Invitation_for_Bid_(IFB)_S42972519.pdf

State of California Department of Corrections and Rehabilitation

August 5, 2025

INVITATION FOR BID (IFB)

IFB No. S42972519

MOBILE TRANSPORTATION REFRIGERATION UNIT & TRAILER MAINTENANCE AND

REPAIR SERVICES

Notice to Prospective Contractors

The California Prison Industry Authority (CALPIA) invites you to review and respond to this Invitation for Bid (IFB), entitled MOBILE TRANSPORTATION REFRIGERATION UNIT & TRAILER MAINTENANCE AND REPAIR SERVICES, IFB NO. S42972519. In submitting your bid, you must comply with the instructions found herein and the Bidders Instructions REV-524 located on the CALPIA website (www.calpia.ca.gov, select About tab and then Doing Business with CALPIA).

In the opinion of CALPIA, this IFB is complete and without need of explanation. However, should you have questions, or need clarifying information, please contact the Contract Analyst indicated below.

Due Date/Time: August 5, 2025 by 3:00 PM CALPIA Contact SUBMIT BID TO:

Rommel Disuanco, Contract Analyst Phone: (916) 358-1433

Email: Rommel.Disuanco@calpia.ca.gov

California Prison Industry Authority Attention: Rommel Disuanco, Contract Analyst

560 East Natoma Street Folsom, CA 95630

Please note that no verbal information given will be binding upon the CALPIA unless such information is issued in writing as an official addendum to this IFB.

Term: The CALPIA anticipates that the proposed contract term will be for a period of two (2) years with the option to extend for an additional one (1) year.

The contract award will be made on the basis of BEST VALUE as determined by CALPIA alone, under statutory authority (Penal Code 2808) considering the following criteria:

1. Cost: Fair, reasonable, and competitive price, and customer service commitments for goods and or services.

2. Performance: Past performance, including but not limited to, quality and/or reliability for the product or service as well as efficient billing practices; certification by the International Organization for Standardization (ISO).

3. Experience: Length of time and/or number of instances the bidder has offered or produced the requested type of product and/or service.

http://www.calpia.ca.gov/ mailto:Rommel.Disuanco@calpia.ca.gov

CALPIA may consider other factors deemed necessary to ensure that best value is achieved.

In the interest of achieving best value, CALPIA does not grant Small Business, Disabled Veteran Business Enterprise (DVBE), Target Area Contract Preference Act (TACPA), Local Agency Military Base Recovery Act (LAMBRA), or Enterprise Zone Act (EZA) preferences in evaluating bids.

Employment of ex-offenders by the bidder is encouraged by CALPIA as part of our ongoing mission to change lives through opportunities.

Any agreement resulting from this solicitation shall be of no force or effect until it is signed by both parties and approved by CALPIA. The Contractor is not to begin work until a contract has been made, all approvals have been obtained, and the contract has been fully executed. Should work begin before all approvals are obtained, services shall be considered voluntary.

California Prison Industry Authority (CALPIA) Mobile Transportation Refrigeration Unit & Trailer Maintenance and Repair Services

IFB No. S42972519

TABLE OF CONTENTS

SECTION PAGE

A. Purpose and Description of Service 4 B. Bid Information 4 C. Bidder’s Submittal Requirements 5 D. Bid Evaluation 6 E. Licenses and Permits 6 F. Standard Language 6 G. Bid Attachments 6

Exhibit A: Equipment List 7 Attachment 1: Bid Document Submittal Check List 15 Attachment 2: Sample Standard Agreement (STD 213), Statement of

Work and Payment Provisions 16

Attachment 3: Cost Sheet 25 Attachment 4A: Payee Data Record (STD 204) 27 Attachment 4B: Payee Data Record Supplement (STD 205) 29 Attachment 5: Darfur Certification 31 Attachment 6: Appropriate Attire Policy 32 Attachment 7: Experience/Past Performance (References) 34 Attachment 8: Contractor Certification Clauses (CCC’s) 35 Attachment 9: PREA Volunteer/Contractor Information Sheet 39 Attachment 10: Economic Sanctions Certification 42 Attachment 11: California Civil Rights Laws Certification 43

