IFB2025-05 Petroleum Products

The County of Orange, Virginia is seeking competitive sealed bids for a comprehensive petroleum products contract through Invitation for Bid (IFB2025-05), which will serve Orange County and extend to Northampton County and Union Hall CDP. The procurement encompasses multiple petroleum products including unleaded gasoline, ultra-low sulfur diesel, heating oil #2, and propane, to be delivered to various county-owned and county-rented facilities. The contract will be awarded for an initial one-year term with options to renew for up to four additional one-year periods, with the successful bidder selected based on being the lowest responsive and responsible bidder. Pricing will be dynamically structured using the rack terminal price on the day of delivery plus a fixed supplier markup, which must include all associated costs such as delivery, applicable taxes, tank rental, and equipment charges. Bidders must provide specific details including minimum gallons per delivery, maximum delivery times, and demonstrate capability for emergency on-call services with a 4-hour response time. The bid submission deadline is October 10, 2024, at 2:00 PM EST, with all bids to be accompanied by signed addendum documents.

The solicitation does not indicate specific set-aside designations or restrictions on bidding organizations, suggesting the opportunity is open to all qualified petroleum product suppliers. The current fuel supplier is identified as Culpeper Petroleum, though this does not necessarily imply incumbent preference. The IFB provides detailed information about existing tank locations, capacities, and ownership status across various county facilities, including the Animal Shelter, Courthouse, Department of Public Works, Parks & Recreation, Landfill, Public Safety Building, Rescue Squad, and Ruritan locations. While specific budget ranges are not explicitly stated, the documents outline annual volume expectations for each product at each location, which can help potential bidders estimate potential contract value. Orange County reserves significant procurement flexibility, including the right to award contracts by individual items, in aggregate, or in combination, and maintains the ability to reject any or all bids if vendors do not meet responsiveness criteria.