INCINERATOR

This is an Agency Request for Quote (ARFQ) issued by the West Virginia Department of Agriculture, Purchasing Division, for a one-time equipment purchase of one agricultural incinerator unit for carcass disposal to be delivered to the Department's Moorefield Field Office located at 60B Industrial Park Road, Moorefield, West Virginia 26836. The solicitation, numbered ARFQ 1400 AGR2400000022, seeks quotations for a U.S. Global Resources HD 500 SC Incinerator or an equal alternative that meets specific technical requirements, including a secondary chamber, natural gas compatibility, a minimum 750-pound capacity, the ability to burn a minimum of 500 pounds in 3 to 4 hours, and at least 2 burners with minimum BTU ratings of 300,000 in the primary chamber and 50,000 in the secondary chamber. The incinerator must include a minimum 4-foot stack height and be accompanied by detailed engineering diagrams, parts descriptions, and complete technical specifications. Delivery and installation, including placement on an existing concrete pad, must occur within 30 working days of purchase order issuance, with all pricing to include installation and freight costs delivered F.O.B. to the designated location. Vendors must submit quotations including unit pricing and total pricing for both the incinerator equipment (commodity code 47101529) and freight services (commodity code 78121603) to buyer Laryssa D. Hoskins at the West Virginia Department of Agriculture by the closing date of February 23, 2024, at 11:30 a.m. The original solicitation was issued on January 24, 2024, with an initial closing date of February 20, 2024, which was extended via Addendum No. 1 to accommodate a scheduled Vendor Self-Service system outage. Prospective bidders should direct inquiries to Laryssa D. Hoskins at 304-558-2221 or lhoskins@wvda.us. Award will be based on the lowest overall total cost meeting all required specifications, and vendors must accept payment by electronic funds transfer or purchase card in accordance with West Virginia state payment procedures, with payment made in arrears upon receipt of proper invoice and goods.

No set-asides, disadvantaged enterprise restrictions, or incumbent vendor preferences are identified in the solicitation documents. The contract is contingent upon legislative appropriation or alternative funding availability, though no specific budget amount or award value is disclosed in the available documentation. Vendors are required to provide their Federal Employer Identification Number (FEIN) and an authorized signature as part of the quotation submission. The State reserves the right to cancel the contract immediately if materials or workmanship do not conform to specifications or upon 30 days written notice. Vendor default provisions include failure to provide contract items as specified, failure to comply with applicable laws and regulations, and failure to remedy deficient performance upon request. All submissions are considered public documents subject to disclosure under West Virginia's competitive bidding and Freedom of Information laws.