Attachment_3_-_Narrative_Response.xlsx
XLSX spreadsheet 28 KB Posted
- Attached to
- Inclement Weather Protective Ensembles
- Solicitation number
- 0000035796
- Issued by
- California
About this file
This is an Administrative Evaluation Worksheet for a California Department of General Services Procurement Division Invitation for Bid (IFB) Event ID 0000035796 for Inclement Weather Protective Ensembles, dated October 21, 2025. The worksheet serves as a standardized checklist for evaluating bidder compliance with administrative and technical requirements. Bidders must submit multiple required documents with their bid responses, including an Agreement Cover Letter, Technical Questionnaire (Attachment 2A), Pricing Workbook (Attachment 1), Narrative Response (Attachment 3), Distribution Plan, Secretary of State Registration documentation, Seller Permit Number, Bidder Declaration Form, and various certification forms addressing California Civil Rights Laws, the Iran Contracting Act, the Darfur Contracting Act, and Federal Debarment requirements. Additional documentation required within five days of state notification includes technical literature and a PCRC Certification Workbook. Certain documents must be submitted only if applicable to the bidder's circumstances, such as Disabled Veteran Business Enterprise declarations, Small Business Preference forms, and Target Area Contract Preference Act requests.
The evaluation worksheet establishes compliance verification across multiple regulatory and statutory requirements, including checks against California's top-500 past-due tax balances lists, Secretary of State records, SB/DVBE program violation databases, and recycled content compliance lists. Bidders must respond to fourteen specific questions addressing Iran Contracting Act certifications, small business status claims, DVBE incentive eligibility, TACPA preferences, business registration numbers, distribution plans, GenAI utilization disclosure, international business activity, CAL-Card acceptance, and prompt payment discount offerings. The worksheet indicates evaluation categories for both administrative compliance and technical requirements, with notations distinguishing between mandatory (M) and non-mandatory (NM) submissions, and identifies that technical requirements focus on whether proposed products meet solicitation specifications per the Technical Questionnaire.
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Other files
| File | Type | Posted |
|---|---|---|
| IFB_Event_ID_0000035796.docx | DOCX document | |
| APP_Cover_Page.docx | DOCX document | |
| Attachment_1_-_Pricing_Workbook.xlsx | XLSX spreadsheet | |
| Attachment_2_-_Specification_4210-TS-0258645.pdf | ||
| Attachment_4_-_CAL_FIRE_AML.pdf | ||
| Attachment_5_-_OEM_SKU_List.xlsx | XLSX spreadsheet |
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Text version
Bidder Name
| Event ID XXXXXXXX | Administrative Evaluation Worksheet |
| Administrative Evaluation |
Bidder: Evaluator: Buyer Name
| IFB Response to Administrative Requirements | |||||
| IFB Section | Description of Requirement | Type | Included (Y/N) | Compliant (Y/N) | Notes |
| Required with Bid Submittal | |||||
| Agreement Cover Letter | M | ||||
| Attachment 2A - Technical Questionnaire | M | ||||
| Attachment 1 – Pricing Workbook | M | ||||
| Attachment 3 - Narrative Response | M | ||||
| Distribution Plan (on Attachment 3 - Narrative Response) | M | ||||
| Secretary of State (SOS) Registration (on Attachment 3 - Narrative Response) | |||||
| Seller Permit Number (on Attachment 3 - Narrative Response) https://onlineservices.cdtfa.ca.gov/ | M | ||||
| Bidder Declaration Form | M | ||||
| California Civil Rights Laws Certification | M | ||||
| Iran Contracting Act | M | ||||
| Required within 5 days after notification from the State | |||||
| Technical Literature | M | ||||
| PCRC Certification Workbook | M | ||||
| Copy of Seller’s Permit | M | ||||
| Customer Reference Form | M | ||||
| Authorized Reseller Letter (OEM letterhead, current, signed) | M | ||||
| Darfur Contracting Act | M | ||||
| Federal Debarment Certification | M | ||||
| GenAI Disclosure Notification | M | ||||
| Payee Data Record (STD 204) (Check if Supplier is in FI$Cal. If not, follow Create Supplier process) | M | ||||
| Required with the bid response only if the Bidder and/or subcontractor is a certified SB/DVBE and/or Bidder is claiming a preference or incentive | |||||
