IHDA Human Resources Information System (HRIS) RFP

The Illinois Housing Development Authority (IHDA) is issuing a Request for Proposal (RFP) for a comprehensive Human Resources Information System (HRIS) to support its 350+ employees. The procurement seeks a robust HRIS solution with integrated functionality including human capital management, time and attendance tracking, payroll administration, benefits management, performance management, recruitment, onboarding, reporting, and a learning management system. The evaluation methodology is comprehensive, with a total of 2,060 possible points distributed across technical requirements (1,330 points), commitment to diversity (286 points), and pricing (344 points). Potential vendors must meet mandatory requirements and demonstrate substantive capabilities through detailed documentation. Key procurement dates include a pre-submission conference on October 10th, 2025, vendor questions due by October 14th, 2025, and proposals due by November 17th, 2025. IHDA plans to invite the top three scoring vendors for finalist presentations, with a final selection review by the IHDA Board of Directors scheduled for January 23rd, 2026. The anticipated contract start date is April 1st, 2026, with an initial contract term of ten years.

The procurement strongly emphasizes commitment to diversity, with specific evaluation criteria outlined in the State of Illinois Commitment to Diversity (C2D) Vendor Guidance. Vendors will be evaluated across five diversity categories: BEP Goal Compliance, Subcontracting with Women, Minorities, and Persons with Disabilities (WMDB) businesses, DEI Spend, DEI Time investments, DEI Policies, and Diversity in Staffing. The procurement is conducted through the Illinois BidBuy electronic procurement system and requires vendors to have an active State of Illinois Vendor Registration Number. While no specific budget range is explicitly stated, the comprehensive nature of the HRIS solution suggests a significant investment, particularly given the system will replace the current HRIS that has been in place since 2014. Strict requirements for data security, confidentiality, and technical capabilities include multi-factor authentication, role-based access control, and comprehensive reporting capabilities. Vendors must submit detailed documentation verifying their diversity practices and compliance with state procurement regulations.