Implementation of Point-of-Care Electroencephalogram (EEG) System and Services

San Mateo Medical Center (SMMC), a public hospital and clinic system in San Mateo County, California, is seeking proposals for the Implementation of Point-of-Care Electroencephalogram (EEG) System and Services. The procurement aims to acquire a portable point-of-care EEG solution that enhances rapid diagnosis and monitoring of neurological conditions, with specific requirements including easy-to-wear devices, real-time data readings, data storage capabilities, and potential integration with the EPIC electronic health record system. The Request for Proposals (RFP) was released on July 25, 2025, with proposals due by August 29, 2025, at 1:00 pm, and a proposed contract term of 3-5 years. Proposers will be evaluated by a selection committee using a points-based scoring method across four key criteria: Project Approach (30 points), Firm Qualifications (25 points), Team Qualifications (20 points), and Price (25 points). Minimum qualifications include having provided similar services for the past five years, offering an FDA-cleared system, providing training, being legally authorized to do business in California, and being registered with the System for Award Management (SAM).

The procurement includes a preferential points system for local businesses and non-profits, with potential additional preference for small or micro businesses. Contractors must comply with various county requirements, including HIPAA Business Associate regulations, Intellectual Property Rights provisions, Living Wage Ordinance, Section 504 Compliance, and Vendor/Contractor Access Policy. The contract will require strict adherence to data protection, non-discrimination policies, and comprehensive insurance coverage. While a specific budget range is not explicitly stated, the procurement uses a standard service agreement template for contracts over $200,000, suggesting a substantial potential award value. Contractors will need to navigate complex compliance requirements, including fingerprinting certification for employees who may have contact with children, maintaining corporate compliance standards, and ensuring robust protection of protected health information.