Bid Submittal Documents:

Exhibit A: Equipment List 8 Pages Attachment 1: Bid Document Submittal Check List 1 page Attachment 3: Cost Sheet 2 pages Attachment 4A: Payee Data Record (STD 204) 2 pages Attachment 4B: Payee Data Record Supplement (STD 205) 2 pages Attachment 5: Darfur Certification 1 page Attachment 6: Appropriate Attire Policy 2 pages Attachment 7: Experience/Past Performance (References) 1 page Attachment 8: Contractor Certification Clauses (CCC’s) 4 pages Attachment 9: PREA Volunteer/Contractor Information Sheet 3 pages Attachment 10: Economic Sanctions Certification 1 page

Attachment 11: California Civil Rights Laws Certification 1 page

Bidder Instructions and Contract Provisions:

Bidders Instructions REV-524* 10 pages General Provisions REV-0524* 21 pages Security Provisions REV-0325* 5 pages Travel Provisions REV-324* 2 pages

NOTE: Items shown with an Asterisk (*), are hereby incorporated by reference and are located on our website at the following link http://www.calpia.ca.gov select About tab, then select Doing Business with CALPIA.

A. Purpose and Description of Service The California Prison Industry Authority (CALPIA) requires mobile transportation unit maintenance and repair services for equipment located at the On-Time Delivery – Central (OTD-CO) warehouse in Corcoran, California.

CALPIA anticipates that the proposed contract term will be for a period of two (2) years with the option to extend for one (1) additional year. Refer to the Sample STD 213, Statement of Work and Payment Provisions, attached to this IFB as Attachment 2.

CALPIA reserves the right, before the conclusion of the contract term to extend the contract for an additional one-year period. A written and approved amendment will be required to extend the contract prior to contract expiration.

B. Bid Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times. All times are Pacific Standard Time (PST)/Pacific Daylight Time (PDT).

*estimated timeframes

2. Bid Submittal

Bids must be received via U.S. Mail, common carrier, or hand delivered; no other method of response will be accepted. Bids not submitted under sealed cover may be rejected. Submit one (1) copy of the bid to the address and Contract Analyst on page 1 of this document. The interior sealed envelope must be plainly marked with the IFB number and title, must show your firm name and address, and must be marked with “DO NOT OPEN”, as shown in the following example:

EVENT DATE

TIME

(Pacific STD /Daylight Time)

IFB available to prospective bidders 8/5/2025 Final Date for Bid Submission/Bid Opening 8/19/2025 By 3:00 PM Successful Bidder Letter and Posting of Intent to Award* 8/20/2025 5:00 PM Last Day to Appeal Intent to Award* 8/27/2025 5:00 PM Proposed Start Date of Agreement* 1/1/26

Company Name Company Address

IFB Number: S42972519 IFB Name: MOBILE TRANSPORTATION REFRIGERATION UNIT &

TRAILER MAINTENANCE AND REPAIR SERVICES

Attention: ROMMEL DISUANCO

BID SUBMITTAL – DO NOT OPEN

California Prison Industry Authority (CALPIA) Mobile Transportation Refrigeration Unit & Trailer Maintenance and Repair Services

C. Bidder’s Submittal Requirements

Experience: Contractor must provide proof of 5 years of experience with services similar in nature to the services identified in the attached Scope of Work. Experience will be determined by documentation submitted by the Contractor and further information provided by the references submitted under the Past Performance requirement below. Experience is defined as the kind and amount of work a Contractor has done relevant to the work contemplated by this procurement.

Past Performance: Contractor will be evaluated on prior performance through Contractor’s references (Attachment 7), on three (3) projects similar in nature within the last three (3) years.

Past performance is defined as the Contractor’s record of conforming to standards of good workmanship; Contractor’s record of forecasting and controlling costs; Contractor’s adherence to contract schedules, including the administrative aspects of performance; Contractor’s history of reasonable and cooperative behavior and commitment to customer satisfaction; and the Contractor’s business-like concern for the interest of the customer.

