Addendum 1 RFP55-032326 Indoor Facility LED Scoreboard-Quest.& Ans. & Photos for Reference.pdf

ADDENDUM #1: RFP55-032326 Indoor Facility LED Scoreboard-Questions & Answers and Photos

For Reference

STATE OF NORTH CAROLINA

Appalachian State University

Refer ALL Inquiries regarding this RFP to:

Lori Brown Email: brownlg2@appstate.edu

PH: 828-262-8130

Request For Proposal # RFP55-032326

Bids will be publicly opened: April 16, 2026 @ 2:00 pm

Contract Type: Open Market

Commodity Description: Indoor Facility LED Scoreboard Using Agency: Appalachian State University

This addendum is issued to:

RFP55-032326 Indoor Facility LED Scoreboard – Question & Answer:

Question: Do you have architectural and electrical drawings for the building/site where this is being installed?

Answer: Yes! Photos and Diagrams are Attached.

Question: Is this replacing an existing scoreboard? If so, do you have photos?

Answer: This is not replacing an existing board.

Question: Is this wall mounted? What is the height from grade?

Answer: It would be wall mounted – Photos and Diagrams are Attached.

Question: Is this for basketball/volleyball or some other sport?

Answer: This is for football.

Question: Is it possible to schedule a site visit?

Answer: The area is currently under construction, so accommodating this request would be difficult at this time.

Question: Would you like us to list anything under the Description of Operations?

Answer: Please include a brief description of the project, such as:

“Indoor Facility LED Scoreboard installation at Appalachian State University Football Indoor Practice Facility (RFP #55-032326).”

Question: For the insurance requirements, is there a specific address that is required to be listed under Appalachian State University as the Certificate Holder?

Answer: Please list the certificate holder as:

Appalachian State University Enterprise Risk Management PO Box 32126 438 Academy St.

Boone, NC 28608

Question: Are there any additional endorsements that need to be addressed?

Answer: Please list Appalachian State University and App State Athletics as Additional Insured. A Waiver of Subrogation in favor of the University should also be included.

All insurance should align with the North Carolina General Terms and Conditions referenced in the RFP.

Question: What material is used for the welded frame?

Answer: The frame will be attached to a structural wall system. Final framing details will be coordinated based on the selected vendor's requirements and load specifications.

Currently, there is a Gib Board in the attached drawings.

Question: Is it allowed to welding the frame onsite as there may be sparks?

Answer: Onsite welding can be accommodated, but it will need to be coordinated with the construction team and follow all safety protocols.

Question: What is the current electrical box capacity? The LED scoreboard is huge with high electric need.

Answer: Electrical capacity is being coordinated as part of the overall project. Final requirements will be aligned with the selected system’s specifications, but yes the electrical needs for all boards has been roughed in.

Question: What is the budget for this project?

Answer: Our Budget hasn't been finalized. We would like to see what you recommend in your proposal.

Question: Why the project to be completed by the end of June? Is it for finance or event?

Answer: The target completion timeline aligns with project turnover and operational readiness for upcoming use of the facility. Also, this will need to be installed before the turf is laid down in August to avoid damage to the surface.

Question: What is the facility name?

Answer: Sofield Indoor Practice Facility

Question: How will it be serviced? Do we provide catwalks or will it be serviced by a lift?

Answer: Servicing will likely be accommodated via lift access.

Question: What is access to the building / floor / install area?

Answer: Access will be coordinated through the construction team. Final logistics will be confirmed closer to installation. We can easily give access to the building whenever needed.

Question: Who is responsible for power / data?

Answer: Power and data infrastructure are being coordinated as part of the project. Final connections will align with the selected vendor’s requirements. Owner will provide power to the base of the board. Vendor will need to finish the run.

Question: Is floor protection required?

Answer: This will be determined based on installation timing and site conditions, but should not be anticipated as the surface will not be down.

Question: Is the project tax exempt?

Answer: Yes

Question: Is there a particular software you would like included with this proposal?

Or - are you providing your own and our display needs to be able to support it?

Answer: We will be providing our own software, but have not selected a software provider. The display will need to be compatible and able to support external systems.

Please include any standard options you offer, but flexibility and compatibility will be key for us.

Reference: 5.1 Specifications, Pg. 14 Question: Maximum viewing angle of the board.

Answer: No strict requirement. Standard wide viewing angles typical of indoor LED displays are acceptable.

Question: Minimum viewing distance of the board.

Answer: No minimum requirement specified. Vendors can propose based on optimal pixel pitch and use case.

