DCF RFP 2526 031 ADD NO 1. v4.pdf
PDF 201 KB Posted
- Solicitation number
- RFP-15740
- Issued by
- Leon County, Florida
About this file
This addendum to the Florida Department of Children and Families' Request for Proposal (RFP) 2526 031 provides clarifications and responses to written inquiries regarding the implementation and evaluation of a statewide Key Indicator Differential Monitoring System for the Child Care Program. The solicitation seeks a single vendor to design and execute a comprehensive implementation and evaluation initiative enabling the Department to conduct abbreviated inspections at child care facilities and large family child care homes using key indicators. Written questions were due May 11, 2026, with vendor responses due June 11, 2026 at 1:00 PM, public opening scheduled for June 12, 2026, and anticipated contract award on July 15, 2026. Primary deliverables include a detailed project plan due within two weeks of contract commencement, quarterly performance measures compliance reports, annual validation studies and implementation reports, revised inspection checklists and instruction manuals, policy and procedure documents, and a final project summary report. The contract will operate on a fixed-price, unit-cost basis structured across six state fiscal years from October 1, 2026 through September 30, 2032, with no in-person meetings, site visits, or statewide travel required under the contract terms.
Key response clarifications indicate that the awarded vendor will have access to historical evaluation reports and existing key indicator models, with approximately four years of historical inspection and compliance data available. The Department will provide inspection details including date, time, type, provider information, details of standards monitored, and noncompliant standards information. The Department anticipates data visualization and dashboard reporting tools as part of ongoing deliverables and will provide transition support and knowledge transfer from the incumbent vendor prior to contract commencement. The selected vendor must demonstrate documented experience implementing and evaluating a Key Indicator Differential Monitoring System within the past three years and provide detailed staffing plans and Project Manager qualifications. The anticipated contract amount does not exceed $100,000 per State Fiscal Year, with total contract value potentially reaching $600,000 across the six-year period. The Department will compensate the vendor only upon written acceptance of services subject to satisfactory performance and funds availability, with payment due within 40 days of invoice receipt, and potential financial penalties of five percent of the quarterly invoice amount applying if performance measures are not accepted.
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Other files
| File | Type | Posted |
|---|---|---|
| ADD NO 2 -DCF RFP 2526 031.pdf | ||
| Standard Contract Part 1.pdf | ||
| Standard Contract Part 2 v6.pdf | ||
| ADD NO 4 -DCF RFP 2526 031.pdf | ||
| ADD NO 3 -DCF RFP 2526 031.pdf | ||
| DCF RFP 2526 031 v7.pdf |
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Text version
Addendum No. 01 with Written Inquiry Responses
DCF RFP 2526 031
Implementation and Evaluation of the Key Indicator Differential Monitoring System
PMT-08 1 Rev. January 30, 2024
Solicitation Number: DCF RFP 2526 031 Solicitation Title: Implementation and Evaluation of the Key Indicator Differential
Monitoring System Response(s) Due Date: June 11, 2026 Addendum Number: 01 Addendum Date: May 18, 2026
FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3),
FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED
BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER
OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA STATUTES.
DCF RFP 2526 031 is hereby amended as follows, all other terms and conditions of the solicitation remain in effect. All additions are highlighted in yellow, and words stricken are deletions:
Change No. 1
Section 2.10 Supporting Documentation:
This table lists the supporting documentation, and the associated link to download the supporting documentation.
Subject Description Link
Child Care Website
Information on the Office of Child Care, including links to Child Care Providers, Child Care Inspections, and more.
https://www.myflfamilies.com/services/child-family/child-care-resources https://www.myflfamilies.com/services/child-family/child-care
Child Care Laws and Requirements
Laws and requirements that govern the operation of child care facilities and homes within the State of Florida.
https://www.myflfamilies.com/services/child-family/child-care/child-care-laws-and-requirements/ https://www.myflfamilies.com/services/child-family/child-care/child-care-laws-and-requirements https://www.myflfamilies.com/services/child-family/child-care-resources https://www.myflfamilies.com/services/child-family/child-care-resources https://www.myflfamilies.com/services/child-family/child-care https://www.myflfamilies.com/services/child-family/child-care https://www.myflfamilies.com/services/child-family/child-care/child-care-laws-and-requirements/ https://www.myflfamilies.com/services/child-family/child-care/child-care-laws-and-requirements/
PMT-08 2 Rev. January 30, 2024
Response to Written Inquiries:
Question # Vendor Name Solicitation
Section Question Department Response
1 Prestige Enterprise
Will the awarded vendor have access to historical evaluation reports and existing key indicator models currently utilized by the Department?
Yes.
2 Prestige Enterprise
What inspection and compliance data sources will be made available to the awarded vendor for implementation and evaluation activities?
Inspection details such as date, time and type; provider information, details of standards monitored during inspection, and noncompliant standards details.
3 Prestige Enterprise
Approximately how many years of historical inspection and compliance data are currently available?
Approximately 4 years.
4 Prestige Enterprise
Are there any known data quality or consistency challenges the Department is currently addressing related to the Key Indicator Differential Monitoring System?
The Department is working to strengthen data accuracy within the Key Indicator Differential Monitoring System.
The Department is actively updating system functions and addressing data quality at a program-level.
5 Prestige Enterprise
What level of operational support, technical assistance, and staff training is expected from the awarded vendor during implementation and ongoing contract activities?
The Provider will be expected to provide ongoing operational support throughout the contract period to ensure staff remain fully proficient in all required inspection procedures. As part of these responsibilities, the Provider will be required to deliver annual training on abbreviated inspections, ensuring all personnel stay current with updated standards, processes, and system functionality.
6 Prestige Enterprise
Does the Department anticipate requiring dashboard or data visualization reporting tools as part of ongoing reporting deliverables?
Yes, data visualizations are ideal.
7 Prestige Enterprise
Will transition support or knowledge transfer be provided by the incumbent vendor prior to the start of the new contract?
Yes.
PMT-08 3 Rev. January 30, 2024
Question # Vendor Name Solicitation
Section Question Department Response
8 Prestige Enterprise
Does the Department anticipate any required in-person meetings, site visits, or statewide travel under this contract?
No.
9 Outlier Technologies, Inc. General
Are the data from the five (5) local licensing agencies included in the Key Indicators analysis/reports?
No.
10 Outlier Technologies, Inc. General
If yes, does the Key Indicators analysis/report account for local ordinances that exceed Florida DCF standard?
N/A
11 Outlier Technologies, Inc. General
If no, is a Key Indicators analysis/report produced for each of the five (5) local licensing agencies?
No.
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