Inspection Services for the Housing Choice Voucher (HCV) Program

The City of Tempe Housing Authority is soliciting proposals through a Request for Proposal (RFP) to procure inspection services for the Housing Choice Voucher (HCV) Program. The selected contractor will conduct Housing Quality Standards (HQS) and National Standards for the Physical Inspection of Real Estate (NSPIRE) inspections for HCV-assisted units in compliance with federal requirements outlined in HUD 24 CFR 982.401. Core deliverables include initial inspections, annual and biennial inspections, re-inspections for 24-hour and 28-day deficiencies, scheduling, notifications, documentation, reporting, and electronic data entry into the Tempe Housing Authority's Housing Pro system. Contractors must demonstrate a minimum of three years of experience providing contracted HQS and/or NSPIRE inspections, provide evidence of active SAM registration, and submit resumes of key staff with current HQS and/or NSPIRE certifications. Optional services include emergency or same-day inspections, after-hours and weekend inspections, and special complaint inspections. The evaluation criteria are weighted at 300 possible points across six categories: pricing (25%), method of approach (25%), experience and qualifications of the firm and references (20%), experience and qualifications of key personnel and staffing plan (15%), timeframe and response time (10%), and overall completeness and acceptance of terms and conditions (5%), with potential additional points awarded for interviews. The deadline for inquiries is March 17, 2026, with proposals due March 28, 2026 at 3:00 p.m. local Arizona time, submitted electronically through the City's Bonfire procurement portal. Questions should be directed to Elaine Ngai at elaine_ngai@tempe.gov or 480-350-8618.

The RFP does not indicate any specific set-aside designations or restrictions limiting organizational eligibility based on disadvantaged enterprise status. Pricing must be all-inclusive and submitted as itemized quotes for core and optional services, with no budget range or award value specified in the available documentation. The resulting contract will have an initial one-year term with options for up to four additional one-year renewals contingent upon future pricing and contractor performance. Contractors must maintain commercial general liability insurance of $1,000,000 per occurrence and worker's compensation insurance as required by Arizona state law. The contractor will be required to integrate with the Tempe Housing Authority's existing Housing Pro system for electronic data entry and reporting purposes. No incumbent vendor or current contractor information was provided in the solicitation materials.