IFB# S42972519 Mobile Transportation Refrigeration Unit & Trailer Maintenance and Repair Services

The California Prison Industry Authority (CALPIA) is soliciting bids for mobile transportation refrigeration unit and trailer maintenance and repair services for its On-Time Delivery-Central (OTD-C) warehouse in Corcoran, California. The procurement seeks a contractor to provide comprehensive maintenance services for 117 Thermo King S600 mobile refrigeration units and 113 trailers ranging from 20' to 53' in length. Required services include pre-trip inspections, routine maintenance, emergency repairs, and trailer rentals during equipment delays. Contractors must possess current refrigeration certifications and maintain commercial general liability, worker's compensation, and automotive liability insurance. The bid evaluation will be based on best value, considering cost, performance, and experience criteria. Bids are due on August 19, 2025, by 3:00 PM, with services to be performed Monday through Friday from 7:00 AM to 5:00 PM and Saturdays from 7:00 AM to 3:00 PM as needed. The anticipated contract term is two years, with a potential one-year extension, and a proposed start date of January 1, 2026.

The solicitation does not provide specific set-aside designations for small businesses or veteran-owned enterprises, and no preferential treatment is mentioned for these categories. Contractors must have a mobile truck equipped with EPA-approved refrigerant recovery and recycling equipment and be capable of responding to repair requests within one hour due to the perishable nature of transported goods. The pricing structure includes hourly rates for normal and overtime business hours, emergency service rates, service call flat rates, and daily rental rates for refrigerated and dry van semi-trailers. Contractors are required to provide a minimum 10% discount on original equipment manufacturer (OEM) dealer parts, which will be ordered separately through CALPIA purchase orders. While specific budget ranges are not explicitly stated, the comprehensive service requirements and extensive equipment fleet suggest a potentially significant contract value. The procurement covers multiple jurisdictions including Kings County, Kingsburg City, and Kings Beach CDP in California.