In-Person Translation

Larimer County Department of Human Services is seeking one or more qualified vendors to provide in-person interpretation services through Request for Quotation (RFQ) #25-02. The procurement is specifically targeting vendors with extensive experience in providing interpretation services, particularly for Spanish-speaking clients across various departments including Children, Youth, and Families and Aging and Adult Services. Vendors must demonstrate a minimum of 5 years of experience in interpretation, with expertise in child welfare, adult protection, and benefit eligibility sectors. The contract will span one year from execution, with potential for up to three additional one-year extensions based on performance. Evaluation criteria will assess agency experience, collaboration and diversity capabilities, policies and procedures, and pricing, with a total possible score of 100 points. Key procurement dates include a question submission deadline of April 30, 2025, and a proposal due date of May 14, 2025. Vendors are expected to provide 365-day, seven-day-per-week interpretation services with a preferred two-hour emergency response time and a goal of maintaining consistent interpreters for ongoing case management.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The procurement is funded with federal funds, which requires contractors to comply with applicable federal regulations and maintain comprehensive insurance coverage, including workers' compensation, general liability, and automobile liability insurance. Vendors must be prepared to submit a Certificate of Insurance within ten business days of award. While specific budget ranges are not detailed, the cost proposal template includes provisions for hourly rates, emergency rates, weekend/holiday rates, and considerations for travel, cancellation, and no-show policies. The RFQ indicates a preference for vendors capable of providing interpretation across diverse environments, including schools, healthcare, social work, community outreach, and legal settings. Successful vendors will need to demonstrate robust organizational capabilities, including detailed language specialization, response time protocols, emergency procedures, and strict confidentiality measures.