.1 The Contractor shall mount cameras, focus, set-up camera in video recorder and name each camera view by using a combination of camera view and vehicle identification in order for TDCJ personnel to easily identify location of any camera view. (See Section 2 General Scope of Work and Section 9 System Requirements)

6.2.2 Acceptance Criteria: Itemized Excel list of all cameras, physical location, as well as a successful visual test. All testing must be approved by the TDCJ PM.

6.3 Deliverable 3 – Equipment Listing

6.3.1 The Contractor shall provide a master list Excel spreadsheet with the following information: description, make, model, serial number of all equipment, and where applicable will include MAC and IP addresses.

6.3.2 Acceptance Criteria: A master list of equipment shall be delivered to TDCJ PM in the following format:

One (1) electronic softcopy

6.4 Deliverable 4 - Operations and Maintenance Manual

6.4.1 This manual must have sections to include but not limited to Description of

Devices and Component Parts and Replacement Parts, Operating Procedures, and

Maintenance Procedures. Include a copy of the master list spreadsheet identified in

6.3.1 if applicable.

6.4.2 Provide maintenance data for materials and products and include function, normal operating characteristics and a list of replaceable parts.

6.4.3 Provide one set of complete manual materials within thirty (30) days of contract award.

6.4.4 Manuals shall include the manufacturer’s printed product data sheets for all equipment, and software for each system using easy-to-understand terminology, programming, configuration and operation instructions for all systems and all software programs, trouble shooting, repair, and preventative maintenance procedures.

6.4.5 The Operations and Maintenance Manual will become the property of the TDCJ, and the TDCJ retains the rights to modify and copy all material as needed.

6.4.6 Acceptance Criteria: Operations and Maintenance Manual must be submitted within thirty (30) days of award.

6.4.7 The approved version of Operations and Maintenance Manual shall be delivered to the TDCJ PM in the following format:

One (1) electronic softcopy

6.5 Deliverable 5 -Training

6.5.1 See details in Section 11 Training.

6.5.2 Acceptance Criteria: Completion of training as described in Section 11 and delivering one (1) electronic copy in Microsoft Word of all training materials and

14 | P a g e manuals to the TDCJ PM.

6.6 Deliverable 6 - Completion Criteria

6.6.1 Completion shall occur once all deliverables have been received and approved by the TDCJ, and all acceptance criteria in the SOW have been satisfactorily completed.

The TDCJ shall decide if any critical outstanding issues must be resolved before completion.

6.6.2 Final Inspection and Final Acceptance

6.6.2.1 Upon successful testing of the audio/visual streaming system, the

Contractor shall perform a thorough inspection to ensure the systems are installed and operational as required by these specifications. Once the

Contractor has determined the system is complete, the Contractor shall notify the TDCJ PM in writing. Upon technical review, the TDCJ PM will submit to the Contractor in writing the approval or a list of items for correction. The Contractor shall have fifteen (15) business days to resolve any and all system discrepancies noted therein.

6.6.2.2 Upon completion of all corrective actions to repair all discrepancies noted or after thirty (30) calendar days have elapsed since receipt of said document, the TDCJ shall perform a System Acceptance Inspection to verify all system discrepancies have been resolved. Written notification of

Final System Acceptance shall be provided by the TDCJ PM to the

Contractor.

6.6.2.3 The Contractor shall provide all close-out documentation as required, including but not limited to the following documents:

Certificates of Final System Acceptance;

Valid invoice indicating the correct final balance due;

Manufacture Warranty Transfer Documents to the TDCJ

6.7 Additional Terms and Conditions

6.7.1 The Contractor shall adhere to industry standards for Project Management Best

Practice Processes, as identified by the Project Management Institute (PMI) and published in the Project Management Body of Knowledge Guide (PMBOK® Guide), in order to ensure timely deliverables of high quality. The TDCJ expects efficient operations throughout the overall engagement including documentation, coordination, communication, and collaboration.

