IFB2026-002 Public Works Security Fence Installation 2026. 00409

The Town of Strasburg, Virginia (located in Scott County) is issuing an Invitation for Bid (IFB) for the installation of a comprehensive security fence system at its Public Works Facility located at 448 Borden Mowery Drive. The scope of work includes furnishing all labor, materials, equipment, supervision, and incidentals necessary to install approximately 1,950 linear feet of 8-foot-tall chain link fencing, one 43-inch-wide personnel gate, one 24-foot-wide manual vehicle gate, and one 24-foot-wide motorized cantilever sliding gate equipped with electrical controls and smartphone application access for approximately 40 staff members. The motorized gate system requires electrical integration through existing 2-1" PVC conduits approximately 275 feet in length from the electrical panel, utilizing an existing 20-amp Square D breaker, and must include manual controls, wireless remote capability, and smartphone application access. The contractor must obtain all required Shenandoah County building and electrical permits and complete all work in accordance with project manual, drawings, and specifications. Sealed bids must be submitted electronically through eVA or hand-delivered to Strasburg Town Hall at 174 East King Street by June 1, 2026, at 1:00 p.m. local time, with public bid opening immediately following the deadline. An optional pre-bid meeting will be held on May 8, 2026, at 10:00 a.m. at the Public Works Facility, and written questions must be submitted by May 15, 2026, at 4:00 p.m. to Brian Otis, Director of Planning & Infrastructure. Award will be made to the lowest responsive and responsible bidder meeting all specifications, with no liquidated damages provisions included.

Prospective bidders must meet comprehensive bonding and insurance requirements, including a 5% bid security deposit in the form of a cashier's check, certified check, or bid bond issued by a Commonwealth of Virginia-authorized surety. Upon award, the successful contractor must execute the contract within fourteen calendar days and furnish both a Performance Bond and Labor and Material Payment Bond, each equal to 100% of the contract sum. Bidders must maintain Commercial General Liability Insurance with minimum limits of $1,000,000 combined single limit per occurrence and $2,000,000 aggregate, with the Town of Strasburg named as an Additional Insured, along with required Workers' Compensation, Employers Liability, and Automobile Liability insurance with minimum combined single limits of $1,000,000. The IFB documents do not reference specific set-aside designations or restrictions based on disadvantaged enterprise status, nor do they identify incumbent vendors or current contractors. The Town will be responsible for obtaining a survey plat, providing trenching and conduit extension for electrical power, performing final grading and stabilization, removing debris and overgrowth, and providing survey flagging. Contract payments are subject to appropriation of funds by the Town Council, and the procurement may be extended to other public bodies in accordance with Virginia Code 2.2-4304; however, no specific budget range or award value is disclosed in the solicitation documents.