Indoor and Outdoor Video Surveillance Equipment/Installation

The West Virginia Department of Transportation's Procurement Division is requesting quotes on behalf of the Division of Motor Vehicles for indoor and outdoor video surveillance equipment and installation services under ARFQ 0802 DMV2700000002, with quotes due September 8, 2026 at 10:30 a.m. and technical questions due September 1, 2026 at 10:00 a.m. Vendors must be registered with West Virginia State Purchasing and compliant with the West Virginia Secretary of State, Tax Department, Workers' Compensation, and Unemployment Insurance requirements.

The scope is removal and replacement of obsolete security camera infrastructure at the DMV headquarters in Charleston and 26 regional offices statewide, plus ongoing maintenance, system updates, and emergency repair services. Indoor systems require 18TB recorders, POE switches approved by the West Virginia Office of Technology, analytics kits, fisheye cameras, 2.4MM 5MP mini dome cameras, remote client viewing software licenses, data cables, and installation labor. Outdoor systems require 6MP H6A bullet infrared cameras with 4.4–9.3mm lenses and installation labor. Estimated quantities include 30 recorders, 30 POE switches, 30 analytics kits, 50 fisheye cameras, 30 remote viewing licenses, 50 indoor dome cameras, 30 data cable packages, 100 license keys, and 50 outdoor cameras. Installation labor and system maintenance are quoted on an hourly basis.

The contract term is one year from award with renewal options limited to three successive one-year periods. Standard delivery is within 30 working days; emergency orders within 15 working days, F.O.B. destination with delivery costs included in bid pricing. Vendors must maintain sufficient inventory, designate a contract manager, provide quarterly and annual purchasing reports, and meet emergency response times of less than 24 hours. Required insurance includes Commercial General Liability of $1,000,000 per occurrence and Automobile Liability of $500,000 per occurrence. Bids are submitted via wvOASIS, mail, hand delivery, or fax to 304-558-0047. Contact Angela L. Chaney at (304) 558-0228 or angie.l.chaney@wv.gov.