Inmate Telephone System & Services - Correctional Institution

Closed State & local contract opportunity Posted

Solicitation number
PE-77129-NONST-2026-000000026
State
Georgia
Responses due

Opportunity facts

Jurisdiction
Point of contact

Opportunity details come from ssl.doas.state.ga.us. Updated .

About this opportunity

Written by GovTribe AI ·

Hall County, Georgia is seeking qualified contractors to provide an Inmate Telephone System & Services for its Correctional Institution located in Gainesville. The procurement is structured as a Request for Quotation/Proposal (RFQ/P #46-010) with the primary objective of securing a comprehensive telephone system for inmates. The county intends to award a single vendor contract for an initial one-year term with potential for four additional renewal options. Bidders must submit sealed proposals by May 15, 2025, at 2:00 pm EST to the Purchasing Division on the fourth floor of the Hall County Government Center. Key submission dates include May 1, 2025, for bidder questions and May 8, 2025, for receiving official answers to those questions. Evaluation will likely include a comprehensive review of technical capabilities, cost proposal, and responses to mandatory scored questionnaires provided in the bid documents. Contractors must demonstrate the ability to provide a complete inmate telecommunications solution that meets the specific operational needs of the correctional facility.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged business enterprises. Interested vendors must complete mandatory documentation including a W-9 form, E-Verify affidavit, and ethics affidavit as part of their bid submission. While specific budget ranges are not detailed in the provided documentation, the comprehensive nature of the solicitation suggests a significant telecommunications infrastructure investment. The county reserves the right to select multiple vendors if a single contractor cannot provide all required services, either independently or through subcontractors. Potential bidders will need to thoroughly review the attached exhibits, including the contract for services, cost proposal template, and scored questionnaire, to fully understand the scope and requirements of the inmate telephone system procurement.

Opportunity text

RFQ/P #46-010 For the provision of Inmate Telephone System & Services ¿ Correctional Institution Purpose: Hall County, Georgia, a municipal entity of the State of Georgia, Sheriff¿s Office ¿ Correctional Institution, located at 1694 Barber Road, Gainesville, GA 30507, is seeking qualified Contractors to provide Inmate Telephone System & Services. Schedule of Events: Bid Post Date: April 17, 2025 Bidder¿s Questions Due Date: May 1, 2025 Answers to Bidders Questions Due Date: May 8, 2025 Bid Due Date: May 15, 2025, 2:00 pm EST Bidding Process: Hall County is now accepting sealed bid proposals from qualified Contractors for Inmate Telephone System & Services for the C.I. The County will accept sealed bids in the Purchasing Division on the fourth (4th) floor of the Hall County Government Center, located at 2875 Browns Bridge Road, Gainesville, GA 30504, Thursday, May 15, 2025, by 2:00pm EST. Late bids may not be evaluated. All bid packets must be sealed, plus time and date stamped by the Hall County receptionist located on the 4th floor to be considered. Term: It is the County¿s intention to award one (1) vendor for all the Services listed herein, for an initial one (1) year term, followed by four (4) additional renewal options. Renewal options are not guaranteed. However, if one (1) vendor cannot provide all of the services by themselves or by utilizing subcontractors, the County may select multiple vendors for this project. Questions: Address all questions and communications solely to Mike Hawkins, Issuing Officer at mhawkins@hallcounty.org for clarifications of this RFQ/P requirements.

Files

File Type Posted
46_010 _ EXHIBIT C _ MANDATORY COST PROPOSAL .xlsx XLSX spreadsheet
46_010 _ EXHIBIT F _ MANDATORY ETHICS AFFIDAV.pdf PDF
46_010 _ Inmate Telephone System and Services.pdf PDF
46_010 _ EXHIBIT A _ MANDATORY BID RESPONSE S.pdf PDF
46_010 _ EXHIBIT D _ BLANK W_9 FORM 1 PG.pdf PDF
46_010 _ EXHIBIT B _ CONTRACT FOR SERVICES.pdf PDF
46_010 _ EXHIBIT E _ MANDATORY E_VERIFY AFFID.pdf PDF
46_010 _ EXHIBIT G _ MANDATORY SCORED QUESTIO.xlsx XLSX spreadsheet

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