Inmate Hygiene Supplies

The City of Indianapolis and Marion County are seeking bids for inmate hygiene supplies through Request for Bid RFB-33SHF-318, targeting comprehensive personal care products for the Marion County Sheriff's Office. The procurement encompasses nine specific hygiene items including all-in-one shampoo/shave cream/soap, deodorant roll-on, sanitary napkins, toothbrushes, small and large soap, toothpaste, nail clippers, and hair clippers. Bidders must provide unit pricing in U.S. dollars with a firm price for the initial contract year and an allowable escalation of up to 5% over the contract term, subject to City approval. The contract will have an initial two-year term with potential renewal by mutual agreement, not to exceed the original contract period. Key delivery requirements include FOB Destination, Freight Prepaid & Allowed terms, with all deliveries mandated within 30 calendar days of order receipt during Monday-Friday business hours. Bid submissions are due by 10:00 am on December 18, 2025, with a question submission deadline of December 9, 2025 at 12:00 pm. No pre-bid conference is scheduled, and the City reserves the right to award contracts individually or through split awards.

The procurement includes specific requirements for vendor qualifications, with mandatory compliance for MBE-WBE-VBE-DOBE documentation and U.S. manufacturing preference certification. Vendors must verify they are not listed on the federal debarment website and must submit required certifications, acknowledgment forms, and non-collusion affidavits. Current contract holders include Bob Barker Company Inc. (Contract 19636) and Phoenix Trading, Inc. d/b/a Amercare Products, Inc. (Contract 19867). The City estimates two-year quantities ranging from 100 individual units for hair clippers to 375,000 units for sanitary napkins, indicating a potentially significant contract value. Partial orders will not be accepted, and the City maintains the right to terminate the contract for cause or convenience with 10 days' written notice. While specific budget ranges are not explicitly stated, the volume of estimated units suggests a substantial procurement opportunity for qualified vendors who can meet the comprehensive product and documentation requirements.