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7 WORK SITE

7.1 TDCJ Unit Access: It is the sole responsibility of the TDCJ to guarantee necessary unit access. Where any work requires access to secured Units by the Contractor's employees/subcontractors, it shall be the responsibility of the Contractor to comply with all pertinent security requirements.

7.2 Contractor Access: Access routes, entrance gates or doors, parking and storage areas, shall be designated by the TDCJ. The Contractor shall conduct operations in strict observation of the access routes and other areas as directed by the TDCJ. Under no circumstances shall any of the Contractor's personnel, vehicles, or equipment enter or move upon any area not authorized by TDCJ personnel.

7.3 Existing Utilities and Structures: The Contractor shall protect state property, adjacent property, and the public property, at any time work is being performed. In the event of damage to state property and or Units as a result of the Contractor's operations, the

Contractor shall take immediate steps to notify the TDCJ PM and subsequently repair or restore all services to the satisfaction of the TDCJ PM. Furthermore, the Contractor shall engage any additional outside services which may be necessary to facilitate repairs until full services are restored. All costs involved in making repairs and restoring disrupted services shall be borne by the Contractor, and the Contractor shall be fully responsible for any and all claims resulting from the damage. The TDCJ PM may elect to perform such repairs and deduct the cost of such repairs, replacements, and outside services from amounts due the Contractor. Upon approval from the TDCJ PM, the Contractor shall have the right to utilize air, water, gas, steam, electricity, and similar items.

7.4 Storage and Waste Removal: The Contractor shall provide either off-site storage or a

Conex Box for any materials or tools relative to this contract at no cost to the Department.

The Conex box will be located at the Unit, with the Warden’s approval of specific location.

Contractor will be responsible for daily removal and disposal of all waste packaging material associated with the installation process of the equipment that may include, if applicable, the rental of waste receptacle.

7.5 Contractor Parking: Parking for the Contractor’s vehicles when performing work will be in compliance with the TDCJ’s rules.

7.6 Tool Control: The Contractor will provide technician(s) with all equipment necessary to complete the work.

7.6.1 All tools in toolboxes are to be inventoried with the total number of tools in each box plainly marked on the outside of the box. Copies of tool inventories are to be filed with designated staff at each location of the TDCJ upon entrance, the Contractor’s designated representative and the Contractor’s project supervisor. Any changes to a technician’s tool-box inventory shall be immediately noted on all inventory sheets. All

Contractor tools and equipment shall be labeled or marked to identify them as belonging to the Contractor, such as a label, engraving or other method approved by

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7.6.2 Sensitive tools shall receive special handling when tools are not in use. They shall be kept locked under key in a secure area. Sensitive tools include but are not limited to tools most likely to be used in an escape attempt or do bodily harm. These generally include hacksaw, blades, files, pipe wrenches, ladders, acetylene cutting tips, pipe and bolt cutters, etc.

7.6.3 At no time are any tools to be left unattended and when in use the on-site TDCJ security officer will be notified. All tools must be secured at the end of each workday.

7.6.4 When any tool is lost, the Assistant Warden for security or Warden shall be immediately notified. A written report will be made covering the details of the loss.

7.7 Codes

7.7.1 All work must comply with latest local safety and electrical codes as well as the

Federal Motor Carrier Safety Administration (FMCSA), Department of Transportation

(DOT), National Electric Code (NEC), National Electrical Contractors Association

(NECA), Fiber Optic Association (FOA), American National Standard Institute (ANSI), Telecommunications Industry Association (TIA) and Electronics Industries Alliance

(EIA) codes noted below, latest edition. This also includes all Federal, State and local government codes and standards. It is the responsibility of the Contractor to obtain and have full knowledge of all codes applicable to any project. The Contractor, at the

Contractor's expense, will correct any installation that does not meet or exceed current codes and standards including, but not limited to the following. Where more than one code or regulation is applicable, the more stringent regulation shall apply.

7.7.2 ANSI/EIA/TIA-606-A, Administration Standard for Commercial

Telecommunications Infrastructure, or its most recent successor document.

