Implementation and Evaluation of the Key Indicator Differential Monitoring System

The State of Florida Department of Children and Families, Office of Licensing, Child Care, is soliciting a vendor to implement and evaluate a statewide Key Indicator Differential Monitoring System for the Child Care Program through a Request for Proposal (RFP) procurement method. This competitive solicitation seeks a single respondent to design and execute a comprehensive implementation and evaluation initiative that will enable the Department to conduct abbreviated inspections at child care facilities and large family child care homes using key indicators, thereby improving resource allocation, identifying providers requiring technical assistance, and increasing monitoring frequency for low-compliance facilities while offering abbreviated inspections to high-compliance providers. Primary deliverables include a detailed project plan (due within two weeks of contract commencement), quarterly performance measures compliance reports, annual validation studies and implementation reports, revised inspection checklists and instruction manuals, policy and procedure documents, and a final project summary report. The selected vendor must demonstrate documented experience implementing and evaluating a Key Indicator Differential Monitoring System within the past three years and must provide detailed staffing plans, Project Manager qualifications, and information regarding three similar projects completed within the past five years. Evaluation will employ a combined programmatic and financial scoring methodology allocating 100 points across Executive Overview (5 points), Core Team Qualifications (15 points), Service Capability (25 points), Project Approach (50 points), and Prior Similar Projects (5 points), with an additional maximum 30-point financial score based on lowest-cost formula. Critical procurement dates include written questions due May 11, 2026, vendor responses due June 11, 2026 at 1:00 PM, public opening on June 12, 2026, anticipated contract award on July 15, 2026, and proposal submission deadline of July 29, 2026, with contract services commencing October 1, 2026.

The procurement documents do not specify set-aside designations or restrictions limiting responses to particular enterprise categories or disadvantaged business classifications. No incumbent vendors or current contractors are identified in the available solicitation materials, nor are specific existing technology systems or infrastructure requiring integration detailed in the documents provided. The contract will operate on a fixed-price, unit-cost basis structured across six state fiscal years from October 1, 2026, through September 30, 2032, with quarterly service units forming the compensation structure. The anticipated contract amount is not to exceed $100,000 per State Fiscal Year, with quarterly pricing to be established during the procurement process and detailed in the executed agreement; total contract value across the six-year period could potentially reach $600,000. The Department will compensate the selected vendor only upon written acceptance of services subject to satisfactory performance and funds availability, with payment due within 40 days of invoice receipt, and potential financial penalties of five percent of the quarterly invoice amount applying if performance measures are not accepted for reimbursement. The contract may be renewed in accordance with Florida Statutes 287.057(14) or 287.058(1)(g), with renewal terms to be determined during the procurement process.