Incarcerated Person Communications
Closed State & local contract opportunity
- Solicitation number
- RFP-2025-0047
- State
- California
- Responses due
Opportunity facts
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- Point of contact
-
- Leah Moroles lmoroles@co.tuolumne.ca.us (209) 533-5528
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
The Tuolumne County Sheriff's Office is soliciting proposals for a comprehensive inmate communications system for the J.H. "Jack" Dambacher Detention Center, a 230-bed facility with eight housing units. The procurement seeks a vendor to provide local and out-of-area telephone services, on and off-site video visiting, information services, and correctional tablets. The desired solution must include approximately 28 phones, 30 kiosks, and tablets with on-premise recording and monitoring capabilities. Key requirements include collect-only call functionality, multilingual support, and compatibility with existing infrastructure. The evaluation will be conducted using a 100-point scoring system that assesses proposal completeness, vendor qualifications, service delivery methodology, experience, and cost. Critical dates include a pre-proposal meeting on May 15, 2025, with electronic proposal submissions due by 3:00 pm on May 29, 2025. The proposed contract term is three years, with potential for two additional one-year extensions, and a tentative contract execution date of July 21, 2025.
The procurement includes specific employment restrictions for potential bidders, particularly for CalPERS retirees and current county employees. Current county employees are prohibited from contracting with the county and must separate from employment prior to contract award. The county aims to balance maintaining an acceptable income level for the Inmate Welfare Fund while providing affordable communication rates for inmates and their families. While no specific set-aside designations are mentioned, vendors must comply with federal, state, and local regulations. The contract will require comprehensive insurance coverage, including commercial general liability, automobile liability, and workers' compensation. Funding is subject to annual budget appropriations by the Tuolumne County Board of Supervisors, with provisions allowing contract modification or cancellation based on budget considerations. Although specific budget ranges are not explicitly stated, the county reserves the right to adjust the contract based on financial constraints and service requirements.
Opportunity text
The Tuolumne County Sheriff's Office, County Jail is seeking proposals from qualified vendors to provide both local and out-of-area telephone service, on and off site video visiting, and information services and correctional tablets to inmates of the Tuolumne County Jail. The County is interested in a system that provides currently manufactured and technically supported brands and components. The Sheriff's Office will require on premise recording and monitoring capability of all inmate telephones and on closed circuit inmate video visitation telephones.
California law and federal law provide specific employment restrictions for retirees and/or current County employees that desire to contract with the County.
For CalPERS retirees: if the work you will perform as a contractor is the same or similar to work you performed as an active employee or is work that is performed by active employees, it is most likely subject to the PERS retired annuitant restrictions, meaning the employment is disallowed and the County will not be able to enter into a contract with you.
For current County employees: California and federal law prohibit a current employee from contracting with its employer while being an active employee. If an employee is interested in becoming an independent contractor, the employee must consider separation from employment with the County, however should the employee retire, he/she may be subject to the CalPERS retired annuitant laws. Should a current County employee respond to a RFP while in active employment status, the employee must separate from employment prior to award of the contract.
No County time is allowed to be used to prepare for or work on a response to a County RFP
Files
| File | Type | Posted |
|---|---|---|
| Incarcerated_Person_Communications_(Addendum_#3_Revision).pdf | ||
| Incarcerated_Person_Communications_(Addendum_#3_Revision).pdf | ||
| Sample_Agreement.docx | DOCX document | |
| Sample_Agreement.docx | DOCX document |
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