IFB_I-2526-01_Ind_Hygiene_Repair_and_Maintenance_Services.pdf

https://dtsc.ca.gov/

Industrial Hygiene Equipment Repair and Maintenance Services Invitation for Bid No. I-2526-01

THIS IS A READVERTISEMENT OF INVITATION FOR BID NO. 2526-01 THAT WAS

PREVIOUSLY ADVERTISED ON CAL ePROCURE ON OCTOBER 3, 2025.

October 23, 2025

The Department of Toxic Substances Control (DTSC) is soliciting bids from qualified bidders who have the ability to provide repair and maintenance services for Industrial Hygiene field monitoring equipment at DTSC’s regional offices. Instructions for submitting any questions about the content or the competitive process and DTSC’s response process are outlined in Section XII.

The purpose of this solicitation is to award one (1) Contract for the specified services for three

(3) years with an option to extend for one (1) year with additional funds at the bid rates. In submitting your bid, you must comply with these instructions. DTSC is not obligated to award and reserves the right to reject all bids.

Respondents to this IFB shall submit completed bids as outlined in Sections VIII and IX no later than November 6, 2025 by 10:00 a.m., Pacific Time.

Reference General Terms and Conditions and Contractor Certification Clauses that may be viewed and downloaded at Internet site https://www.dgs.ca.gov/OLS/Resources/Page- Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language. If you do not have Internet access, a hard copy can be provided by contacting the person listed below.

Jana Taylor DTSC Contracts Unit contracts@dtsc.ca.gov Department of Toxic Substances Control 1001 I Street • Sacramento, California 95812 https://dtsc.ca.gov/ https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language mailto:contracts@dtsc.ca.gov

TABLE OF CONTENTS

I. Introduction

II. Purpose

III. Schedule of Events

IV. Contract Term

V. Services to be Provided

VI. Minimum Qualifications

VII. Bid Requirements

VIII. Submission of Bids

IX. Evaluation Process

X. Award and Protest

XI. General Information

ATTACHMENTS

Attachment 1: REQUIRED ATTACHMENT CHECKLIST

Attachment 2: Bidder Certifying Statements

Attachment 3: BID/BIDDER CERTIFICATION SHEET

Attachment 4: BIDDER COST SHEET

Attachment 5: BIDDER REFERENCES FORM

Attachment 6: DARFUR CONTRACTING ACT

Attachment 7: BIDDER’S DECLARATION

Attachment 8: CONTRACTOR CERTIFICATION CLAUSES 04/2017

Attachment 9: PAYEE DATA RECORD – STD. 204 AND STD. 205

Attachment 10: CALIFORNIA CIVIL RIGHTS LAWS ATTACHMENT

Attachment 11: IRAN CONTRACTING ACT VERIFICATION FORM

Attachment 12: SMALL BUSINESS PREFERENCE

Attachment 13: CALIFORNIA DISABLED VETERANS BUSINESS ENTERPRISE

(DVBE) BID INCENTIVE INSTRUCTIONS

Attachment 14: COMMERCIALLY USEFUL FUNCTION EVALUATION FORM

EXHIBITS

Proposed Contract

INDUSTRIAL HYGIENE EQUIPMENT REPAIR AND MAINTENANCE SERVICES

Invitation to Bid No. I-2526-01

I. Introduction

The mission of DTSC is to protect California’s people and environment from harmful effects of toxic substances by restoring contaminated resources, enforcing hazardous waste laws, reducing hazardous waste generation, and encouraging the manufacture of chemically safer products.

II. Purpose

The purpose of this document is to solicit bids from bidders who have the ability to provide repair and maintenance services on industrial hygiene field monitoring equipment at DTSC regional offices in accordance with the Proposed Contract.

1. Sacramento Regional Office 8800 Cal Center Drive, Sacramento, CA 95826

2. Berkeley Regional Office 700 Heinz Avenue, Suite 200C, Berkeley, CA 94710

3. Clovis Regional Office 1515 Tollhouse Road, Clovis, CA 93611

4. Chatsworth Regional Office 9211 Oakdale Avenue, Chatsworth, CA 91311

5. Cypress Regional Office 5796 Corporate Avenue, Cypress, CA 90630

6. Commerce Regional Office 5701 South Eastern Avenue, Commerce, CA 90040

7. Pasadena Regional Office 757 S. Raymond Avenue, Suite 105, Pasadena, CA 91105

8. El Centro Regional Office 627 Wake Avenue, El Centro, CA 92243

9. San Diego Regional Office 2375 Northside Drive, Suite 100, San Diego, CA 92108

Invitation for Bid No. I-2526-01

III. Schedule of Events

Events Anticipated Date of Event

IFB Release Date October 23, 2025

Deadline to Submit Written Questions October 29, 2025

Post Response to Written Questions November 3, 2025

Final Filing Date November 6, 2025 by 10:00 a.m., Pacific Time

Bid Opening* November 6, 2025 at 10:30 a.m., Pacific Time

Anticipated Contract Performance Start Date November 30, 2025

*If you plan to attend the public bid opening, please contact contracts@dtsc.ca.gov with “IFB I-2526-01 Bid Opening” in the subject line at least two (2) business days before the bid opening so arrangements can be made for you to attend remotely via Microsoft Teams.

