IFB to find a Non-Profit Organization to distribute syringes

The Colorado Department of Public Health and Environment (CDPHE) issued Invitation for Bids #FAAA 2017000182 to procure sterile syringes for distribution to Syringe Access Programs (SAPs) across Colorado, including Denver County and Denver City. The solicitation seeks competitive bids for 14 specified syringe configurations in various gauges (25, 27, 28, 29, 30, and 31 gauge) and sizes (ranging from 3/10 cc to 1 cc), with acceptable brands limited to BD, Easy Touch, and Sure Comfort. Bidders must quote per-box pricing for boxes of 100 syringes on a per-unit basis with all shipping and handling charges included, and submit pricing for a three-year period with firm pricing required through June 30, 2017. Delivery is required to nine SAP locations throughout Colorado, including sites in Denver, Lakewood, Fort Collins, Pueblo, Westminster, Grand Junction, and Boulder, with vendors required to process orders placed directly by CDPHE and ship products to individual SAP locations designated by the state. The written inquiry deadline was February 15, 2017 at 12:00 p.m. MT, with answers published on February 16, 2017, and bid submissions were due February 23, 2017 at 2:00 p.m. MDT to the CDPHE Contracts and Purchasing Unit Mail Room at 4300 Cherry Creek Drive South, Denver, Colorado. The evaluation period was estimated for the week of February 28, 2017, with an estimated purchase order or contract effective date of March 6, 2017. Award will be made to the lowest-cost eligible bidder determined to be most responsive and responsible to the State, with bid prices representing the bidder's best and final offer and remaining firm for a minimum of 120 calendar days.

Only non-profit organizations meeting specific criteria are eligible to bid; eligible entities include organizations governed by a board of directors and tax-exempt under Section 501(c)(3), as well as county and district public health agencies, while for-profit organizations are explicitly excluded from this procurement. Bidders must certify independent price determination, confirm they have no conflicts of interest that would conflict with performance of required services, and comply with all applicable federal and state laws, including employment eligibility verification through the E-Verify Program. The solicitation documents indicate current funding available for this statewide project is $200,000.00, which CDPHE reserves the right to increase or decrease based on fund availability. The contract term extends through June 30, 2017, with no renewal options mentioned in the solicitation documents. All products must be newly manufactured and current models unless otherwise specified, and vendors must maintain appropriate insurance coverage as specified in solicitations and provide proof of coverage upon request. Payment terms are standard Net 45 days of receipt of acceptable products or services and correct invoices, with interest accruing at the rate specified in CRS 24-30-202(24) beginning on the 46th day for unpaid balances.