7.7.3 IEEE, RS 170 Variable Standard

7.7.4 IEEE 802.3 Digital Data Network Standard

7.7.5 MPEG-4 ISO/IEC 14496 Standard Compliance

7.7.6 Member, Universal Plug and Play UPnP Forum

7.7.7 Member, Universal Serial Bus (USP) Implementers Forum

7.7.8 NFPA 70: NATIONAL ELECTRICAL CODE

7.7.9 NFPA – NATIONAL FIRE PROTECTION ASSOCIATION National Fire Codes, current edition.

7.7.10 SAE J1128 Low Voltage Primary Cable

7.7.11 UL 4 Armored cable

7.7.12 UL 13 Power limited circuit cable

7.7.13 UL 44 Rubber-insulated wire and cable

7.7.14 UL 62 Flexible cord and fixture wire

7.7.15 UL 83 Thermoplastic-insulated wire and cable

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7.7.16 UL 1063 Machine-tool wires and cables

7.7.17 UL 1072 Medium voltage power cables

7.7.18 UL 1424 Power limited fire-protective signaling-circuit cable

7.7.19 UL 1569 Metal clad cables

7.7.20 UL 1581 Reference standard for electrical wires, cables, and flexible cords

8 FUNCTIONAL REQUIREMENTS

8.1 Contractors shall provide a Video Surveillance System (VSS) in the designated vehicles listed in the Blanket Purchase Order. The purpose of the VSS is to provide visual confirmation of general surveillance aboard security vehicles. The video surveillance management and recording system shall be networked, fully distributed digital video surveillance system. The video surveillance system will utilize local area network (LAN) or cellular connection as a transmission medium for video, configuration, as well as storage of all data. The system shall provide support for cameras from multiple manufactures and shall support standard resolution and megapixel High Definition (HD) cameras.

8.2 The VSS shall utilize a cloud storage component and allow users to view archived video from the previous 24 hours within 30 minutes, regardless of the vehicle’s current operational status, and it shall utilize a reporting system that allows tagging of anomalies and the extraction of user-friendly reports.

8.3 The VSS shall have the capability for recordings to turn on and off upon vehicle ignition, including the ability to set a specific stop time for recording after ignition shut down.

Additionally, the system will allow for finite scheduled recording times that can be set remotely by an administrator, that disallows anyone, for any reason to shut it down.

8.4 The VSS shall have intrusion detection sensors that activate the system whenever tampering or break-in activity occurs, regardless of keyswitch setting.

9 SYSTEM REQUIREMENTS

9.1 Video Management System Capabilities

9.1.1 The video management system (VMS) specified is an enterprise-class video security solution that provides seamless management of digital video and data across an IP network. The video management system is designed to work with open industry standards compliant third-party products as part of a total video security management system to provide full virtual matrix switching and control capability.

Camera(s), recorder(s), and viewing stations will be placed in secure locations in the vehicle. The TDCJ will designate the secured locations for the recorder(s). Panic buttons will be part of or located in the immediate proximity of the viewing stations.

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A panic button will be provided for the driver separately if there is no viewing station at that position.

9.1.2 The VMS shall be capable to be deployed in Local Area Network (LAN) as well as in Wide Area Network (WAN). For establishing remote connections across WAN, it shall be possible to setup a port mapping table within the configuration manager in order to map the public port to a private IP and port of devices on the agency’s network in the future.

9.1.3 The VMS shall be built upon open, industry standards and facilitate integration with TDCJ infrastructure and other digital and analog systems for any future plans.

9.1.4 The VMS shall have no restriction as to the resolution, frame rate, or number of standard resolution or megapixel cameras that can be recorded, viewed, and managed on the system.

9.1.5 All displays shall retain the camera’s aspect ratio and accommodate 4:3, 16:9, or

16:10 monitor displays.

9.1.6 Multiple users shall be able to simultaneously view the same camera view or sequence. The system shall support multicast streaming video to allow multiple users to view the same video stream, though not necessarily synchronized with each other, without affecting the bandwidth of the network.