IV. Contract Term

The term of the contract shall be for three years with the option to amend the contract for an additional 1-year term with additional funding to pay for services at the same rates as described in the Bidder Cost Sheet, Attachment 4.

V. Services to be Provided

Please refer to the Proposed Contract, 25-T5388, included as an Exhibit to this document, for a detailed Scope of Work and full terms and conditions.

VI. Minimum Qualifications

Bidders shall provide manufacturer training certificates for repairing equipment to demonstrate that they can meet or exceed the minimum qualifications at the time of bid submission and throughout the term of the agreement. Bidder shall have successful experience with similar services or products as described in the Proposed Contract. Bids will be evaluated in accordance with the Bidder’s qualifications detailed in this IFB, on a pass/fail basis. DTSC may award an agreement to the lowest responsive/responsible bidder that meets all Minimum Qualifications.

Bidders shall include a Minimum Qualifications Narrative with their bid on company letterhead that indicates a minimum of three years performing the duties required in the Scope of Work and explaining how the company qualifies to perform work described in the Proposed Contract. The Minimum Qualifications Narrative shall also demonstrate the following:

1. Bidder shall certify that they are authorized and/or certified by the equipment manufacturer to repair, maintain, calibrate or otherwise service said equipment. Bidder shall provide the manufacturer training certificates for the equipment upon submittal of bid. The full list of equipment can be found on the Bidder Cost Sheet, Attachment 4.

2. Bidder must demonstrate how each subcontractor identified on the Bidder Declaration, Attachment 7, is qualified to perform the work for which they have been hired.

Demonstration shall include manufacturer training certificates for repairing the equipment.

VII. Preference and Incentive Programs

The State of California (State) established the following preference programs to encourage participation in State contracting by various segments of the business community and to stimulate business and employment in geographic areas determined to be economically distressed. Bidders must include the applicable documentation described below if they intend to apply for the Small Business Preference, or DVBE Incentive programs. Incentive points will be awarded as described in Attachments 12 and 13 of the IFB.

A. Small Business Preference

A five percent (5%) and up to a maximum amount of $50,000.00 bid preference is available to a certified small business firm. The Small Business preference will be applied to those bidders declaring their eligibility on the Bid/Bidder Certification Sheet, Attachment 3.

Additionally, in accordance with Military and Veterans Code (MVC) Section 999(b)(5)(B) and 999.10 (a)(3), Government Code (GC) 14837(d)(4)(A), Title II California Code of Regulations, Sections 1896.15 and 1896.71, a California certified Small Business must be deemed to perform a Commercially Useful Function (CUF).

Information regarding the certification program and the benefits of being certified as a Small Business by the Department of General Services may be obtained at:

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List- Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise.

The five percent (5%)/$50,000.00 bid preference is also available to a non-small business claiming California-certified small business/microbusiness subcontractor participation for at least twenty-five percent (25%) of its bid price. The non-small business preference will be applied to those bidders declaring their eligibility on the Bidder Declaration, Attachment 7.

To claim the small business preference bidders must meet the requirements, and complete and submit Attachment 11, Small Business Preference with their bid.

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

B. Disabled Veteran Business Enterprise Participation or Incentive

DVBE Participation: Public Contract Code Section 10115 establishes a Contract participation goal of at least three percent (3%) for disabled veteran business enterprise (DVBE). This goal applies to a State agency’s overall contracting program. State agencies have the discretion to apply the DVBE participation goal to individual Contracts. The 3% minimum DVBE participation requirements are waived for this IFB.

DVBE Incentive: However, the State is committed to achieving legislatively established goals for the participation of DVBEs in all state contracts and seeks to use certified DVBE business whenever possible. Therefore, the State is including a DVBE incentive in this solicitation and requests your voluntary participation in reporting any certified DVBEs including yourself, that will be used in the performance of this Agreement. An explanation of the Disabled Veteran Business Enterprise Program (DVBE) requirements can be found at the Internet web site: https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement- Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran- Business-Enterprise.

This bid package provides program information and bidder responsibilities for the DVBE Contract Participation and/or Bid Incentive Program (Attachment 13). The bidder should indicate all proposed subcontractors on the Bidder Declaration (Attachment 7).

Additionally, in accordance with Military and Veterans Code (MVC) Section 999(b)(5)(B) and 999.10 (a)(3), Government Code (GC) 14837(d)(4)(A), Title II California Code of Regulations, Sections 1896.15 and 1896.71, a California certified DVBE must be deemed to perform a Commercially Useful Function (CUF).

C. Commercially Useful Function (CUF)

Information regarding CUF may be obtained at:

https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources- List-Folder/Commercially-Useful-Function-for-Certified-Firms. Bidders seeking to obtain a Small Business (SB) or DVBE preference must complete one CUF Evaluation Form for each SB and/or DVBE subcontractor identified on the Bidder Declaration GSPD-05- 105 (Attachment 7), signed by an authorized individual of the subcontractor firm(s) and submit the Commercially Useful Function Evaluation Form(s) (Attachment 14), with their bid.