Licenses/Permits: The Contractor shall provide copies of all required license(s) and permit(s) as required by the city, county, or both as determined by bidder’s place of business.

Executive Order N-6-22 – Russia Sanctions:

CALPIA requires Bidders to include a completed Economic Sanctions Certification form (BSS- F069) as required by Executive Order N-6-22 in order to be eligible to conduct business with the State of California.

Executive Order N-12-23 – Generative Artificial Intelligence (GenAI):

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) §

4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

California Prison Industry Authority (CALPIA) Mobile Transportation Refrigeration Unit & Trailer Maintenance and Repair Services

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

D. Bid Evaluation

Award of a contract resulting from this IFB will be based on the contractor providing the best value. The Contractor must meet or exceed the minimum requirements of the following criteria:

Category – Description Cost Past Performance Experience

E. Licenses and Permits

During the term of the contract, the Contractor must maintain all required licenses and/or permits in full force and effect. If and when the State learns that the Contractor has failed to do so, the State may, in addition to any other remedy it may have, immediately terminate this contract without any cost or liability to the State. If, after bid submission, the Contractor replaces or renews a required license or permit or obtains a newly-applicable license or permit, the Contractor shall provide the State with a copy of the renewed or replaced or newly-obtained license or permit within 20 days following the Contractor's receipt of same.

F. Standard Language

CALPIA does not accept alternate contract language from a prospective contractor. A bid with such language will be considered a counter proposal and will be rejected. CALPIA’s General Provisions (GP’s) are not negotiable.

G. Bid Attachments

Refer to the following pages for additional required attachments that are a part of this IFB.

California Prison Industry Authority (CALPIA) Mobile Transportation Refrigeration Unit & Trailer Maintenance and Repair Services

EXHIBIT A

EQUIPMENT LIST

Equipment # Equipment

Type Make Year VIN # License # PIA # AR-04 30' Reefer Utility 1999 1UYVS128XXU950301 1246773 59582 R-00 28' Reefer Wabash 1998 1JVV322W5WL510742 67 50043 R-01 28' Reefer Utility 1989 4UVVS1281KC138805 845 59560 R-02 28' Reefer Wabash 2001 1JJV322W91L757366 1066624 48162 R-03 28' Reefer Trailmobile 1995 1PT07ANE4S9005450 825 59519 R-04 30' Reefer Wabash 2004 1JJV322W44L898138 1102930 48248 R-05 28' Reefer Trailmobile 1995 1PT07ANE4S9005447 917293 59557 R-07 48' Reefer Trailmobile 1988 1PT01ANHAJ9009637 92633 50045 R-08 48' Reefer Utility 1988 1UYVS2487JU837464 92609 43374 R-09 48' Reefer Utility 2016 1UYVS2308GU581601 1483064 77782 R-10 48' Reefer Great

Dane 1991 1GRAA9622MW008835 810 43405

R-11 48' Reefer Great Dane 1989 1GRAA9622MW009935 432 50022

R-12 48' Reefer Great Dane 1988 1GRAA962XJB160106 848 59556

R-14 48' Reefer Great Dane 1991 1GRAA9621MW008812 17236 43904

R-15 48' Reefer Utility 2001 1UYVS2484IU423624 829 59525 R-17 48' Reefer Utility 1990 1UYVS2488LU301948 19282 50023 R-18 53' Reefer Utility 2000 1UYVS2534YM895240 1200294 59569 R-19 53' Reefer Utility 2000 1UYVS2538YU112016 1200295 59561 R-20 53' Reefer Utility 2000 1UYVS2539YU112011 1200296 59562 R-21 53' Reefer Utility 2000 1UYVS253XYM895243 1200297 59563 R-22 48' Reefer Great

Dane 1999 1GRAA9624XB080907 1241275 59570 R-23 48' Reefer Utility 2016 1UYVS2480GU581502 1483059 77796 R-24 48' Reefer Great

