IFQ - AFD unit 26P591 battery charger installation

The City of Austin's Austin Fire Department has issued an Invitation for Quotation (IFQ 7800 JV1000) for battery charger installation services on AFD Unit 26P591, a Chevrolet Silverado 3500 Crewcab 4x4 Service Body. This procurement solicits comprehensive repair and installation services including labor for battery charger installation with charging indicator and shoreline plug, round-trip pickup and delivery of units, and parts such as a Chief Series Charger 6012, Status Center D/G OLED Chief Yellow unit, and miscellaneous parts and shop supplies. Qualified contractors must demonstrate a minimum of three consecutive years of experience providing parts and repair services to municipalities within the last five years, operate a full-time manufacturer-authorized warranty repair facility, maintain at least two qualified service technicians, and provide secure vehicle storage. The contract requires all repair services to be performed at the contractor's premises with pickup and return within one working day of notification, and contractors must provide a twelve-month labor warranty on all repair services and a twelve-month warranty on parts or the manufacturer's standard period, whichever is longer. New OEM parts are required unless unavailable, in which case remanufactured or rebuilt parts may be used with written City approval. Quotes must be submitted via email to John Villanueva at john.villanueva@AustinTexas.gov by June 1, 2026, on an FOB Destination basis with all freight charges included, with the City exempt from Federal Excise and State Sales Tax. Award will be made to the lowest offer meeting minimum qualifications, with payment provided within thirty days of receipt of properly documented invoices upon delivery of conforming services to the City's satisfaction.

The solicitation does not indicate specific set-aside designations for disadvantaged enterprises, though all contractors must comply with the City of Austin's non-discrimination and non-retaliation certifications per Austin City Code Chapter 5-4, wage theft certifications and mandatory training per City Code Chapter 4-22, and verification of non-debarment status. Contractors are required to carry appropriate insurance coverage including Workers' Compensation, Commercial General Liability of $500,000 per occurrence, and Business Automobile Liability insurance. The contract is governed by Texas law and Travis County court jurisdiction, with a three-year record retention requirement following final payment. No incumbent vendors or current contractors are identified in the solicitation documents, and no specific award value or budget range is disclosed in the available procurement materials. Bidders may be subject to pre-award site visits conducted during the evaluation process to verify appropriate facilities, equipment, inventory, licenses, registrations, permits, and qualified personnel, and a post-award meeting may be required within thirty calendar days of contract award. The City reserves the right to conduct site visits during the contract term to ensure contractor compliance with specified requirements.