VIII. Bid Requirements

Bids must describe the Bidder’s qualifications and expertise in the format outlined in the IFB.

A Bid will not be considered complete unless it contains all of the items described below.

All forms must be signed by the individual certified by the Bidder Certifying Statements (Attachment 2) as authorized to bind the bidder contractually.

Bidders are not to alter or modify the forms (including, but not limited to, the cost sheet, the bidder certification form, the references form, etc.) other than by providing the required information. Please note, adding your firm’s logo or letterhead to the form is not considered a modification or alteration of the form.

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/Commercially-Useful-Function-for-Certified-Firms https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/Commercially-Useful-Function-for-Certified-Firms

A. Technical Bid

The Technical Bid includes all of the following items:

1. Minimum Qualifications Narrative

Bidders shall provide written documentation on company letterhead to demonstrate in narrative form how each minimum qualification is met. Failure to provide adequate evidence and/or documentation will cause the Bid to be rejected.

2. Required Attachments

a. Attachment 1: Required Attachment Checklist

Bidders must complete and return the Required Attachment Checklist, Attachment 1. Failure to submit this form may cause the Bid to be rejected.

b. Attachment 2: Bidder Certifying Statements

Bidders must complete and return the Bidder Certifying Statements, Attachment 2.

c. Attachment 3: Bid/Bidder Certification Sheet

Bidders must complete and return the Bid/Bidder Certification Sheet, Attachment 3. This form must be signed by an individual who is authorized to bind the Bidder contractually. Failure to submit this form may cause the Bid to be rejected.

d. Attachment 4: Bidder Cost Sheet

Bidders must complete and return the Bid/Bidder’s Cost Sheet, Attachment 4.

Bidder must submit a Bidder Cost Sheet in the format prescribed in Attachment 4. The Bidder Cost Sheet must be completed according to the instructions provided. The rates in this section will be considered when determining the lowest bid. The contract, if awarded, will incorporate the rates in the Bidder Cost Sheet.

e. Attachment 5: Bidder References Form

Bidders must provide the name of the firm, street address, contact person, telephone number, dates of services, value or cost of service, and a brief description of service provided, including location(s) of service provided, of three (3) business firms or governmental agencies they have provided services similar to those detailed in the Scope of Work and discussed in the Minimum Qualifications Narrative. Bidders must complete and return the

Bidder References sheet, Attachment 5. Failure to submit this form may cause the Bid to be rejected.

f. Attachment 6: Darfur Contracting Act

Bidders must complete and return the Darfur Contracting Act Certification, Attachment 6. This form must be signed by an individual who is authorized to bind the Bidder contractually. Failure to submit this form may cause the Bid to be rejected.

g. Attachment 7: Bidder’s Declaration

Bidders must complete and return the Bidder Declaration, Attachment 7. All subcontractors must be included in the Bidder Declaration. This form must be submitted even if no subcontractors are being utilized. Failure to submit this form may cause the Bid to be rejected.

h. Attachment 8: Contractor Certification Clauses 04/2017 Bidders will be required to complete and return the Contractor Certification Clauses, Attachment 8, only upon award of the Agreement. This form must be signed by an individual who is authorized to bind the Bidder contractually.

i. Attachment 9: Payee Data Record – STD 204 and STD 205 Bidders will be required to complete and return the Payee Data Record, Attachment 9, only upon award of the Agreement. Bidders may also include the optional Payee Data Record Supplement STD 205 if applicable. The STD 204 must be completed and signed by an individual who is authorized to bind the Bidder contractually.

j. Attachment 10: California Civil Rights Laws Attachment Bidders will be required to complete and return the California Civil Rights Laws Attachment, Attachment 10, only upon award of the Agreement. This form must be completed and signed by an individual who is authorized to bind the Bidder contractually.

k. Attachment 11: Iran Contracting Act Verification Form Bidders will be required to complete and return the Iran Contracting Act Verification Form, Attachment 11, only upon award of the Agreement. This form must be completed and signed by an individual who is authorized to bind the Bidder contractually.

l. Attachments 12, 13, and 14: Preference Programs These attachments are only applicable or required from bidders who wish to claim the respective bid preference points for these programs.

a) Small Business Preference (Attachment 12)

b) California Disabled Veteran Business Enterprise (DVBE) Bid Incentive Instructions (Revision date 1-2022) (Attachment 13)

c) Commercially Useful Function Evaluation Form (Attachment 14)

m. Attachment 14: Commercially Useful Function Evaluation Form

Bidders must complete the Commercially Useful Evaluation Form, Attachment 14, when Small Businesses, Micro-Businesses, and Disabled Veteran Business Enterprises will be performing any services under the agreement. These subcontractors should also be identified on the Bidder Declaration, Attachment 7.

B. Cost Detail Format and Requirements

Bidder must submit a Bidder Cost Sheet in the format prescribed in Attachment 4.

The Cost Sheet must be completed according to the instructions provided. The Cost Sheet will consist of two sections, A and B. Section A is the Cost Sheet Instructions. Section B is the Cost Sheet.