Dane 1999 1GRAA9627XB162131 1241277 59572

R-25 48' Reefer Great Dane 1999 1GRAA9621XB162111 1241278 59573

R-26 48' Reefer Great Dane 1991 1GRAA9620MW008834 92626 43403

R-27 48' Reefer Wabash 2013 1JJV482B1DL763082 1301937 77761 R-28 48' Reefer Wabash 2013 1JJV482B3DL763083 1301938 77762 R-29 48' Reefer Wabash 2013 1JJV482B5DL763084 1301939 77763

California Prison Industry Authority (CALPIA) Mobile Transportation Refrigeration Unit & Trailer Maintenance and Repair Services

Equipment # Equipment

Type Make Year VIN # License # PIA # R-30 53' Reefer Wabash 2013 1JJV532B7DL763121 1301940 77764 R-31 53' Reefer Hyundai 2015 3H3V532C9GT382013 1507205 52474 R-32 53' Reefer Hyundai 2015 3H3V532C9GT382012 1507204 52473 R-01 28' Reefer Hyundai 2018 3H3V281C1JT271003 1528013 73457 R-14 48' Reefer Hyundai 2016 3H3V482C9GT383016 1528014 73459

CR-13 28' Reefer Great Dane 1997 1GRAA9623VW033008 1023526 51875

CR-200 28' Reefer HYUNDAI 2016 3H3V281C3JT271004 1528012 CR-224 28' Reefer Great

Dane 1986 1GRAA5715GB148419 14791 15847

CR-235 28' Reefer Great Dane 1986 1GRAA5711GB148417 92455 15514

CR-236 28' Reefer Great Dane 1986 1GRAA5713GB148421 92457 15515

CR-247 28' Reefer TIMPT 1977 40399 14968 7843 CR-248 28' Reefer TIMPT 1964 10641 E52796 20741 CR-450 48' Reefer UTILITY 2015 1UYVS2489GU581501 1483058 77786 CR-451 48' Reefer HYUNDAI 2016 3014 1528011 CR-452 48' Reefer HYUNDAI 2016 3H3V482C0GT383017 1528010 73464 CR-461 48' Reefer Trailmoble 1999 1PT01ANH0X9014293 1224619 76598 CR-462 48' Reefer Trailmoble 1999 1PT01SNH7X9014310 1224618 76600 CR-463 48' Reefer Wabash 1998 1JJV482W6WL442757 1224617 76597 CR-464 48' Reefer Trailmoble 1998 1PT01ANH9W9001315 1224264 76599 CR-465 48' Reefer Trailmoble 1998 1PT01ANH1W9001325 1224620 76546 CR-466 48' Reefer Trailmoble 1999 1PT01ANH9X9017709 1224610 76566

CR-467 48' Reefer Great Dane 1998 1GRAA9622WB176906 1224629 76567

CR-468 48' Reefer Great Dane 1998 1GRAA962XWS072812 1224626 76573

CR-469 48' Reefer Great Dane 1998 1GRAA9621WS072813 1224606 76568

CR-470 48' Reefer Great Dane 1999 1GRAA9624XB162118 1224611 76569

CR-471 48' Reefer Great Dane 1998 1GRAA9622WS084419 1224614 76572

CR-472 48' Reefer Great Dane 1999 1GRAA9624XB162149 1224614 76571

California Prison Industry Authority (CALPIA) Mobile Transportation Refrigeration Unit & Trailer Maintenance and Repair Services

