INFORMAL RFB Public Works Dodge Replacement Parts

The State of Ohio, on behalf of Cuyahoga County Department of Public Works, is requesting informal bids for Dodge replacement parts to support public works fleet maintenance with bids due July 14, 2026. Vendors must be Chrysler Dodge Factory authorized service providers located within 10 miles of the Fleet Services facility at 2501 Harvard Avenue, Newburgh Heights, Ohio — a mandatory local-proximity requirement that restricts the eligible vendor pool.

The scope comprises nine specific Dodge factory parts: coolant recovery bottle, transmission oil cooler, engine oil pan, front stabilizer bar, front coil spring, throttle body, rear door glass, and visor. The County requires pricing for all listed items; the order will not be split and will be awarded to a single vendor based on lowest total combined cost. Alternative parts may be proposed with prior approval, including documentation of pricing, availability, lead time, and shipping costs.

The contract is structured as a not-to-exceed purchase order for 2026 capped at $30,000. Quoted prices must remain firm for 60 days from submission. Award-winning vendors must be fully registered with the Cuyahoga County Inspector General's Office and the Lawson electronic purchasing system. The County reserves the right to order non-itemized materials and supplies from the awarded vendor and to reject price increase requests unless supported by comprehensive documentation, including Rules of Origin documentation if the increase is attributed to United States tariff policy changes.