Section B will be completed according to the instructions found in Attachment 4, Section A. The rates in this section will be considered when determining the lowest bid. The contract, if awarded, will incorporate the rates in the Bidder Cost Sheet.

IX. Submission of Bids

All bids must be submitted under sealed cover and sent to Department of Toxic Substances Control by dates and times shown in Schedule of Events Table. Bids not submitted under sealed cover shall be rejected. A minimum of two (2) originals of the bid package must be submitted and one (1) electronic copy saved to a USB Drive in PDF format viewable and searchable in Adobe Acrobat Reader. The entire bid package, including any attachments, must be saved as a single document and shall be formatted with a table of contents. The sealed bid must be plainly marked with the IFB number and title, must show firm’s name and address, and must be marked with "DO NOT OPEN", as shown below:

IFB I-2526-01

“Industrial Hygiene Equipment Repair and Maintenance Services”

DO NOT OPEN

DEADLINE FOR BID SUBMITTAL:

October 21, 2025 by 10:00 am Pacific Standard Time

Please note: DTSC accepts e-signatures on all forms requiring signatures.

Bids should be submitted as follows:

Via U.S. Postal Service Delivery

UPS, Express Mail, Federal Express

IFB No. I-2526-01 Contract Development Department of Toxic Substances Control Contracting Services Branch – 21st Floor P.O. Box 806 Sacramento, CA 95812-0806

IFB No. I-2526-01 Contract Development Department of Toxic Substances Control Contracting Services Branch – 21st Floor 1001 I Street Sacramento, CA 95814

A. All bids submitted must be sent to Department of Toxic Substances Control by dates and times shown in Section III, the Schedule of Events Table. The bid package must be received by DTSC by the final filing date and time listed in the Schedule of Events. Bids received after the deadline will be considered late and will not be considered.

B. All bids shall include the documents identified in Attachment 1, Required Attachment Checklist. Bids not including the proper "required attachments" may be deemed non-responsive. A non-responsive bid is one that does not meet the basic bid requirements.

C. All documents requiring a signature (in blue ink) must bear an original signature of a person authorized to bind the bidding firm.

D. Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause a bid to be rejected.

E. A bid may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. The State may reject any or all bids and may waive an immaterial deviation in a bid. The State's waiver of an immaterial deviation shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the Contract.

F. Costs incurred for developing bids in anticipation of award of the Contract are entirely the responsibility of the bidder and shall not be charged to the State of California.

G. An individual who is authorized to bind the bidder contractually shall sign the Bid/Bidder Certification Sheet. The signature shall indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected.

H. A bidder may modify a bid after its submission only by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, will not be considered. Withdrawal and resubmission requests are to be submitted to contracts@dtsc.ca.gov.

I. A bidder may withdraw its bid by submitting a written withdrawal request to the State, signed by the bidder or an authorized agent. A bidder may thereafter submit a new bid prior to the bid submission deadline. Bids may not be withdrawn without cause subsequent to bid submission deadline. Withdrawal and resubmission requests are to be submitted to contracts@dtsc.ca.gov.

J. The awarding agency may modify the IFB prior to the date fixed for submission of bids by the issuance of an addendum to all parties who received a bid package.

K. The awarding agency reserves the right to reject all bids. The agency is not required to award a Contract.

L. Before submitting a response to this solicitation, bidders shall review, correct all errors and confirm compliance with the IFB requirements.

M. The State does not accept alternate Contract language from a prospective Contractor. A bid with such language will be considered a counter bid and will be rejected. The State’s General Terms and Conditions (GTC) are not negotiable.

N. No oral understanding or Contract shall be binding on either party.

X. Evaluation Process

A. At the time of bid opening, each bid will be checked for the presence or absence of required information in conformance with the submission requirements of this IFB.

B. The State will evaluate each bid to determine its responsiveness to the published requirements.

C. Bids that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, may be rejected.

D. Award if made, will be to the lowest responsive, responsible bidder.

XI. Award and Protest

A. Notice of the proposed award shall be posted in a public place in the office of DTSC 1001 I Street, Sacramento CA 95812, and on the following Internet site:

https://www.caleprocure.ca.gov/pages/index.aspx for five (5) working days prior to awarding the agreement if requested in writing by any bidder who has submitted a bid.

B. If any bidder, prior to the award of agreement, files a protest with DTSC and the Department of General Services, Office of Legal Services, 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, CA 95605, on the grounds that the (protesting) bidder would have been awarded the contract had the agency correctly applied the evaluation standard in the IFB, or if the agency followed the evaluation and scoring methods in the IFB, the agreement shall not be awarded until either the protest has been withdrawn or the Department of General Services has decided the matter. It is recommended that any protest is sent by certified or registered mail.

https://www.caleprocure.ca.gov/pages/index.aspx

C. Within five (5) days after filing the initial protest, the protesting bidder shall file with the Department of General Services, Office of Legal Services and DTSC a detailed statement specifying the grounds for the protest.

D. Upon resolution of the protest and award of the agreement, Contractor must complete and submit to the awarding agency the Payee Data Record (STD 204) Attachment 9, to determine if the Contractor is subject to state income tax withholding pursuant to California Revenue and Taxation Code Sections 18662 and 26131. This form can be found on the Internet at http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf. No payment shall be made unless a completed STD 204 has been returned to the awarding agency.