9.1.7 The VMS shall have a database, which will log any events, alarms and offline equipment in real time.

9.1.8 The VMS shall provide for virtual matrix functionality, leveraging the IP network to switch any camera to any monitor either through a PC keyboard or mouse, depending on user’s rights.

9.1.9 The VMS shall be designed in such a way that configuration changes to any part of the system shall not interrupt operational tasks. All updates or refreshes of software will be coordinated and scheduled with MAL and ITD.

9.1.10 The VMS shall be able to handle future expansion of an unlimited total capacity from what is shown in the drawings, including but not limited to cameras, monitors, workstations and keyboards.

9.1.11 The VMS shall be arranged so each area will operate independently and shall allow for users to be restricted via software to logical configurable groups of cameras, monitors and system operations.

9.1.12 The VMS shall utilize a Wi-Fi cellular device which is FirstNet capable (Band 14 compliant) or utilizes TDCJ-supplied SIM cards (which may be FirstNet) to transmit live and recorded data to end users and the cloud for storage. Vendor must have TX-

RAMP certification.

9.1.13 The VMS shall be able to name each camera view by using a combination of camera view and vehicle identification in order for TDCJ personnel to easily identify the location of any camera view.

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9.1.14 The VMS shall be able to group vehicles to respective regional areas in order to maintain a logical structure.

9.1.15 The VMS shall meet compliance with all security requirements as documented in

Criminal Justice Information Service (CJIS), Texas Administrative Code (TAC) 202 and the TDCJ Information Resource Security Program.

9.2 Video Storage

9.2.1 All video recorders, network storage managers, and other video surveillance equipment shall be grounded to the framework of the vehicle.

9.2.2 HDD/SSD and SD Cards shall be hot swappable. Video recorder shall be provided as required to build a successful comprehensive video surveillance system.

9.2.3 The video recorder shall come mountable inside the vehicle. This device shall provide locking capability and restrict accessibility to all system components and serviceability.

9.2.4 The Video Storage System shall be an embedded, all-in-one video storage subsystem that provides recording and management, pre-configured and pre-installed SD Card and/or HDD/SSD, 1 terabyte (TB) storage minimum. On board storage shall be capable of maintaining at least 40 hours of recordings and can leverage a rolling overwrite strategy for continuous operation. The VSS shall utilize cloud-based storage which allows video retrieval whether the VSS on a given vehicle is operable or not.

9.2.5 The VSS shall offer remote monitoring via desktop application or a Web browser.

9.2.6 The Video Network Storage Appliance shall contain two (2) 1 TB slots for SD Card or one (1) HDD/SSD drive.

9.2.7 The Video Network Storage Appliance shall offer hot-swap Surveillance HDD/SSD or SD card providing a minimum of 1TB of gross storage capacity.

9.2.8 The Video Network Storage Appliance shall come pre-installed and pre-configured with all necessary software.

9.2.9 The Video Network Storage Appliance shall provide a user interface for system configuration and unified appliance management.

9.2.10 The Video Network Storage Appliance shall allow operators to use one central tool for configuration and operations management.

9.2.11 Specifications:

Video Inputs: Up to 12 Channels (Analog or IP)

Power: 8 to 32 Volts DC, <2A operating

Video Standards: NTSB, AHD, ONVIF, Organization Specific

Resolution: Up to 1080P or UHD (4K)

Operating Temperature: -40°C to +71°C (-40°F to +160°F)

Operating Relative Humidity: 10 to 90%, non-condensing

9.3 Video Recorder Mounting and Physical Security

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9.3.1 Contractor will secure devices so that access to both front and rear of the equipment can be restricted and allow for installation, maintenance, repairs, connection between equipment and to the main cable route.

