IFB1 FAAA 2016000285 Smoke Generator Assembly with Trailer

The Colorado Department of Public Health and Environment, Purchasing and Contracts Section, issued Invitation for Bid (IFB) 1 FAAA 2016000285 on behalf of the Air Pollution Control Division's Mobile Sources Program to procure one brand new, fully customized dual axle steel-deck trailer designed to transport and support a Diesel Program Smoke Generator. The trailer specifications require approximately 8' x 16' exterior dimensions with a 6' x 12' minimum bed space, capable of operating at elevations up to 9,000 feet above sea level, and must not exceed 5,000 pounds total weight including approximately 3,000 pounds of instrumentation. The smoke generator assembly includes propane storage, electrical connection and distribution boxes, a stainless steel fuel tank, a 12-inch diameter smoke stack with hydraulic lift capability, opacity meter mounts, fire suppression system, combustion chamber, and blower motor, with provisions for an auxiliary electrical generator. Sealed bids were required by April 21, 2016 at 2:00 PM Mountain Time, with written questions accepted until April 11, 2016, and delivery required by June 30, 2016 with invoicing due by July 31, 2016. Award was to be based on the lowest responsive and responsible bid, with cost as the primary evaluation factor, and vendors were required to submit one original bid and two copies along with the vendor information confirmation form, manufacturer specifications, and warranty information on authorized company letterhead. Vendors must be registered on the Colorado Vendor Self-Service (VSS) system by the submission deadline and demonstrate a minimum of three years of experience fabricating custom trailer systems with references from at least four independent previous purchasers of similar equipment.

The solicitation documents do not identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors associated with this procurement. Winning vendors must provide a 5-year structural warranty and 1-year electrical warranty, demonstrate system conformity within 30 working days of delivery at the CDPHE facility in Denver, and be prepared to repair or replace the trailer if it fails to meet specifications; delivery and installation must be arranged with David Moreau at least one week in advance. No budget range or award value was specified in the available solicitation documents, meaning vendors were expected to submit competitive pricing for the complete customized trailer system including all itemized components, installation, and delivery costs.