E. Upon resolution of the protest and award of the agreement, Contractor must sign and submit to the awarding agency, page one (1) of the Contractor Certification Clauses 04/2017(CCC) Attachment 8, which can be found on the Internet at:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language.

XII. General Information

A. Errors and Omissions

If a Bidder discovers any ambiguity, conflict, discrepancy, omission or other error in this IFB, the Bidder should immediately notify DTSC of such error in writing and request clarification or modification of the document. This notification must be submitted pursuant to the procedures described in Section XII.B, “Questions Regarding the IFB.”

Modifications to the IFB will be made by addenda issued pursuant to Section XII. C., “Addenda.” If a Bidder fails to notify DTSC of a known error prior to the final dates of submission, or an error that reasonably should have been known, the Bidder will assume the risk of bidding. If awarded the contract, the Bidder will not be entitled to additional compensation or time by reason of the error or its later correction.

B. Questions Regarding the IFB

Bidders requiring clarification of the intent and content of this IFB may request clarification only by submitting questions via electronic mail with the subject line “IFB I- 2526-01” to:

contracts@dtsc.ca.gov

To ensure a response, questions must be received by the date and time specified in the Schedule of Events. Responses to questions received by this date will be posted to the CaleProcure website, without identifying the source of the query, on or before the date specified in the Schedule of Events.

C. Addenda http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language mailto:darcy.christoffersen@dtsc.ca.gov

DTSC may modify any part of the IFB, prior to the date Bids are due, by issuance of one

(1) or more addenda. Addenda will be numbered consecutively and posted to the CaleProcure website.

D. Clarifications

DTSC may request clarifications from Bidders at any phase of the evaluation process for the purpose of clarifying ambiguities in the information presented in the Bid. DTSC will request in writing the Bidders provide the documentation required and the timeline for submission. Failure to submit the required documentation by the date and time indicated may cause DTSC to deem the bid nonresponsive, or require DTSC to eliminate the bid from consideration due to a Bidder’s failure to satisfy minimum requirements.

If deemed necessary by DTSC, at its sole discretion, the following omitted and/or additional information may be collected by email or another method:

1. Copies of any form submitted without a signature. This provision does not apply to unsigned Bidder Certifying Statements (see Attachment 2).

2. Data or documentation omitted from any submitted attachment or form.

3. Information and material needed to clarify or confirm certifications or claims made by a Bidder.

4. Information or material needed to correct or remedy an immaterial defect in the Bid.

Other than information requested by DTSC, no Bidder will be allowed to alter the Bid or add new information after the final filing date.

E. Other Criteria

1. Right to Reject Any or All Bids

The policy of DTSC is to solicit Bids with a bona fide intention to award a contract.

This policy will not affect DTSC’s right to reject any or all Bids or to cancel the solicitation at any time.

2. Bidder’s Costs

All costs for developing Bids are entirely the responsibility of the Bidder and shall not be chargeable to DTSC.

3. Review of Bids Subsequent to Contract Award

Written or oral Bid evaluation debriefings will not be given to unsuccessful Bidders.

All Bids and the final scoring summary sheet are retained by DTSC as a permanent record and shall be made available for public inspection.

4. Conflict of Interest

Compliance is required with California Public Contract Code Sections 10410 and 10411 relating to employment of current and former state employees.

5. Generative Artificial Intelligence (GenAI) Requirements

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

6. Corporate Qualifications to Do Business in California

The Bidder(s) awarded the Contract must be in good standing and must be qualified to do business in California at the time the Contract is executed and during the entire term of the Contract.

7. Follow-On Contracts

No person, firm, or subsidiary thereof or their officers or directors, who were previously awarded a DTSC consulting services Contract, or a Contract which primarily includes a consulting services component, may submit a bid or be awarded a Contract for the provision of services, delivery of goods or supplies, or any other related action that is required, suggested, or otherwise deemed to be an outgrowth of advice or recommendations submitted pursuant to the consulting service Contract (Cal. Public Contract Code section 10365.5).

8. Execution of Contract

The Contract will be executed on the State of California Standard Agreement, Form STD. 213. DTSC may modify the Contract provisions or incorporate additional provisions if it is in the best interests of DTSC. Contractors are expected to comply with all applicable Contract provisions (as they may be amended from time to time).

ATTACHMENTS

Attachment 1 – Page 1 of 2

Attachment 1: REQUIRED ATTACHMENT CHECKLIST

Complete this checklist to confirm the items in your bid. Place a check mark next to each item being submitted to the State.

FOR YOUR BID TO BE RESPONSIVE, ALL REQUIRED ATTACHMENTS ALONG WITH THIS

CHECKLIST MUST BE RETURNED WITH THE BID PACKAGE.