9.3.2 Contractor will use security screws that are designed for restricted access.

9.3.3 Contractor will provide outstanding protection against dust, oil and water.

9.4 Switches

9.4.1 Any switches used as part of the deployment of the VSS will conform to the requirements in this section.

9.4.2 The network switch shall support transmission utilizing Category 6 (Cat6) cable or better. The switch shall support IEEE 802.3 protocol using auto-negotiation and auto-

MDI/MDI-X features. The switch shall be capable of supporting IEEE 802.3 at 30 Watt

(PoE+) at each RJ-45 switch port (ensuring at least 25W per port). The switch shall feature dedicated 1000T(X) RJ-45 ports with PoE+ capabilities and also support backwards compatibility with 802.3af 15.4 watt devices. The network switch will have the power budget (total watts) to provide enough power per port to support enough power to all RJ-45 ports. The network switch power budget will provide sufficient power to all attached PoE attached devices.

9.4.3 The switch shall provide power, link speed, and fiber port status indicating LEDs for monitoring proper system operation. The switch shall provide a serial connection for local management of the device.

9.4.4 The following IEEE Networking Standards shall be supported: IEEE 802.3 10Base-

T Ethernet, IEEE 802.3u 100Base-TXFast Ethernet, 1000Base-TX Gigabit Ethernet, IEEE

802.3at Power over Ethernet, IEEE 802.3z Gigabit Ethernet Fiber, IEEE 802.3x Flow

Control and Back-pressure, IEEE 802.1p class of service, IEEE 802.1Q VLAN and GVRP, IEEE 802.1D-2004 Rapid Spanning Tree Protocol (RSTP), IEEE 802.1s Multiple Spanning

Tree Protocol, IEEE 802.3ad LACP, IEEE 802.1X Port-Based Network Access Control, IEEE 802.1AB LLDP, Switch Technology: Store and Forward Technology with 52 Gbps

Switch Fabric.

9.4.5 Transfer Packet Size: 64 bytes to 9600 bytes (with VLAN Tag).

9.4.6 MAC Address: 8K MAC.

9.4.7 Relay Alarm: Dry Relay output with 1A @ 24V ability.

9.4.8 Management Configuration: Web, HTTPS, SSH, TFTP/Web update for firmware and configuration backup/restore, DHCP Client, Warm Reboot Reset to default, Admin

Password, Port Speed/Duplex control, statistic, MAC address table display, SNMP v1, v2c, v3, Traps and RMON1.

9.4.8.1 SNMP MIB: MIB-II, Bridge MIB, VLAN MIB, SNMP MIB, RMON and

Private MIB.

9.4.8.2 IEEE 802.1p COS and Layer 3 TOS/DiffServ.

9.4.8.3 Rate Control: Ingress filtering for Broadcast, Multicast, Unknown

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DA or all packets, and Egress filtering for all packets.

9.4.8.4 NTP: Network Time Protocol to synchronize time from Internet (for future use).

9.4.8.5 PTP: Precision Time Protocol for clock synchronization.

9.4.8.6 Port Mirroring: Online traffic monitoring on multiple selected ports.

9.4.8.7 Port Security: Assign authorized MAC to specific port.

9.4.8.8 DHCP Server: Can assign 255 IP address, support IP and MAC binding.

9.4.8.9 System Log: Supports both Local mode and Server mode.

9.4.8.10 Network Redundancy (for future use if TDCJ decides to add to agency’s network): Rapid Spanning Tree Protocol: IEEE 802.1D-2004 Rapid

Spanning Tree Protocol, compatible with Legacy STP and IEEE 802.1w, Multiple Spanning Tree Protocol: IEEE 802.

9.4.9 Data Specifications: Data Interface: Ethernet IEEE 802.3, Data Rate: 1000Mbps, Data Inputs/Outputs: up to 26 switch ports, Operation Mode: Full Duplex.

9.4.9.1 Specification: Number of Optical ports: up to 4 SFP-based. Number of Fibers Required: 1 or 2, SFP-dependent.

9.4.9.2 Status Indicators: Power: Proper Power=Green, RJ-45 Link/Data:

Green, No Link/No Data: Off, SFP Link/Data: Green. No Link/No Data: Off.

