IFB #SD25-00002 On-Site Confidential Shredding Services

The California Department of Corrections and Rehabilitation (CDCR) and California Correctional Health Care Services (CCHCS) are seeking an on-site confidential shredding services contractor for the San Quentin Rehabilitation Center, located at 1 Main Street, San Quentin, CA 94964. This Invitation for Bid (IFB #SD25-00002) requires a contractor to provide comprehensive shredding services, including labor, maintenance, transportation, and equipment necessary to destroy confidential documents. The contractor must cross-cut materials to an unrecoverable size of no more than 3/8" x 1" and handle various materials including paper, paper clips, staples, CDs, floppy disks, and hanging file folders. Minimum qualifications include three years of experience in confidential shredding, a current valid AAA certification from the National Association of Information Destruction (NAID), and proof of good standing with the California Secretary of State. The estimated annual volume is 70,000 pounds of materials, requiring 22 96-gallon containers on-site at all times. Key procurement dates include the IFB being available on September 16, 2025, final bidder questions due by September 23, 2025, bid submission deadline on October 7, 2025, and a proposed award date of October 31, 2025. Evaluation criteria will focus on responsiveness, references, rate sheet calculations, and compliance with state contracting regulations.

The procurement includes a mandatory Disabled Veteran Business Enterprise (DVBE) participation requirement of 3%, with potential incentives for exceeding this threshold. Small businesses are also encouraged to participate, with the contract term spanning from November 1, 2025, through October 31, 2028, and services to be performed during normal business hours (8:00 a.m. to 5:00 p.m., Monday through Friday). The contractor must implement robust information security measures, including network firewalls, continuous anti-virus updates, and encryption of sensitive data. While specific pricing details are not fully disclosed in the sample documents, the contract will require the successful bidder to provide secure containers, perform monthly or on-demand shredding services, and generate a Certificate of Destruction for each service performed. The contractor will be responsible for all operational costs and must maintain appropriate security clearances and adhere to stringent information protection protocols. The contract will be awarded to the lowest responsive, responsible bidder, with a focus on meeting the specified technical and security requirements for confidential document destruction.