Spec - Compactor Baler Dumper Prevention Maintenance.docx

Specification for Compactor, Baler & Dumper Prevention Maintenance 2 Year Contract Specification Scope of Services The purpose of this specification is to provide preventative maintenance /inspection, repair, and emergency (service outside the scope of these specifications) for all ten (10) Compactor, Baler & Dumper Machines at various Cuyahoga County buildings for the not-to-exceed amount of $200,000.00. Any to be awarded vendor must adhere to original manufactures specifications with regards to the maintenance, repair, and operation of all automatic swinging door systems. Deviations from manufacturer specifications may result in termination of contract.

Contract Period Contractor to provide maintenance, inspection, repair service for all Compactor, Baler & Dumper Machines for a two-year contract period starting from the time of Cuyahoga County Board of Control approval. Contractor is required to bid on all services and locations, as the contract will not be split. The minimum service calls will be required twice per year at each location, or as requested by the Department of Public Works and/or Facilities Maintenance Administrator.

Cuyahoga county reserves the right to add or delete facilities and/or compactor, baler or dumper for the term of this contract. Services outside of the requirements listed below and emergency services may or may not be needed. This will include contingency fund for supplies that may or may not be needed for the three-year period. The county has the option to terminate said contract with a thirty (30) day notice during the full contract period. This contract will be a not to exceed contract of $200,000.00 for a two-year period. The Awarded Contractor must be registered with the Cuyahoga County Inspector General. Information can be accessed on the Internet at http://inspectorgeneral.cuyahogacounty.us/.

Contractor ID and Background Check Requirements The awarded contractor’s employees must pass and pay for a background check conducted by the Cuyahoga County Sheriff’s Department by calling 216-443-6080, a non-refundable payment in the amount of $35.00 (Cashier’s Check, or Money Order) payable to the Cuyahoga County Treasurer’s Office must be provided at the time of the background check.

Upon approval of background check, it is the awarded contractor’s responsibility to schedule an appointment with the Cuyahoga County Sheriff’s Photo Identification Unit by calling 216-443-7576. The Cuyahoga County Sheriff, or his appointed representative, shall issue badges, to be worn at all times while on the premises for purpose of access and identification. There is a one-time, non-refundable badge fee of $20.00 per Photo ID. It is the Contractor responsibility to obtain and pay fee via Cashier’s Check or Money Order made out to the Cuyahoga County Treasurer’s Office. Upon removal of an employee or at the end of the contract the badge(s) must be returned to the Facilities Maintenance Administrator or his/her designee. The Cuyahoga County Executive and or his appointed representative have the right to revoke access, with and without cause, or to limit access to any area of the Cuyahoga County facilities.

Service Required The agreement consists of one inspection every six months and includes the following checklist:

· Evaluate overall equipment condition.

· Verify that all safety decals are in good condition.

· Test and verify the operation of safety features.

· Thoroughly inspect the cylinder welds and seals.

· Grease all fittings.

· Inspect all hoses and crimps.

· Inspect all hose clamps and tighten as needed.

· Inspect motor for signs of wear or end of life conditions.

· Inspect pump for leaks or signs of failure.

· Inspect oil level and general condition.

· (Optional) Perform oil analysis by an independent laboratory.

· Operate gauge and verify that there are no leaks and operational.

· Set all Pressures.

· Adjust Limit Switches as required.

· Inspect ram or platen guide systems.

· Inspect all control box switches and verify all are operational.

· Inspect motor starter.

· Inspect motor starter overload.

· Inspect and test Emergency Stop Switches.

· Inspect all electrical connections and tighten as needed.

· Inspect wiring for signs of damage.

· Perform structural inspection of equipment.

· Verify that all safety covers are secure and properly positioned.

· Inspect all loading doors and related safety switches.

· Provide training to personnel on site during visit.

· Create digital record . (Available upon request)

· Verify area near equipment is clear of debris or improperly stored material.

· All deficiencies communicated and solutions discussed.

**Any to be awarded vendor must be able to provide a detailed service report inclusive of but not limited to preventative maintenance conducted, building, date, machinery location, any defects.

Locations

Cleveland, OH 44113

Cleveland, OH 44113

Juvenile Justice Center

Cleveland, Ohio 44113

Cleveland, Ohio 44114

Newburgh Hts., Ohio 44105

Revised 04/21/22 Final