9.4.9.3 Power: IEC60320 connector for standard AC line cord.

9.4.9.4 Data: RJ-45.

9.5 Cameras

9.5.1 Cameras should be indoor/outdoor-ready IR fixed with a minimum 4-Megapixel sensor offering a high resolution of 2688x1520 @ 30fps. They should be equipped with Wide Dynamic Range (WDR) Pro technology and a fixed 2.8mm lens. Should provide improved visibility and supreme quality video in high contrast environments.

Suitable for challenging outdoor lighting conditions, provide protection from the harshest environments. Cameras should include the following specifications:

9.5.1.1 Surface mount and/or recessed.

9.5.1.2 1080p/720p HD Resolution.

9.5.1.3 High-Resolution Color.

9.5.1.4 Day/Night Viewing.

9.5.1.5 Lens Type: Fixed-focal.

9.5.1.6 Optimized Audio.

9.5.1.7 Adjustable Camera Angle.

9.5.1.8 Tamper Resistance.

9.5.1.9 Water Resistance IP65 Compliant minimum.

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9.5.1.10 Day/Night: Removable IR-cut filter for day and night function.

9.5.1.11 IR Illuminators Built-in IR illuminators, effective up to 30 meters with smart IR, IR LED.

9.5.1.12 Video Compression H.265, H.264 and MJPEG.

9.5.1.13 Video Maximum Frame Rate 30 fps @ 2688x1520 (without WDR

Pro), 24 fps @ 2560x1440.

9.5.1.14 Video Minimum Video Streams 2 simultaneous streams.

9.5.1.15 Video Dynamic Range: 110db.

9.5.1.16 Video Streaming Adjustable resolution, quality and bitrate and

Smart Stream II.

9.5.1.17 Video Image Settings Time stamp, text overlay, flip & mirror, configurable brightness, contrast saturation, sharpness, white balance, exposure control, gain, backlight compensation, privacy masks, video rotation.

9.5.1.18 Protocols Analog, IPv4, IPv6, TCP/IP, HTTP, HTTPS, UPnP, RTSP/RTP/RTCP, IGMP, SMTP, DHCP, NTP, DNS, DDNS, PPPoE, CoS, QoS, SNMP, 802.1x, UDP, ICMP, ARP, SSL, TLS.

9.5.1.19 Connector RJ-45 for Network/PoE connection.

9.5.1.20 LED Indicator System Power and status indicator.

9.5.1.21 Casing Weather-proof IP66-rated housing, Vandal-proof IK10-rated housing.

9.5.1.22 Safety Certifications CE, LVD, FCC Class A, VCCI, C-Tick.

9.5.1.23 Operating Temperature Starting temperature at -10°C ~ 50°C (14°F

~ 122°F), working temperature -20°C ~ 50°C (-4°F ~ 122°F).

9.5.1.24 Humidity 90%.

9.5.1.25 Video viewable via Web Browser (Mozilla Firefox, Google Chrome and Microsoft Edge) or other player software which reads the encrypted data and meets CJIS, TAC 202 and TDCJ IRSP requirements for encryption.

9.5.1.26 Cameras shall be high-impact, durable, tamperproof to withstand correctional environment.

9.6 Installation Requirements

9.6.1 Furnish and install the comprehensive video surveillance system equipment to include but not limited to video wiring, video recorder, network switches, cameras, camera set-up, camera programming, camera enclosures, camera mounts, workstations, monitor wall mounts, power supplies, software, licenses, demolition, patching, refinishing and other items required for a complete and operational VSS.

9.6.2 New Material: Unless otherwise provided for in this specification, the Contractor and warrants that the goods, materials, supplies, or components offered to the TDCJ

23 | P a g e are new, not used or reconditioned. It represents that they are not of such age or so deteriorated as to impair their usefulness or safety and that the goods, materials, supplies, or components offered are current production models of the respective manufacturer.

9.6.3 Assure when installing any recorders there will be at least minimal access around each of the enclosures, allowing enough room for agency personnel to conduct any testing, maintenance or minor repairs.