Type Make Year VIN # License # PIA # CR-473 48' Reefer Great

Dane 1999 1GRAA9620XB131111 1224612 76570

CR-474 48' Reefer Great Dane 2000 1GRAA9620YB009415 1240965 76508

CR-475 48' Reefer Great Dane 2001 1GRAA96271B081234 1240967 76510

CR-476 48' Reefer Great Dane 1999 1GRAA9628XB162123 1240968 76511

CR-477 48' Reefer Great Dane 1998 1GRAA9629WS071005 1240969 76509

CR-478 48' Reefer Great Dane 2001 1GRAA962X1B152507 1240966 76507

CR-479 48' Reefer Great Dane 2001 1GRAA9624XB131113 1237393 59591

CR-480 48' Reefer Great Dane 1999 1GRAA9624XB162121 1246772 59583

CR-481 48' Reefer Great Dane 1999 1GRAA9620XB162116 1246771 59584

CR-482 48' Reefer Great Dane 1999 1GRAA962XXB162138 1237394 59593

CR-483 48' Reefer Great Dane 1999 1GRAA9626XB162119 1253580 59594

CR-484 48' Reefer UTILITY 1993 1UYVS2480NU733128 4CA6099 47834 CR-485 48' Reefer UTILITY 1992 1UYVS2480NU733132 4CA6049 47835 CR-486 48' Reefer UTILITY 1984 1UYVS2488EU002835 92361 44993 CR-487 48' Reefer UTILITY 1985 1UYVS2406FC280201 92359 44973 CR-488 48' Reefer UTILITY 1985 1UYVS2406FC280101 92360 44994

CR-489 48' Reefer Great Dane 1996 1GRAA962XTW028801 92632 47044

CR-490 48' Reefer Great Dane 1996 1GRAA9621XTW028802 92631 47045

CR-491 48' Reefer Great Dane 1996 1GRAA9623XTW028803 92630 47046

CR-492 48' Reefer Trailmoble 1991 1PT01DNH2M9004412 92623 47063

CR-493 48' Reefer Great Dane 1991 1GRAA9622MW008821 92620 47067

CR-494 48' Reefer Great Dane 1991 1GRAA9629MW008833 92621 47068

CR-495 48' Reefer Trailmoble 1991 1PT01DNH4M9004413 92622 47069

CR-496-S 48' Reefer Great Dane 1996 1GRAA962XTW000447 16997 47502

California Prison Industry Authority (CALPIA) Mobile Transportation Refrigeration Unit & Trailer Maintenance and Repair Services

Type Make Year VIN # License # PIA # CR-497-S 48' Reefer Trailmoble 1998 1PT01ADH3W9011839 2411 47506 CR-499-S 48' Reefer UTILITY 1995 1UYVS2489TM5642 846 47511 CR-501-S 53' Reefer UTILITY 1994 1UYVS2537RM066504 4GR4258 47836 CR-502-S 53' Reefer UTILITY 1994 1UYVS2533RM066516 4GR4259 47837 CR-503-S 53' Reefer UTILITY 1994 1UYVS253XRM066514 4GR4256 47838 CR-504-S 53' Reefer UTILITY 1994 1UYVS2535RM066601 4GR4257 47839 CR-555 53' Reefer UTILITY 2015 1UYVS2531FU195902 1440128 77826 CR-556 53' Reefer UTILITY 2015 1UYVS2533FU195903 1440129 77825 CR-557 53' Reefer UTILITY 2015 1UYVS253XFU195901 1440130 77814 CR-558 53' Reefer UTILITY 2015 1UYVS2535FU195904 1440131 77813 CR-559 53' Reefer UTILITY 2015 1UYVS25339FU19506 1440133 77815 CR-561 53' Reefer UTILITY 2015 1UYVS2532FU195908 1440135 77818 CR-562 53' Reefer UTILITY 2014 1UYVS2530FU195907 1440134 77817 CR-563 53' Reefer UTILITY 2015 1UYVS2537FU195905 1440132 77816 CR-564 53' Reefer UTILITY 2015 1UYVS2534FU195909 1440136 77822 CR-565 53' Reefer UTILITY 2015 1UYVS2532FU195911 1440138 77821 CR-566 53' Reefer UTILITY 2015 1UYVS2534FU195912 1440139 77819 CR-567 53' Reefer UTILITY 2015 1UYVS2530FU195910 1440137 77820 CR-568 53' Reefer UTILITY 2015 1UYVS2531GU581401 1483060 77788 CR-569 53' Reefer UTILITY 2016 1UYVS2533GU581402 1483061 77791 CR-570 53' Reefer UTILITY 2016 1UYVS2535GU581403 1483062 77793 CR-571 53' Reefer UTILITY 2016 1UYVS2537GU581404 1483063 77795 CR-572 53' Reefer HYUNDAI 2016 3H3V532C3GT382010 1513225 52475 RS-01 Reefer Dorsey 1997 1DTV61C1BVA258502 1144820 59559

