Final_ARFQ_0802_DMV2700000002_1_WV_ARFQ_FORM.PDF
PDF 746 KB Posted
- Solicitation number
- ARFQ 0802 DMV2700000002 1
- Issued by
- Kanawha County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) Form issued by the West Virginia Department of Transportation, Procurement Division, for the Division of Motor Vehicles. The solicitation seeks an open-end contract for indoor and outdoor video surveillance equipment and installation services. The requested equipment and materials include 30 eighteen-terabyte recorders, 30 Power-over-Ethernet (POE) switches, 30 analytics kits, 50 fisheye cameras, 30 remote client viewing software licenses, 50 2.4mm 5MP mini dome indoor cameras, 30 data cable and installation material packages, and 100 camera license keys. Additionally, the solicitation requests pricing for 50 six-megapixel H6A bullet outdoor infrared cameras with 4.4-9.3mm lenses, with labor costs for both indoor and outdoor installation and system maintenance to be quoted on an hourly basis. Technical questions must be submitted in writing by 10:00 a.m. on September 1, 2026, and bids are due by 10:30 a.m. on September 8, 2026. Bids may be submitted via upload to OASIS, hand delivery, mail in hard copy, or facsimile to 304-558-0047.
Prospective vendors must provide unit prices and total prices for each line item, with all pricing subject to the terms and conditions of the solicitation. To be awarded the contract, vendors must be registered with West Virginia State Purchasing and compliant with the West Virginia Secretary of State, the state Tax Department, Worker's Compensation, and Unemployment Insurance requirements. All equipment and materials are to be delivered to the Division of Motor Vehicles at 5707 MacCorkle Avenue, S.E., Suite 200, Charleston, West Virginia. Inquiries regarding the solicitation should be directed to the Procurement Division at dotprocurementtechques@wv.gov, and the buying agent for this contract is Angela L. Chaney, reachable at (304) 558-0228 or angie.l.chaney@wv.gov.
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| ARFQ 0802 DMV2700000002.pdf |
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Date Printed: Aug 25, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Highways
Proc Folder: 2023248 Reason for Modification:
Doc Description: Indoor and Outdoor Video Surveillance Equipment/Installation
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2026-08-25 2026-09-08 10:30 ARFQ 0802 DMV2700000002 1
BID RECEIVING LOCATION
PROCUREMENT DIVISION
DIVISION OF HIGHWAYS
BLDG 6 RM 340A
1900 KANAWHA BLVD E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Angela L Chaney
(304) 558-0228 angie.l.chaney@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 25, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
THE WEST VIRGINIA DEPARTMENT OF TRANSPORTATION - PROCUREMENT DIVISION - SOLICITATION OF AN OPEN- END CONTRACT OF INDOOR AND OUTDOOR VIDEO SURVEILLANCE EQUIPMENT/INSTALLATION FOR DIVISION OF
MOTOR VEHICLES PER THE ATTACHED DOCUMENTS.
QUESTIONS REGARDING THE SOLICITATION MUST BE SUBMITTED IN WRITING TO
DOTPROCUREMENTTECHQUES@WV.GOV PRIOR TO THE QUESTION PERIOD DEADLINE CONTAINED IN THE
INSTRUCTIONS TO VENDORS SUBMITTING BIDS.
*********NOTICE*********
WE DO NOT ACCEPT EMAIL BIDS
MUST USE ONE THE FOLLOWING TO SUBMIT A BID:
* UPLOAD TO OASIS
* HAND DELIVERY
* MAIL IN HARD COPY
* FAX TO 304-558-0047
MAKE SURE YOU DOWNLOAD ALL INFORMATION - THE COMPLETE SOLICITATION - PRICING PAGES - SIGN THE PAGES
THAT NEED SIGNED
PLEASE NOTE THAT TO BE AWARDED THIS CONTRACT YOU WILL NEED TO BE A REGISTERED VENDOR WITH WV STATE PURCHASING, AND COMPLIANT WITH SEVERAL AGENCIES SUCH AS THE WVSOS, TAX DEPARTMENT, WORKER'S COMPENSATION, AND UNEMPLOYMENT INSURANCE.
INVOICE TO SHIP TO
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 18TB Recorder, or equivalent 30.00000 EA
Comm Code Manufacturer Specification Model # 46171610
Extended Description:
18TB Recorder
Date Printed: Aug 25, 2026 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 WVOT Approved POE Switch 30.00000 EA
Comm Code Manufacturer Specification Model # 46171610
Extended Description:
WVOT Approved POE Switch
INVOICE TO SHIP TO
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Analytics Kit, or equivalent 30.00000 EA
Comm Code Manufacturer Specification Model # 46171610
Analytics Kit, or equivalent
Date Printed: Aug 25, 2026 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Fisheye Camera, or equivalent 50.00000 EA
Comm Code Manufacturer Specification Model # 46171610
Extended Description:
Fisheye Camera, or equivalent
INVOICE TO SHIP TO
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Remote Client Viewing Software, or equivalent 30.00000 EA
Comm Code Manufacturer Specification Model # 46171610
Remote Client Viewing Software, or equivalent
Date Printed: Aug 25, 2026 Page:5 FORM ID: WV-PRC-ARFQ-002 2020/05
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 2.4MM 5MP Mini Dome Indoor Camera, or equivalent
50.00000 EA
Comm Code Manufacturer Specification Model # 46171610
Extended Description:
2.4MM 5MP Mini Dome Indoor Camera, or equivalent
INVOICE TO SHIP TO
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 Data Cable and Installation Materials 30.00000 EA
Comm Code Manufacturer Specification Model # 46171610
Data Cable and Installation Materials
Date Printed: Aug 25, 2026 Page:6 FORM ID: WV-PRC-ARFQ-002 2020/05
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 License Keys for Cameras, or equivalent 100.00000 EA
Comm Code Manufacturer Specification Model # 46171610
Extended Description:
License Keys for Cameras, or equivalent
INVOICE TO SHIP TO
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 9 Installation/Labor - Indoor 0.00000 HOUR
Comm Code Manufacturer Specification Model # 72151700
Installation/Labor - Indoor
Date Printed: Aug 25, 2026 Page:7 FORM ID: WV-PRC-ARFQ-002 2020/05
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 10 System Maintenance 0.00000 HOUR
Comm Code Manufacturer Specification Model # 46171610
Extended Description:
System Maintenance
INVOICE TO SHIP TO
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 11 6MP H6A Bullet Outdoor IR Camera with
4.4-9.3mm lens, or equ
50.00000 EA
Comm Code Manufacturer Specification Model # 46171610
6MP H6A Bullet Outdoor IR Camera with 4.4-9.3mm lens, or equivalent
Date Printed: Aug 25, 2026 Page:8 FORM ID: WV-PRC-ARFQ-002 2020/05
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 12 Installation/Labor - Outdoor 0.00000 HOUR
Comm Code Manufacturer Specification Model # 72151700
Extended Description:
Installation/Labor - Outdoor
SCHEDULE OF EVENTS
Line Event Event Date
1 TECHNICAL QUESTIONS DUE BY 10 AM 2026-09-01
Document Phase Document Description Page
DMV2700000002 Final Indoor and Outdoor Video Surveillance Equipment/Installation
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