9.6.4 All video recorders, network storage managers, and other video surveillance equipment shall be grounded to the framework of the vehicle.

9.6.5 Protect equipment to prevent damage during the project period.

9.6.6 Shall make equipment connections in accordance with manufacturer specifications.

9.6.7 Assure that all devices are installed and sealed by manufacturer specifications without interfering with the device integrity against any weather conditions including, heat, cold, dust, moisture, sand, water, rodents, and insects.

9.6.8 Shall provide the TDCJ PM Administrator-level access to all programs, sequences, codes, passwords and administrator rights to all system functions and programming.

9.6.9 Shall maintain a set of working specifications and drawings on-site, available for review at the request of the TDCJ PM.

9.6.10 Shall maintain a work area free of debris, trash, empty cable reels, scrap wire, etc.

and dispose of such items on a daily basis and return the site to its original state of cleanliness. The Contractor shall not use TDCJ’s Units for the disposal of excess or scrap metals.

9.6.11 Responsible for returning any penetrations to their pre-penetration rating.

9.6.12 All materials will be consistent throughout the vehicles. Where two or more items of the same class of equipment or wiring are required, these items shall be the standard product of a single product, of a single manufacturer and shall be the same product with the same material, model, and manufacturer part number. In like vehicles, equipment and material shall be installed in the same manner unless approved in writing by the TDCJ PM.

9.6.13 All screws shall be TAMPER RESISTANT screws and fasteners for the entire installation of this system.

9.6.14 All material used in the installation shall be made of corrosion-resistant material, such as anodized aluminum or brass. An inert dielectric material shall separate dissimilar metals apt to corrode through electrolysis under the environmental operating conditions specified.

9.6.15 Removal and Disposal of Salvageable Items: Preexisting cameras, related cable infrastructure components, video recorder, view stations and other video surveillance hardware will be removed by the Contractor after the new equipment is in place and

24 | P a g e fully functional. The TDCJ PM will direct the Contractor regarding the disposition of any equipment that is de-installed as a result of the performance of this contract. No

TDCJ owned equipment will be removed from state property without written permission of the TDCJ PM.

9.7 Cable Requirements

9.7.1 Utilize Cat6 Plenum Shielded Twisted Pair cable for Ethernet and other network physical layers and that is backward compatible with the Category 5/5e cable standards. The Cat6 plenum cable shall be coated with a jacket that is typically made of flame-resistant material such as Teflon. Utilize shielded coax cable for Analog devices.

9.7.2 Utilize straight-through T568B method for wiring the eight-position RJ-45 connector in order to connect any Data Terminal Equipment (DTE) to any Data

Communications Equipment (DCE).

9.7.3 Shall make cable connection for device terminations with a crimped-type connector.

9.7.4 Install cables from device location to the final point of termination.

9.7.5 All network cable shall maintain at least six (6) inches of separation from all light fixtures and electrical sources, unless otherwise approved by the TDCJ PM.

9.7.6 Complete installation between all termination points will be in unbroken segments. No cable splices will be allowed except where cables must transition from one cable type to another.

9.7.7 All cables shall be labeled for easy identification and shall be noted on the as-built drawing.

9.7.8 Ensure that the maximum pulling tensions of the specified distribution cables are not exceeded at any time during installation. Failure to follow the appropriate guidelines will require the Contractor to provide additional material and labor necessary to rectify the situation at no extra cost to TDCJ. This shall also apply to any and all damages sustained to the cables by the installation during the implementation.

9.7.9 Any pulling compound or lubricant used in the installation shall not deteriorate the conductor or the insulation of the cable.

9.7.10 Shall be responsible for testing all cable upon installation and prior to connecting to devices. If the Contractor fails to perform this testing operation, the Contractor shall accept the cable as free of defects and assume all liability for the replacement of the cable, should it be found defective at a later date.

9.7.11 All wiring, equipment and installation materials shall be new and of the highest quality. Cable, equipment and installation materials shall be delivered and stored in a clean, dry space at the Contractor’s expense.