Solicitation no IFB1_FAAA_2016000285_Smoke Generator Trailer Bid Spec 32916.pdf.docx

INVITATION FOR BID NO. IFB1 FAAA 2016000285

SMOKE GENERATOR ASSEMBLY WITH TRAILER SPECIFICATIONS AND REQUIREMENTS

INTRODUCTION

The Colorado Department of Public Health and Environment, (CDPHE), Purchasing and Contracts Section is accepting Invitation for Bids, (IFB), on behalf of the CDPHE Air Pollution Control Division, Mobile Sources Program for a smoke generator assembly with trailer, per the following specifications.

The purpose of this IFB is to obtain competitive bids for the outright purchase, and delivery of (1) one brand new, fully customized dual axle steel-deck trailer, to be used to support and transport CDPHE’s Diesel Program Smoke Generator. The trailer shall accommodate smoke generator components capable of operating at an elevation of up to 9000’ above sea level. The smoke generator and all accessory storage components shall be fastened to the trailer with removable fasters so that removal and reinstallation can occur as needed for repairs and servicing of any individual component. Any deviations from these specifications shall be referenced by heading number, and topic, and explained in detail on company letterhead in the Bid submission. All major components of this bid shall be quoted individually and in as much detail as possible. Please quote the trailer and its ancillary equipment as separate line items. The CDPHE reserves the right to include/exclude individual components from this bid at their discretion.

MANUFACTURER QUALIFICATIONS

The vendor and manufacturer of this trailer offered shall have been engaged for a period of three or more years in the fabrication of custom systems of the type being sought, and shall supply evidence of his/her financial and technical capabilities. The vendor shall supply the names, addresses and phone numbers or points of contact of at least four independent previous purchasers/users of similar custom trailers, upon request.

A. Technical Specifications: Custom Mobile Smoke Generator Trailer

1) The Trailer shall include all DOT and State required safety equipment including electric brakes, and brake and clearance lighting.

2) The Trailer shall be approximately 8’ x 16’ (to tongue end), exterior dimensions with 6’ x 12’ minimum bed space.

3) The Trailer shall have two (2) spread axles appropriate for the weight of the fully loaded trailer, smoke generator assembly, full fuel tank, accessories, etc.

4) The Trailer shall have a 2-axle braking system appropriate for the full weight of the loaded trailer. The weight of the instrumentation to be installed into the trailer is about 3000 lbs. This does not include diesel fuel or trailer weight.

5) The total weight of the Trailer with smoke generator shall not exceed 5000 lbs.

6) The Trailer tongue shall include a 2” ball hitch receiver/coupler, for coupling to the tow-vehicle; with tongue lift/crank system.

7) The Trailer shall have standard wheels/tires and matching spare rim/tire of the same size.

8) The Trailer shall have a mounting bracket for leveling jacks at all 4 corners. (jacks included)

9) All necessary hitching wires, plugs, safety chains, etc. shall be provided.

10) The Trailer and all smoke generator components’ exterior shall be blue in color. Exterior exposed surfaces shall be primed and painted with durable, rust resistant and UV-resistant quality enamel.

11) Storage compartments shall be built around the smoke generator assembly as necessary. Component location shall be practical and approved by CDHPE staff.

12) Space (approximately 25” x 36”), shall be reserved on the trailer deck for mounting an electrical generator for auxiliary power.

B. Smoke Generator Components: (Measurements are {W x D x H} from front facing rear of trailer)

1) Propane Storage Bin: 28” x 24” x 29” hinged open, lockable lid, designed to contains two (2) x 20 # propane cylinders, – (not included), regulator assembly, plumbing (3/8” steel tubing), electrical control solenoid and mounting hardware plumbed to burn chamber.

2) Electrical Connection Box (front): 10” x 4 ½” x 10” with hinged lockable front access panel. Electrical panel (front), shall include: one (1) four-pin connector that powers up fuel control solenoids; one (1) nine-pin connector that distributes power to the rear distribution panel (rear). Two (2) thermocouple connectors for temperature control at the burner assembly.

3) Electrical Distribution Box (rear): 10” x 8” x 4” Electrical panel (rear), shall include: fused circuits that provide power to blower motor and two (2) Dayton (model 1tdn2) opacity meter fans. Alternative electrical distribution panel configuration will be considered if presented as part of the formal bid submission

4) Fuel Tank: 18” x 18” x 18” (25 gallon), stainless steel with fill cap, drain petcock, two (2) quick-connect connectors (pressure and return). Fuel pressure lines (1/4” steel tubing), including electrical control solenoid from tank to burner box.

5) Smoke Stack: Stack Diameter 12”. Top ½ of stack is 82 3/8” in length to the flange. Securable flanged separation between top and bottom. The lower portion of the stack is 53 ¼” to a 24” x 30” mounting plate.

6) Smoke Stack Hydraulic Lift: The cylinder closed is 26” pin to pin and 46” when fully extended. There is a hydraulic lift pump Mounted to the trailer at the base of the stack that activates the lift cylinder.

7) Smoke Stack (internal): There are two brackets just below the cross arms that allow for the mounting of an Opacity Meter that shall be attached.