Attachment Name/Description

_____ Narrative Minimum Qualifications Narrative

_____ Certificates Manufacturer Training Certificates

_____ Attachment 1 Required Attachment Checklist

_____ Attachment 2 Bidder Certifying Statements

_____ Attachment 3 Bid/Bidder Certification Sheet (Requires original signature)

_____ Attachment 4 Bidder Cost Sheet

_____ Attachment 5 Bidder References Form

_____ Attachment 6 Darfur Contracting Act

_____ Attachment 7 Bidder Declaration

The following are required ONLY upon award of the agreement:

_____ Attachment 8 Contractor Certification Clauses 04/2017

_____ Attachment 9 Payee Data Record STD 204

_____ Attachment 10 California Civil Rights Laws Attachment

_____ Attachment 11 Iran Contracting Act Verification Form

If the following are not applicable, place “N/A” next to each item not being submitted with the bid package

_____ Attachment 12 *Small Business Preference (Attachment included in this IFB)

_____ Attachment 13 *California Disabled Veteran Business Enterprise (DVBE) Bid

Incentive Instructions (Attachment included in this IFB)

_____ Attachment 14 *Commercially Useful Function Evaluation Form (Must be included when Small Businesses, Micro-Business, and Disabled Veteran Business Enterprises will be performing any services under the

Attachment 1 – Page 2 of 2 agreement. These should also be identified in the Bidder Declaration. Please submit the form for each applicable business.)

- *Unless applicable these documents are not required to be submitted with the bid package.

- If a link to an Attachment is active, a physical copy of the Attachment will not be provided (in the following pages).

Attachment 2 – Page 1 of 1

Attachment 2: Bidder Certifying Statements

Firm certifies the following statements are true, by the signature of an individual who is authorized to legally bind the bidder contractually (e.g. President, Chief Executive Officer, etc.) at the bottom of this form.

1. The bid is a firm and irrevocable offer good for 180 calendar days.

2. Bidder is willing and able to perform the services as described in this IFB.

3. Bidder has the availability of staff and other required resources for performing all services and providing all deliverables as described in this IFB.

4. Bidder has the ability and is willing to travel throughout the State of California, as needed, to conduct the services described in the Exhibits, under the Proposed Contract, in accordance with the terms and conditions set forth thereunder.

I, the undersigned, do hereby certify that the above statements are true and I am legally authorized to bind the bidder contractually.

Signed By:

Printed Name Title

Attachment 3 – Page 2 of 2

Completion Instructions for Bid/Bidder Certification Sheet

Complete the numbered items on the Bid/Bidder Certification Sheet by following the instructions below.

Item Numbers

Instructions

1, 2, 2a, 3

Must be completed. These items are self-explanatory.

Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

Check if your firm is a partnership. A partnership is a voluntary Agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

Enter your federal employee tax identification number.

Enter your corporation number assigned by the California Secretary of State’s Office.

This information is used for checking if a corporation is in good standing and qualified to conduct business in California.

Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

10, 11, 12, 13

Must be completed. These items are self-explanatory.

If certified as a California Small Business, place a check in the "Yes" box, and enter your certification number on the line. If certified as a Disabled Veterans Business Enterprise, place a check in the "Yes" box and enter your service code on the line. If you are not certified to one or both, place a check in the "No" box. If your certification is pending, enter the date your application was submitted to OSBCR.

Attachment 4 – Page 1 of 4

Attachment 4: BIDDER COST SHEET

Section A: Bidder Cost Sheet Instructions

1. DTSC’s Cost Sheet does not allow for more than one entry per space.

2. Fill out each space in each column, leaving no blanks. NOTE: Bid will be rejected if not completed in its entirety.

3. All costs associated with the calibration and/or repair shall be included in the bid price.

4. DTSC shall be invoiced for the freight costs of shipping equipment from the successful Contractor to DTSC.

5. The “Cost/Unit” identified in the Cost Sheet should include routine repairs/maintenance, and annual service/calibration as recommended by the manufacturer.

6. The “Hourly Cost/Unit” in the Cost Sheet should include all non-routine repairs.

7. The “Cost/Unit” rate identified in the Cost Sheet shall include both labor and parts necessary to perform routine calibration and maintenance.

8. Should it be determined during the course of such routine service that the equipment is malfunctioning and requires additional repair service, the additional time shall be billed at the “Hourly Cost/Unit (Non-routine repairs)” rate and the cost of any parts shall be reimbursed at cost.

9. The Cost Sheet should designate each subcontractor who can service the equipment identified. If the Bidding Contractor is certified to service the equipment identified, in lieu of a subcontractor, please state this information by entering “Prime Contractor” or something similar in the field.

10. DTSC may purchase parts from the Contractor. The Contractor will be reimbursed at the actual cost plus 10%, and any applicable shipping charges. Proof of cost, such as a copy of the actual invoice from the business from which it was purchased must be attached to the Contractor’s invoice for reimbursement.

11. Bidders must designate a bid rate for each line item on the bid sheets. Bid rates of “blank” will be considered nonresponsive and the bid will be rejected.

12. The Total Bid Price shall be the sum total of the Cost/Unit column and the Hourly Cost/Unit column. The Total Bid Price shall be used to determine the lowest bidder.

DTSC shall not award a Contract if no proposals are received containing bids offering a bid price which in the opinion of DTSC is a reasonable price. It is not in DTSC’s best interest to accept bids outside a reasonable range of rates routinely charged in the industry for services and/or goods being bid.

