Indoor Firearms Range Preventative Maintenance Services

The City of St. Petersburg, Florida, through Pinellas County, is soliciting bids for Indoor Firearms Range Preventative Maintenance Services for the St. Petersburg Police Department's indoor police firearms range located at 1845 13th Avenue North. This procurement is an Invitation for Bid (IFB-25-083) seeking qualified vendors to provide comprehensive annual maintenance services, including semi-annual berm mining and lead mitigation visits. The contract will span three years with an option for a two-year renewal, with key deliverables including metals mining of the indoor bullet trap, replacing rubber berm materials, installing new chopped rubber, applying fire-retardant protective coatings, and properly removing hazardous materials. Vendor qualifications include demonstrating financial stability, obtaining required insurance, having immediate access to necessary equipment, and possessing at least two years of experience in berm mining and lead mitigation for firearms ranges. Critical procurement dates include a solicitation release on January 31, 2025, a question deadline of February 13, 2025, and a response deadline of February 20, 2025 at 3:00 pm, with an anticipated City Council award recommendation on April 3, 2025. Vendors must also provide a 5% bid bond and pass a St. Petersburg Police Department background check.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly stated in the procurement documents. The maintenance services will be performed during regular business hours (8 a.m. to 5 p.m., Monday through Friday, excluding city holidays), with the contractor coordinating specific service dates with the city's project manager. While no incumbent vendor was identified, the contract includes provisions for a fixed maintenance charge during the initial term, with potential price adjustments limited to a maximum of 3% annually after the initial period, based on the U.S. Bureau of Labor Statistics Employment Cost Index. The specific award value was not definitively stated, but the documents indicate a maximum annual price will be established in the final contract. The contractor will be responsible for maintaining a detailed maintenance log, using new standard replacement parts, and keeping a sufficient spare parts inventory on-site. Insurance requirements are comprehensive, including commercial general liability, automobile liability, workers' compensation, pollution liability, and errors & omissions coverage.