Question: Please confirm available power specifications (e.g., 120V, 208V) and whether power will be provided at the display loation.

Answer: No specific limits set. Please provide typical and maximum power consumption with your proposal.

Question: Display resolution requirements.

Answer: No fixed resolution requirement. Resolution should align with board size and viewing distance for clear image quality.

Question: Any preference on the Content Management System?

Answer: No specific CMS required. System should be user-friendly and compatible with athletics/game day operations.

Question: Would you be open to a Chip on Board control system, or are you set on wanting a rack mount control system?

Answer: No strict preference. Open to both options as long as the system is reliable and easy to maintain.

Question: Scan rate.

Answer: No specific requirement. Should meet industry standards for smooth video playback.

Question: Contrast ratio.

Answer: No minimum specified. Should meet or exceed typical indoor LED display standards.

Question: Greyscale capability.

Answer: No specific requirement. Standard industry capability expected.

Question: Please confirm the required brightness level (NITS) for the 3.9mm LED display.

Answer: Indoor application. Brightness should be appropriate for indoor visibility without glare (vendor to recommend).

Question: Which of the following content types are expected:

Answer: All of the following:

A. Static images B. Motion graphics C. Full-motion video D. Scoreboard or game-data integration E. Advertising or sponsorship content

Question: How far is the video wall from the pressbox or control table?

Answer: Final distance still being confirmed. Vendors should assume a typical indoor control room/press location and include flexibility.

Question: Are there any design drawings or blueprints available?

Answer: Preliminary layouts and field-level measurements are attached. Full shop drawings will be shared when finalized.

Question: Is there an existing structural frame that can be reused or repurposed for this installation?

Answer: Yes, PEMB. See attachments.

Question: Can we get details on the installation environment:

Answer:

A. Mounting location: Indoor practice facility (field-level video wall) B. Wall surface type: Gyp board C. Subsurface or structural support conditions: PEMB

Question: Please confirm that proposals should be submitted electronically through the eVP Answer: Confirmed! The Bid Submittal process is strictly through the eVP portal. The specifications and scope of our needs is listed in the RFP.

Question: Is there a scissor lift on-site that we can use?

Answer: We do not currently have a scissor lift on-site available for vendor use. Vendors should plan to provide their own equipment as needed.

Question: Is there a service entrance for access to the site area?

Answer: Yes, there is a service entrance that can be used for access to the site area. We can coordinate specific access points and logistics with the selected vendor as we get closer.

Question: The RFP requires a protective coating (GOB or equivalent) for the LED display.

Could you please confirm the type of installation environment for this project? Specifically, will the display be installed in an aquatic facility (high humidity / corrosive environment) or a standard indoor sports facility?

Answer: This display will be installed in a standard indoor athletic facility. It is not an aquatic environment and will not be exposed to elevated humidity or corrosive conditions beyond typical indoor use. However, baseballs and softballs are used within the facility, so the display will need to be protected from potential ball impact. We are open to protective coating options (GOB or equivalent) if they provide added durability and long-term performance benefits in that context.)

Question: Please confirm preferred data connection type (CAT6 or Fiber) and approximate distance from control room/IDF to display.

Answer: Fiber is preferred for reliability and performance. Final connection path will be coordinated with ITS.

Question: Should the vendor provide a complete control system, or integrate with an existing system? If existing, please provide details of the current CMS/platform.

Answer: The vendor should provide a complete, turnkey control system as part of the proposal. This should include all necessary hardware and software for content management and operation. System should be user-friendly and compatible with common athletics video and content workflows.

Question: Please provide exact installation location and mounting height/elevation of the display.

Answer: Photos Attached

Question: Please confirm any site access or installation restrictions (e.g., floor load limits, working hours, access limitations).

Answer: None unless stated by the contractor. No unusual floor load restrictions are anticipated, but equipment and lift access should be planned accordingly. Preferred work hours will be coordinated to minimize disruption to athletics activities.

Question: Please confirm if prevailing wage or union labor requirements apply.

Answer: No specific prevailing wage or union labor requirements are being mandated at this time.

Question: Is there a required spare parts percentage to be included in the proposal?

Answer: No fixed percentage is required

Question: Is a demo or mock-up required as part of the evaluation process?

Answer: A formal demo or mock-up is not required at this stage. However, vendors are encouraged to provide examples of similar installations, references, and supporting visuals to demonstrate quality and performance.

PHOTOS FOR REFERENCE ATTACHED

PEMB Structure Board will be affixed to.

Diagram 1

Diagram 2

Diagram 3