INFORMAL RFB Public Works Compactor, Baler & Dumpe

This Informal Request for Bid (RFB) from Cuyahoga County, Ohio seeks competitive bids for preventative maintenance and repair services for compactor, baler, and dumper equipment across ten machines located at six county facilities, including the Justice Center Dock, Justice Center Jail, Juvenile Justice Center, Courthouse Square, Virgil E. Brown, and Harvard Garage. The awarded contractor must provide comprehensive maintenance services encompassing twice-yearly minimum service calls at each location, with additional emergency services available upon request by the Department of Public Works and Facilities Maintenance Administrator. All work must strictly adhere to original manufacturer specifications, and bidders are required to submit bids for all services and locations without splitting the contract. Each service visit must include a detailed 24-point inspection checklist covering equipment condition, safety features, cylinder inspection, lubrication, hose and electrical components, pressure settings, emergency stop switch testing, and on-site personnel training. The contract period spans two years from Cuyahoga County Board of Control approval, with the county reserving the right to add or delete facilities during the term and terminate with thirty days' notice. The bid submission deadline is March 26, 2026, with mandatory site visits and pre-bid conferences required to allow vendors to inspect facilities and clarify technical requirements. Evaluation criteria include price, service quality, warranty terms, vendor qualifications, and the contractor's ability to meet all compliance and safety standards.

The procurement carries a not-to-exceed budget of $200,000 for the two-year contract period and includes contingency funds for supplies. All awarded contractors must register with the Cuyahoga County Inspector General and ensure all employees complete background checks conducted by the Cuyahoga County Sheriff's Department at a cost of $35 per employee, with an additional one-time badge fee of $20 per employee for county facility access. The RFB does not specify set-aside designations for disadvantaged enterprises or restrictions limiting bidder eligibility, indicating the opportunity is open to qualified vendors meeting the specified equipment maintenance standards and certifications. No incumbent vendors or current contractors are identified in the procurement documents provided. Contractors must demonstrate compliance with county facility access requirements and maintain detailed service records documenting all preventative maintenance activities, building locations, dates, identified defects, and implemented solutions provided to the county.