| Disabled Veteran Business Enterprise Declaration Form DGS PD 843 | M | ||||
| Target Area Contract Preference Act (TACPA), request form (Std. 830) | M | ||||
| Manufacturer’s Summary, form (DGS PD 525) for goods only | M | ||||
| Bidder’s Summary, form (DGS PD 526) for goods and services | M | ||||
| Preferences/Incentives | |||||
| DVBE Incentive | NM | ||||
| Small Business Preference | NM | ||||
| Compliance Checklist | |||||
| https://www.ftb.ca.gov/about-ftb/newsroom/top-500-past-due-balances/corporate-income-tax-list.html | M | ||||
| http://www.cdtfa.ca.gov/taxes-and-fees/top500.htm | M | ||||
| http://www.treasurer.ca.gov/financial/expatriate/corporations.asp | M | ||||
| https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/SB-DVBE-Program-Violations-and-Sanctions?search=suspended | M | ||||
| Search | California Secretary of State | M | ||||
| https://calrecycle.ca.gov/buyrecycled/trashbags/compliancelists/ | M | ||||
| Responses to Technical Requirements | |||||
| IFB Section | Description of Requirement | Type | Included (Y/N) | Compliant (Y/N) | Notes |
| Technical Requirements | |||||
| Do proposed products meet solicitation requirements? Attachment 2A - Technical Questionnaire | M | ||||
| Comments |
&"Arial,Bold"&11Appendix D&"Arial,Regular" http://www.cdtfa.ca.gov/taxes-and-fees/top500.htmhttp://www.treasurer.ca.gov/financial/expatriate/corporations.asphttps://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/SB-DVBE-Program-Violations-and-Sanctions?search=suspendedhttps://calrecycle.ca.gov/buyrecycled/trashbags/compliancelists/https://www.ftb.ca.gov/about-ftb/newsroom/top-500-past-due-balances/corporate-income-tax-list.htmlhttps://bizfileonline.sos.ca.gov/search/business Narrative Response
| Department of General Services - Procurement Division | ||||
| Event ID 0000035796, Inclement Weather Protective Ensembles | ||||
| Attachment 3 - Narrative Response, 10/21/2025 | ||||
| Bidder: | ||||
| Question # | Description of Requirement | IFB Section | Bidder's Response | |
| Response required with bid submittal | ||||
| 1 | In accordance with the Iran Contracting Act, does Bidder certify it is not on the current list of persons engaged in investment activities in Iran created by DGS? | |||
| Yes or No response only | 40 | |||
| 2 | In accordance with the Iran Contracting Act, does Bidder certify it is not a financial institution extending $20 million or more in credit to another person/vendor, for 45 days or more, if that other person/vendor will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of person engaged in investment activitites in Iran created by DGS? |
Yes or No response only 3 Has Bidder obtained an exemption from the certification requirement under the Iran Contracting Act?
Yes or No response only If yes, submit documentation demonstrating the exemption approval with the bid response.
| 4 | Is the Bidder a California certified small business or small business/Nonprofit Veteran Services Agencies (SB/NVSA) claiming the small business preference? | ||
| Yes or No response only | 35 | ||
| 5 | Is the Bidder a non-small business claiming at least 25 percent small business subcontractor preference? | ||
| Yes or No response only | 35 | ||
| 6 | Is the Bidder claiming the Disabled Veteran Business Enterprise (DVBE) incentive? | ||
| Yes or No response only | 35 | ||
| 7 | Is the Bidder claiming a TACPA preference? | ||
| Yes or No response only | 35 | ||
| Response may be provided with bid submittal or within five (5) working days after notification from the State | |||
| 8 | Provide Bidder’s Secretary of State business number. | 31 | |
| 9 | Provide the California Department of Tax and Fee Administration Retailer’s Seller Permit number. | 31 | |
| 10 | Describe Bidder’s Distribution Plan | 37 | |
| 11 | Does Bidder intend to provide GenAI as a deliverable to the State or utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. | ||
| Yes or No response only | 43 | ||
| 12 | Has the Bidder conducted business outside of the United States in the last 3 years? If yes, complete the Darfur Contracting Act form per the IFB. |
Yes or No response only
| 38 | ||
| 13 | Will the Bidder allow the use of CAL-Card in a resulting contract? Yes or No response only | 63 |
| 14 | Will the Bidder provide a prompt payment discount? Yes/No response. If Yes, provide prompt payment discount percentage and proposed payment period. | 29 |
| End of Sheet |
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