Inkjet Envelope Press replacement and Maintenance

The State of Michigan, Department of Technology, Management and Budget (DTMB), Financial Services Procurement, is seeking proposals for an inkjet envelope press replacement and maintenance contract through RFP No. 210000002340. The primary objective is to procure a digital four-color inkjet envelope printer to replace the State's fully depreciated offset press system currently operated by Print and Graphic Services (PGS), which produces over 5 million envelopes annually for state agencies. The equipment must meet mandatory minimum specifications including the capability to print a minimum of 25,000 #10 envelopes per hour in full color at high resolution (up to 1600 x 1375 dpi), support envelope sizes ranging from 90mm to 254mm x 330mm, and accommodate print weights from 60-200 g/m2. The contract term is five years with two optional one-year renewal periods, and the purchase price must include CMYK inkjet heads, one year of maintenance and support, and one year of software upgrades. Deliverables must be completed within 30 business days from order receipt, with physical delivery expected within 45 calendar days and installation completion within 60 calendar days at 7461 Crowner Dr., Lansing, MI 48913. The RFP was issued on July 14, 2021, with proposals due July 30, 2021, at 3:00 p.m. Eastern; questions were due by July 21, 2021, at 3:00 p.m. Eastern, with answers posted by July 23, 2021. Evaluation criteria include product quality and capabilities (50 points), service capabilities (20 points), delivery capabilities (15 points), and vendor questions worksheet (15 points), with proposals achieving 80 or more technical points eligible for price evaluation. Contractors must provide technical support with a 30-minute call center resolution window and on-site service within 24 hours if issues remain unresolved after two hours, and must establish comprehensive five-year maintenance contracts covering all hardware and software components.

The RFP does not contain explicit set-aside designations; however, the State reserves the right to consider qualified disabled veteran-owned business and service-disabled veteran-owned business status in its award decision. The solicitation requires bidders to comply with environmental and energy efficiency standards, identify hazardous chemicals per the Emergency Planning and Community Right-to-Know Act, provide mercury-free products when possible, and disclose any brominated flame retardants contained in equipment. Required insurance includes commercial general liability ($2,000,000 aggregate), automobile liability ($1,000,000 per accident), workers' compensation, and employers' liability ($500,000). Physical samples of both black ink and full color envelopes must be submitted by the proposal deadline to DTMB Printing Services in Lansing. No specific incumbent vendor or budget range is identified in the documents; however, pricing proposals must be firm for the entire contract term, with the State accepting Procurement Card (PCard) as a payment method. The State reserves liquidated damages of $1,000 plus $100 per day for late or improper completion of contract activities and maintains broad authority to modify the RFP, conduct facility inspections and reference checks, and make awards based on best value rather than lowest price, considering prior performance and economic impact to Michigan.