IFPQ HVAC Replacement in Solano County

The California Department of Transportation (Caltrans) has issued an Invitation for Price Quote (IFPQ #32A0612) for an HVAC replacement project located at the Caltrans Division of Equipment, Fairfield Parts Department in Solano County. The procurement involves decommissioning, removing, and legally disposing of two existing Bard WH361-A05XX4XXX HVAC units and related equipment, followed by the furnishing, installation, and commissioning of two new 4-ton split HVAC package units with necessary ductwork. Key deliverables include complete removal of existing units, installation of new equipment, and all associated site work at 2019 W. Texas Street, Fairfield, CA 94533. Contractors must possess a valid C-20 Warm Air Heating, Ventilating and Air-Conditioning license and be registered with the Department of Industrial Relations. The project timeline includes a pre-bid site inspection on December 4, 2024, at 9:00 AM, with written questions due by December 6, 2024, and price quotes due by December 12, 2024, at 3:00 PM. The anticipated contract award date is December 19, 2024, with a contract term from January 1, 2025, through July 1, 2025.

This solicitation is specifically set aside for small businesses, including micro businesses, small businesses for public works, or disabled veteran business enterprises (DVBE). The total bid amount must not exceed $461,000, with prevailing wages applicable if the total bid exceeds $15,000. A payment bond for 100% of the contract amount is required for bids over $25,000. Subcontracting is explicitly not allowed for this contract, meaning the winning bidder must complete all work with their own personnel and resources. The bid will be structured as a single lump sum bid item encompassing all labor, equipment, tools, parts, materials, supplies, travel, and incidentals necessary to complete the HVAC replacement work. Contractors must submit their bid using the specific Price Quote Proposal form (Attachment 1) provided in Addendum 2, with any deviation potentially resulting in bid rejection. The project represents a targeted infrastructure improvement for the Caltrans Fairfield Parts Department, focusing on modernizing and upgrading existing HVAC systems.