Attachment 4 – Page 2 of 4

Section B: Cost Sheet

Equipment Service Description

Cost/Unit (Routine repairs/maintenance, including annual service/calibration as recommended by the manufacturer)

Hourly Cost/Unit

(Non-routine repairs)

Certified to Service

Equipment (Subcontractor

Name, if applicable)

Estimated Quantity of Equipment

AccuFIT9000-PRO Maintenance/

Calibration

Dust Trak DRX 8533 Maintenance/

Calibration

Dust Trak DRX 8534 Maintenance/

Calibration

Draeger XPID Maintenance/

Calibration

Drager Accuro/Single Gas Detector Pump

Maintenance/ Calibration

Drager XAM 8000/MultiGas Meter

Maintenance/ Calibration

Draeger Xdock Control station 8321882

Calibration

Draeger Xdock Control station 8321893

Drager charging cradle 832825

Maintenance/ Calibration

Fire Extinguishers Maintenance/

Calibration

HONEYWELL

ppbRAE 3000

Maintenance/ Calibration

Jerome 505 Maintenance/

Calibration

Ludlum 19 Radiation Meter

Maintenance/ Calibration

Ludlum 3 Radiation Meter

Maintenance/ Calibration

Ludlum 3000 Pancake Probe/44-9

Ludlum 3 probe 44-38 Maintenance/

Attachment 4 – Page 3 of 4

Equipment Service Description

Cost/Unit (Routine repairs/maintenance, including annual service/calibration as recommended by the manufacturer)

Hourly Cost/Unit

(Non-routine repairs)

Certified to Service

Equipment (Subcontractor

Name, if applicable)

Estimated Quantity of Equipment

Ludlum 3 probe 43-5 Maintenance/

Ludlum 3000 Radiation Detector/Dose Rate Meter

Mirion Tech - Accurad

PRD

Maintenance/ Calibration

MSA – Airhawk II– Backpack/Regulator Flow Test

MSA – Emergency Escape Respirator Hydro Test

MSA – Emergency Escape Respirator Bottle Fill

MSA – Firehawk – Backpack/Regulator Flow Test

MSA – Firehawk – Backpack/Regulator Annual Flow Test

MSA- SCBA bottle Hydro Test 64

MSA- SCBA bottle Bottle Fill 64

ThermoFischer pDR-

Maintenance/ Calibration

RKI GX 6000 Maintenance/ Calibration

RKI Calibration Station

SDM-6000

Maintenance/ Calibration

SKC – AirChek Connect Sample Pump

SKC – Chek-mate calibrator 0.5 to 5L/min

SKC – Chek-mate calibrator 20 to 500mL/min

Hazdust HD-1620 Maintenance/

Thermo MIE – Personal DataRAM, Model pDR-1500

Attachment 4 – Page 4 of 4

TSI Dustrak 8533

Calibration

TSI Dustrak 8534 Maintenance/

Calibration

TSI Portacount Plus 8048/Fit Tester

Maintenance/ Calibration

TSI Portacount Pro 8030/Fit Tester

Maintenance/ Calibration

TSI Q -Trak 964 Probe Maintenance/

Calibration

TSI Q-Trak Indoor Air Quality Meter, Model 7565, 7575

TSI Q-Trak Probe Model 964

TSI Q-Trak Probe Model 982

TSI Noise Edge 5

TSI Quest SoundPro

TSI AC-300 Acoustic Calibrator

Hourly Rate* for any equipment not specified:

*Any additional equipment that is not specified above will be charged as “Hourly Rate”.

Description of maintenance must be provided and approved by DTSC prior to work proceeding.

The above rates are subject to a 5% escalation beginning July 1st of each year.

Attachment 5 – Page 1 of 1

Attachment 5: BIDDER REFERENCES FORM

Submission of this attachment is mandatory. Failure to complete and return this attachment with your bid may cause your bid to be rejected and deemed non-responsive.

List below three references for services performed within the last five (5) years, which are similar to the scope of work to be performed in this Agreement.

Attachment 6 – Page 1 of 2

Attachment 6: DARFUR CONTRACTING ACT

Pursuant to Public Contract Code section 10478, if a bidder or proposer currently or within the previous three years has had business activities or other operations outside of the United States, it must certify that it is not a “scrutinized” company as defined in Public Contract Code section 10476.

Therefore, to be eligible to submit a bid or proposal, please complete only one of the following three paragraphs (via initials for Paragraph # 1 or Paragraph # 2, or via initials and certification for Paragraph # 3):

1. We do not currently have, or we have not had within the previous Initials three years, business activities or other operations outside of the

United States.

OR

2. We are a scrutinized company as defined in Public Contract Code Initials section 10476, but we have received written permission from the

Department of General Services (DGS) to submit a bid or proposal pursuant to Public Contract Code section 10477(b). A copy of the written permission from DGS is included with our bid or proposal.

OR

3. We currently have, or we have had within the previous three years, Initials business activities or other operations outside of the United States, + certification but we certify below that we are not a scrutinized company below as defined in Public Contract Code section 10476.

