Industrial Hygiene Equipment Repair and Maintenance Services, IFB No. I-2526-01 - REPOST

The California Department of Toxic Substances Control (DTSC) has issued an Invitation for Bid (IFB) No. I-2526-01 for industrial hygiene equipment repair and maintenance services across nine regional offices in California. The procurement seeks qualified bidders to provide comprehensive repair, maintenance, calibration, and servicing of specialized health and safety field monitoring equipment, including dust monitors, gas detectors, radiation meters, and air sampling equipment. Bidders must demonstrate a minimum of three years of experience performing similar services and provide manufacturer training certificates for the equipment they will service. The contract will be awarded for a three-year base term with a potential one-year extension at the same bid rates, with an anticipated performance start date of November 30, 2025. Bid submissions are due on November 6, 2025, at 10:00 a.m. Pacific Time, with bid opening scheduled for 10:30 a.m. the same day. Bidders must submit completed bids using the provided Cost Sheet (Attachment 4), which includes separate rates for routine maintenance/calibration services and non-routine repairs billed hourly. The contractor is expected to provide services within 45 calendar days of equipment receipt, with a requirement to provide loaner equipment at no cost if this timeline is not met.

The solicitation includes provisions for small business and disadvantaged business enterprise participation, with bidders able to claim a 5% Small Business Preference or pursue Disabled Veteran Business Enterprise (DVBE) participation incentives, subject to meeting specific requirements. Bid submissions must include a Minimum Qualifications Narrative, manufacturer training certificates, three business references, and proof of insurance, including Commercial General Liability of $1,000,000 per occurrence and Professional Liability of $2,000,000 per occurrence. Additional compliance certifications are required, including verifications under the Darfur Contracting Act and Iran Contracting Act. While no specific budget range is explicitly stated, the comprehensive nature of the services and the multi-year contract suggests a significant procurement value. The DTSC reserves the right to reject all bids and is not obligated to award the contract, providing flexibility in the procurement process. Interested bidders must carefully review all requirements, including technical specifications, insurance requirements, and compliance certifications, to ensure a competitive and compliant bid submission.