Indoor Facility LED Scoreboard

Appalachian State University, a North Carolina state agency, is issuing Request for Proposal 55-032326 to procure and install an indoor facility LED scoreboard system. The procurement seeks a qualified vendor to design, supply, and install a 16' 4.9" high by 59' 0.7" wide LED display screen featuring 3.9mm pixel pitch and 5,898,240 pixels (969 square feet total), along with a content and control custom rack processor and protective GOB top coating or equivalent. Vendors must submit written technical questions by April 2, 2026, at 5:00 PM EDT, with the State providing responses by April 9, 2026, at 5:00 PM EDT. All proposals must be submitted electronically through the eVP (Electronic Vendor Portal) by April 16, 2026, at 2:00 PM EST, with all installation work required to be completed by June 30, 2026. The contract term runs for one year from the date of final execution. Evaluation will be conducted using a best-value procurement method, with criteria including pricing, equipment and service quality, vendor experience and reliability, suitability for intended use, specification conformity, guaranteed delivery schedules, and vendor responsiveness. Vendors must provide complete pricing for labor, materials, and sales tax on a Free-On-Board Destination basis to North Carolina locations, with minimum warranty requirements of five years for parts and one year for labor, and optional add-ons available for training and annual maintenance agreements.

While no specific set-asides have been identified for this procurement, vendors must complete the HUB Supplemental Vendor Information form and demonstrate commitment to utilizing diverse firms as first or second-tier subcontractors to achieve a 10 percent utilization goal. Additionally, vendors are required to complete financial stability certification and provide at least three customer references for the exact model of services offered. Pricing shall exclude pending tariffs, though vendors may request temporary tariff surcharges as a separate line item subject to negotiation. No incumbent vendor, existing infrastructure integration requirements, or specific budget range have been disclosed in the procurement documents. Interested vendors should carefully review all proposal requirements and ensure compliance with submission guidelines through the eVP portal to be considered for award.