Inclement Weather Protective Ensembles

The California Department of General Services Procurement Division is issuing an Invitation For Bid (IFB) for Inclement Weather Protective Ensembles (IWPE) primarily for CAL FIRE, with availability extended to other state departments and local governmental agencies. The procurement seeks to establish a multi-year statewide contract for two product groups: IWPE Jackets and IWPE Pants, with specific technical requirements including high-visibility safety apparel meeting multiple industry standards such as OEKO-TEX Standard 100, EN 343:2019, and ANSI/ISEA 107. The technical specifications mandate jackets in fluorescent yellow/lime and black with retroreflective trim, and pants in black with similar reflective features, both requiring arc-rated, waterproof, and moisture-breathable fabric. Bidders must provide products in multiple sizes and lengths, accommodating male and female personnel from Small to XXXXL with short, regular, and tall options. The solicitation requires comprehensive documentation including technical questionnaires, pricing workbooks, and compliance certifications. Key dates include a bidders' conference on October 24, 2025, at 11:00 AM PT via Microsoft Teams, with bid responses due by November 5, 2025, at 2:00 PM PT.

The contract includes several set-aside and preference provisions to support diverse businesses, specifically offering a 5 percent small business preference and opportunities for Disabled Veteran Business Enterprise (DVBE) participation. The solicitation allows for Target Area Contract Preference Act (TACPA) preferences and non-small business subcontractor considerations. Two manufacturers are currently pre-approved on the Approved Manufacturers and SKUs List: Lac-Mac and National Safety Apparel (NSA), with specific base SKUs identified for jackets and pants. Local governmental agencies will be required to remit a 1.25 percent incentive fee on transactions. The estimated three-year contract value is $3,000,000.00, with a contract term of two years and three optional one-year extensions. Award will be made by group to the lowest-cost, responsive, and responsible bidder, with mandatory monthly reporting requirements and potential random sample compliance reviews. Bidders must provide comprehensive documentation including Secretary of State registration, seller permits, and various certification forms addressing civil rights, contracting restrictions, and federal debarment status.