Incident Management Response Services & Asset Management

The Michigan Department of Licensing and Regulatory Affairs (LARA), Bureau of Financial Services (BFS) issued Request for Quote (RFQ) No. 20000000282 for Incident Management Response Services and Asset Management, with a contract period from July 1, 2020 through September 30, 2020. This three-month procurement seeks vendor services to develop and implement comprehensive tracking systems for fire safety assets, including specific equipment such as Gentex photoelectric smoke alarms with battery backup, Nest Protect battery smoke and carbon monoxide detectors, and Kidde sealed lithium battery-powered smoke and carbon monoxide alarms. The incident management response component requires vendors to track and manage detailed information pertaining to civilian and firefighter injuries, deaths, and property losses resulting from fires, with citizen addresses integrated into the broader inventory tracking system. Contractor work hours shall not exceed eight hours per day and forty hours per week, with standard working hours from 8:00 am to 5:00 pm unless otherwise agreed upon in writing, and no overtime is permitted. Vendors must submit proposals with a budget worksheet itemizing costs for personnel salary, personnel benefits, supplies/materials/equipment, subcontractual services, direct costs (internet, office space, and similar expenses), and other expenditures. The RFQ was posted on June 26, 2020 with a due date of July 1, 2020; however, specific information regarding bidders' conferences, site visits, or question submission deadlines is not provided in the available documentation.

The RFQ documentation does not identify any set-asides for disadvantaged enterprises, small businesses, or other restricted categories of organizations, nor does it specify incumbent vendors or current contractors performing these services. There is no reference to existing infrastructure or technology systems that would require vendor integration or compatibility. The documentation similarly provides no predetermined budget ceiling, specific award value, or budget range for this procurement, requiring vendors to develop and propose their own cost estimates based on their proposed methodology for asset tracking and incident management response services. Interested vendors should anticipate that award decisions will be based on the completeness and appropriateness of their proposed solutions, cost proposals, and adherence to the specified contract terms and conditions outlined in the RFQ.