IFB SD#24-00025 Wheelchair Measurement Services

The California Department of Corrections and Rehabilitation (CDCR) and California Correctional Health Care Services (CCHCS) are seeking a contractor to provide Specialty Wheelchair Measurements Services at the California Medical Facility in Vacaville, CA through an Invitation for Bid (IFB #SD24-00025). The primary objective is to obtain precise wheelchair measurement evaluations and documentation for patient care services, with an estimated 150 evaluations anticipated over the three-year contract period. Bidders must possess a minimum of three years of experience performing specialty wheelchair measurements, hold a valid Assistive Technology Professional Certification from RESNA, maintain active business status/licensing, and provide three positive references for similar services. Key procurement dates include final bidder questions due by February 6, 2025, with CDCR responses by February 13, 2025, and the final bid submission deadline extended to March 6, 2025 at 3:00 pm. The contract will be awarded to the lowest responsive, responsible bidder meeting all requirements, with services to be performed during standard business hours (7:00 a.m. to 4:00 p.m., Monday through Friday, excluding state holidays). Contractors must provide comprehensive documentation of wheelchair measurements within 48 hours of service and submit measurement reports within 24-48 hours for inclusion in patient medical records.

While mandatory Disabled Veteran Business Enterprise (DVBE) participation goals are waived for this procurement, the contract includes provisions for small business preference (5%) and DVBE incentives ranging from 1-5% based on participation levels. Bidders must submit electronic proposals via email to Jeyaseelan Subramaniam, with all attachments combined into one PDF document, except for the Rate Sheet which must be submitted separately. The contract term is from July 1, 2025 (or upon approval) through June 30, 2028, with services to be exclusively performed at the California Medical Facility located at 1600 California Drive, Vacaville, CA 95687. The sample contract indicates potential for cancellation fees if CDCR/CCHCS fails to provide 24-hour notice of cancellation or if appointments are cancelled after the contractor arrives at the facility. While the exact contract value is not specified, the procurement includes a detailed pricing structure for wheelchair measurement evaluations and potential cancellations. Contractors must also comply with facility security clearance procedures and adhere to COVID-19 safety protocols, including appropriate Personal Protective Equipment (PPE) usage.