Installation & Maintenance of Potable Water Filtration Systems

The Florida Department of Environmental Protection (DEP) is issuing a Request for Proposals (RFP 2026011) to procure installation and maintenance services for potable water filtration systems throughout Leon County and the state of Florida. This procurement seeks qualified contractors to provide comprehensive filtration system services including installation, maintenance, exchange, and removal of Granular Activated Carbon (GAC), Ion Exchange (I/X), Reverse Osmosis (RO), Kinetic Degradation Fluxion (KDF), Arsenic Reduction Point of Entry (POE), and Green Sand Filter (GSF) systems. The services support the Water Supply Restoration Funding Program, which assists well owners impacted by man-made contamination exceeding Maximum Contaminant Levels or Health Advisory Levels. The rate schedule encompasses 283 specific line items with estimated quantities for maintenance labor (500 hours), component exchanges, materials (such as 23,700 pounds of salt for regeneration), and replacement parts (including 3,200 five-micron pre-filters). Required qualifications include employment of licensed plumbers or Water Quality Association Certified Installers, execution of background checks on all employees, and demonstration of professional workmanship in accordance with industry standards. Evaluation criteria allocate 75 points to past performance references, 50 points to technical qualifications, and 40 points to pricing across initial and renewal terms, totaling 165 available points. Responses are due March 3, 2026, at 3:00 PM at the DEP Procurement Section in Tallahassee, with public opening scheduled for March 4, 2026, and an anticipated award date of March 23, 2026.

The RFP does not specify set-aside designations or restrictions limiting organizational participation to disadvantaged enterprises or other protected classifications. No incumbent vendors or current contractors are identified in the solicitation documents. The contract will be awarded to one or multiple qualified respondents selected through the competitive procurement process, with the initial contract term of five years renewable for an additional five-year period contingent upon satisfactory contractor performance. Pricing is structured as fixed unit rates in U.S. dollars that will apply throughout the initial contract term and renewal periods, with annual inflation adjustments permitted after the first year upon written request and Department approval. Funding sources include the Inland Protection Trust Fund, Water Quality Assurance Trust Fund, and contamination-specific allocations for Nitrate, Solvents, EDB, and PFAS remediation. The contract requires submission of fixed unit pricing for all 283 line items, and respondents must maintain commercial general liability insurance ($250,000 per occurrence/$500,000 aggregate), workers' compensation insurance, and commercial automobile insurance if applicable, with all invoices submitted within thirty days of written acceptance of deliverables and subject to a one percent MyFloridaMarketPlace transaction fee.