Inspection, Repairs & Certification of Communication Towers

The West Virginia Department of Homeland Security - Division of Administrative Services is soliciting an open-end contract for inspection, repairs, and certification services for communication towers through a Request for Quotation (RFQ) numbered ARFQ 0606 HSE2500000012. The procurement targets services for the Statewide Interoperable Radio Network (SIRN) sites located in West Virginia and specific sites in Maryland, Ohio, Pennsylvania, and Virginia. Vendors must have a minimum of ten years of experience in tower erection, inspection, installation, and repairs, and will be responsible for providing all necessary transportation, personnel, labor, materials, tools, and equipment for installation, repairs, and inspections of antennas, waveguides, tower lighting, grounding equipment, and guy wire tensioning. The contract will have a base period of one year with four potential one-year renewal options, and pricing will be on a per-hour basis with different rates for regular labor ($700/hour), overtime, emergency, and holiday work. Vendors must ensure all work meets ANSI/TIA-222 REV-H and FCC standards, maintain 24/7/365 emergency telephone service, and provide a minimum one-year warranty on contract items. The solicitation requires electronic bid submission through wvOASIS by July 07, 2025, at 10:30am EST, with vendor questions accepted until July 1, 2025, at 2:00 PM EST.

The procurement does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. Vendors must maintain specific insurance coverages, including $1,000,000 in Commercial General Liability and Automobile Liability Insurance, and $1,000,000 in Professional/Malpractice/Errors and Omission Insurance. Additionally, vendors are required to possess a West Virginia Contractor's License and West Virginia Electricians License. The estimated total contract value is $94,986, which includes 110 hours of SIRN inspections, 700 hours of regular labor, 80 hours of overtime labor, 80 hours of emergency labor, and 40 hours of holiday labor, plus parts and materials. The Agency reserves the right to extend contract terms to other agencies through a piggyback provision, and price adjustments will be evaluated based on the Consumer Price Index, not to exceed 3% annually after the initial twelve-month period. The contract is contingent on legislative funding, and all submitted documents will be considered public and subject to disclosure under the Freedom of Information Act.