8) Opacity Meter Mounts: The cross arms (3 ½” x 9 ½” ) that form the mast shall be line bored so that both flanges (3” x 2 ¾”) can mount the opacity meter optics in perfect alignment with each other. Each cross-arm (total of two (2) shall include Dayton (model 1tdn2) blowers (or equivalent) that shall be installed and function to keep smoke from accumulating in the lenses of the opacity meter.

9) Stack Support: for folded smoke stack with securing clamp approx. 50” high with attached supports for stability. (height is aligned so that upper half is parallel to trailer deck when lowered)

10) Fire Suppression System: utilizing a dry chemical – manually charge activated to be dispersed in the air intake, fire box and make up air compartments

11) Tool Storage: 24” x 18” x 20” hinged with a lockable lid

12) Combustion Air Intake: 12” x 4” x 38 ½” with a weather cap

13) Burner Box: Outer chamber 18 3/8 x 24 ½ x 30 ¼ Inner combustion chamber (stainless steel) 19½” x 14” x 26” Inner chamber baffle divider Burn tray Stainless 9 1/16” x 12 x 2 3/8 deep (1/8th” stainless steel) 7” diameter outlet to mixing chamber. This shall be flanged for component removal and service.

14) Thermocouples: to monitor burn temperatures in the burn chamber, mixing chamber and lower stack.

15) Air Mixing Chamber: Connected to the burner box by a 7” pipe that is 12 inches in length. The mixing chamber itself is a 12” high and 10” in diameter. It is attached to the makeup air tube (37” long, 10” diameter) to the blower motor flange.

16) Blower Motor: 1HP motor driving a 13” squirrel cage blower assembly. Fan outlet to smoke stack is 8 ¾” x 12 ¾” x 15”

17) Center of Gravity: Smoke generator components shall be mounted on the trailer assembly so that center of gravity and weight distribution will allow for easy tracking of the Trailer while towing.

18) Electrical Generator (gen-set): Space (approximately 25” x 36”), shall be reserved on the trailer deck for mounting a gen-set for auxiliary power.

C. Electrical Requirements

1) The electrical (lighting and braking) system of the Trailer shall include electrical wiring for a 6-way standard truck plug, and conform to standard trailer wiring connections.

2) Smoke generator and accessory wiring shall connect at the front electrical connection panel (box) through two (2) connectors, to then be distributed via conduit to rear distribution box (panel).

3) The Trailer shall include at least one (1) outdoor compliant 120 VAC output (location optional), receptacle for additional accessory power.

D. Service, Training, Warranty and Delivery

1) The vendor shall provide delivery and complete operation demonstration. The new Trailer shall include a 5 year structural warranty and 1 year electrical warranty.

E. Demonstration of System Conformity

1) The vendor shall demonstrate the system complies with all specifications set forth in this solicitation. Within 30 working days after the equipment delivery, a demonstration of conformity on the purchased equipment at CDPHE shall be initiated by the vendor. The demonstration of conformity shall consist of checking the trailer for compliance with the requirements listed in this solicitation.

2) If the trailer does not meet the specifications listed, the trailer shall be rejected and the vendor will have one opportunity to repair or replace the trailer to cure all defects.

3) If the trailer fails, except for external causes, within a 30-day period after passing the initial demonstration of conformity, the vendor shall be given the opportunity to make any necessary corrections or replacements, including the entire trailer, if necessary, after which another demonstration of conformity shall be initiated, as per above. If the trailer does not meet all specifications, the trailer shall be rejected and the order canceled. The trailer shall be returned to the vendor freight collect.

F. Bid Submission Format

1) The vendor shall submit IFB in a sealed envelope to the CDPHE via USPS, courier, or hand delivery, with the solicitation number and submission deadline clearly marked on the outside. Late bids will be rejected, electronic bids will be rejected.

2) Vendor shall submit one, (1), original bid, and two, (2) copies on authorized company letterhead Vendor shall complete, and return the attached vendor information/confirmation of offer form (Exhibit A)

3) Vendor shall be registered on the CO VSS system by the submission deadline.

4) Vendor shall submit pricing in itemized and grand total format. Price to include installation and delivery.

5) Vendor shall submit all manufacturer specifications and warranty information.

G. Evaluation and Award The award of this solicitation shall be based on lowest, responsive and responsible bid which is in the best interest of the state. Cost will be the primary factor in the award of this Invitation for Bid, (IFB). This solicitation will result in a State of CO. purchase order for payment. All terms will apply (see attachment for P.O. terms). Goods must be delivered by June 30, 2016 and invoiced by July 31, 2016. Delivery may be a consideration in the award of this IFB, vendor must indicate an accurate delivery date. Vendor shall contact: David Moreau, phone: (303) 744-0127 at least one (1), week in advance to arrange delivery and installation.

Questions Prospective vendors may submit written questions via email only until: April 11, 2016 at 2:00 pm mt.

Email address: timothy.massangale@state.co.us Questions must reference the solicitation number, all vendor questions all with the CDPHE response will be posted to this solicitation as a modification after the written question period expires.

Contact: Timothy Massangale, CPPB, Senior Purchasing Agent CO. Dept. of Public Health & Environment, Bldg. C1 Purchasing and Contracts Section 4300 Cherry Creek Drive, South Denver, CO. 80246-1530 Phone: 303-692-2072, Email: timothy.massangale@state.co.us Bid submission deadline is: Thursday, April 21, 2016 at 2:00 pm mt

Existing Trailer:

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