CERTIFICATION For # 3.

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective proposer/bidder to the clause listed above in # 3. This certification is made under the laws of the State of California.

Proposer/Bidder Firm Name (Printed) Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in the County and State of

Attachment 6 – Page 2 of 2

YOUR BID OR PROPOSAL WILL BE DISQUALIFIED UNLESS YOUR BID OR PROPOSAL

INCLUDES THIS FORM WITH EITHER PARAGRAPH # 1 OR # 2 INITIALED OR PARAGRAPH # 3

INITIALED AND CERTIFIED.

Attachment 7 – Page 1 of 1

Attachment 7: BIDDER’S DECLARATION https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

Attachment 8 – Page 1 of 1

Attachment 8: CONTRACTOR CERTIFICATION CLAUSES 04/2017 https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources- List-Folder/Standard-Contract-Language

This link will direct you to the DGS website. When you arrive, click the “CCC 04/2017” link to access the Contractor Certification Clauses.

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

Attachment 9 – Page 1 of 1

Attachment 9: PAYEE DATA RECORD – STD 204 and STD 205 https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

*Only use Payee Data Record Supplement (STD 205) to provide a remittance address if different from the mailing address for information returns, or to make subsequent changes to the remittance address

STD 205: https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf

Attachment 10 – Page 1 of 1

ATTACHMENT 10: CALIFORNIA CIVIL RIGHTS LAWS ATTACHMENT

https://www.dgs.ca.gov/-/media/Divisions/OLS/Forms/CALIFORNIA-CIVIL-RIGHTS-LAWS- ATTACHMENT.ashx https://www.dgs.ca.gov/-/media/Divisions/OLS/Forms/CALIFORNIA-CIVIL-RIGHTS-LAWS-ATTACHMENT.ashx https://www.dgs.ca.gov/-/media/Divisions/OLS/Forms/CALIFORNIA-CIVIL-RIGHTS-LAWS-ATTACHMENT.ashx

Attachment 11 – Page 1 of 1

Attachment 11: IRAN CONTRACTING ACT VERIFICATION FORM https://www.dgs.ca.gov/-/media/A7EE965578CA4CC1A63087423C7BED0C.ashx

Attachment 12 – Page 1 of 1

Attachment 12: SMALL BUSINESS PREFERENCE

State law allows certified small business (SB) and microbusiness (MB) firms and non-small businesses who subcontract with a certified SB/MB firm to receive a 5% bidding preference on applicable state solicitations. The preference is only used for computation purposes to determine the winning bidder, the Contract is awarded at the actual bid amount.

To claim the small business preference the firm must have its principal place of business located in California, have a complete application (including proof of annual receipts) on file with the Office of Small Business & DVBE Services by 5:00 p.m. on the bid due date and be certified by such office.

Information regarding the Small Business Preference can be found on the following Internet website:

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std811.pdf.

Questions regarding the preference approval process should be directed to the Office of Small Business & DVBE Services at (916) 375-4940.

CONTRACTORS: PLEASE CHECK THE APPROPRIATE LINE:

_____ I am a California certified small business/microbusiness. A copy of my certification is attached.

_____ I am a Non-Small Business, claiming to provide a 25% commercial useful function business opportunity to California certified small business Sub-Contractors that will allow my firm to receive a 5% Contractors preference for evaluation purposes on this bid. We intend on providing a list of California certified small business/microbusiness subcontractor(s) that have been certified by the Office of Small Business & DVBE Services.

Company Name

Printed Name

Signature

Title https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std811.pdf

Attachment 13 – Page 1 of 6

Attachment 13: CALIFORNIA DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) BID INCENTIVE INSTRUCTIONS (Revision Date 1-2022)

PLEAE READ THE REQUIREMENTS AND INSTRUCTIONS CAREFULLY BEFORE YOU

BEGIN.

AUTHORITY

The Disabled Veteran Business Enterprise (DVBE) Participation Goal Program for State contracts is established in Public Contract Code (PCC), §10115 et seq., Military and Veterans Code (MVC), §999 et seq., and California Code of Regulations (CCR), Title 2, §1896.61 et seq.

DVBE PARTICIPATION

The minimum percentage of DVBE participation is 3% for this solicitation unless another percentage is specified in the solicitation, or the solicitation is exempt from DVBE participation.

DVBE INCENTIVE

An incentive will be given to bidders who provide DVBE participation, unless stated elsewhere in the solicitation the DVBE Incentive has been exempted.

INTRODUCTION

The bidder must complete the identified form(s) and fully document that the mandatory minimum percent of DVBE participation will be met in order to comply with this solicitation’s DVBE program requirement or the bid may be considered non-responsive.

Information submitted by the Bidder to comply with this solicitation’s DVBE requirements will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by 2 CCR §1896.91. The Contractors found to be in violation of these provisions may be subject to suspension from doing business with the State of California, contract termination, civil penalties, and loss of State certifications.

Only State of California, Office of Small Business and DVBE Services (OSDS), certified Disabled Veteran Business Enterprises (hereafter called “DVBE”) who will perform a commercially useful function (CUF) shall be used to satisfy the DVBE requirements.