Installation of Emergency Equipment and Supplies

Collin County, Texas (FIPS Code 48085) is soliciting sealed bids through Invitation for Bid (IFB) No. 2025-168 for the Installation of Emergency Equipment and Supplies, a service-based procurement requiring vendors to install county-provided emergency equipment on various county vehicles at the vendor's designated location. The scope of work includes installing equipment such as HAVIS parts, Whelen parts, Setina parts, county radios, wig wag flashers, emergency lights, sirens, partitions, gun locks, and other law enforcement-specific vehicle modifications on vehicles including 2024 Ford Explorers, Ford Interceptor Utility vehicles, and Ford F-150 Responder trucks. Bid prices must include all charges for materials and labor for both new installations and equipment swap-outs between vehicles. The county will deliver vehicles to the vendor's facility for service and will evaluate bids based on the lowest responsive and responsible bidder using a pricing table with sample installation projects as the evaluation metric. Vendors must provide detailed unit pricing for hourly installation rates, with separate rates for standard and holiday work, and must offer a minimum six-month warranty on workmanship and labor. Mandatory pre-bid meetings are scheduled for August 4, 2025, at 10:00 AM and August 6, 2025, at 1:00 PM, both at 700A Wilmeth Rd, McKinney, TX, with sealed bids due by 2:00 PM on Thursday, August 21, 2025, at the Collin County Administration Building.

The procurement does not identify specific set-aside designations for disadvantaged enterprises or organizational restrictions in the available documentation. Vendors must meet comprehensive insurance requirements, including commercial general liability ($1,000,000), workers' compensation (statutory), automobile liability ($1,000,000), and professional liability ($500,000 to $2,000,000), and must comply with state regulations including conflict of interest disclosures via the Texas Ethics Commission Conflict of Interest Questionnaire (Form CIQ) and immigration law compliance certifications. The contract is structured as an annual agreement with the possibility of two additional one-year renewals, with an estimated annual contract value of $80,000, though this amount may vary based on actual usage and service demand. Current graphics services for vehicle modifications are managed by Cooper's Copies & Printing under contract 2021-013, indicating existing infrastructure for related services. Vendors must submit completed W-9 forms and conflict of interest questionnaires as part of the bidding process, and the Commissioners Court reserves the right to reject any and all bids. Detailed bid specifications and documents are available through the Collin County Administration Building or the online procurement portal at https://procurement.opengov.com/portal/collincountytx.