RS-02 Reefer Great Dane 1989 1GRGA5618ES096003 E16001 20913

RS-03 28' Reefer TrailMobile 1993 1PT07ANE2P9016910 1237342 76517 RS-06 28' Reefer Wabash 1998 1JJV322W3WL510741 E00066 48097

RS-11 45' Reefer Great Dane 1985 1GRAA9020FB125901 E877686 20938

RS-12 45' Reefer TrailMobile 1987 1PT01ANJ9V9003678 900016 50605 RS-21 48' Reefer Utility 2000 1UYVS2488YU270501 E00123 50763 RS-22 48' Reefer Utility 2001 1UYVS24801U459701 E00128 50764

California Prison Industry Authority (CALPIA) Mobile Transportation Refrigeration Unit & Trailer Maintenance and Repair Services

Type Make Year VIN # License # PIA # RS-23 48' Reefer Great

Dane 2000 1GRAA9624YB091522 1240962 76520

RS-24 48' Reefer Great Dane 1999 1GRAA962XXS073704 1286127 76522

RS-25 48' Reefer Great Dane 2001 1GRAA96261S048712 1240961 76519

RS-26 48' Reefer Great Dane 2000 1GRAA9622YB042514 76521 1240963

RS-27 53' Reefer Hyundai 2016 3H3VJ32C5GT382011 1513224 52476 RS-28 28' Reefer Hyundai 2017 3H3V281CXJT1002 B743367 73462 RS-51 53' Reefer Utility 1999 1UYVS2539XM115912 1253581 59592 T-105 28' Dry Van Trailmobile 1972 J20704 16757 9256 T-119 28' Dry Van Trailmobile 1973 J24407 XB4146 16574 T-123 28' Dry Van Utility 1979 7L92448088 E92635 9746 T-125 28' Dry Van Lufkin 1972 33851 15531 4868 T-186 48' Dry Van Hyundai 2016 3H3V482C6GT319001 1489257 79141 T-187 48' Dry Van Hyundai 2016 3H3V482C8GT319002 1489254 79139 T-300 28' Dry Van Trailmobile 1984 1PT07APE0E9003776 417702 17004 T-301 28' Dry Van Fruehauf 1983 1H4V02819DJ012001 16393 18597 T-303 28' Dry Van Trailmobile 1984 1PT07APE0E9003781 401764 17005 T-304 28' Dry Van Trailmobile 1984 1PT07AAE3D9004086 16360 17002 T-305 28' Dry Van Fruehauf 1986 1H2V02812GB008752 1527952 77450 T-306 28' Dry Van Fruehauf 1986 1H2V0281XGA020329 1527953 77449 T-311 28' Dry Van Budd 1978 176391E 1159331 45143 T-312 28' Dry Van Budd 1980 182323E 17400 14390 T-313 28' Dry Van Trailmobile 1989 1PTO7AAEXK90001537 15067 51878 T-315 28' Dry Van Trailmobile 1983 1PTO7AAE5D9004090 16607 19007 T-316 28' Dry Van Utility 1974 7L4-7522001 E15338 45143 T-400 40' Dry Van Miller 1972 W10545 860996 4804 T-547 53' Dry Van Utility 2016 1UYVS2531GP585401 1485734 77797

T-548 48' Dry Van Great Dane 1986 1GRAA9626GB023205 15354 18696

T-549 48' Dry Van Great Dane 1986 1GRAA9624GB023204 15353 18695

T-550 53' Dry Van Utility 2011 1UYVS2530AP193606 1301912 76482

California Prison Industry Authority (CALPIA) Mobile Transportation Refrigeration Unit & Trailer Maintenance and Repair Services

Type Make Year VIN # License # PIA # T-551 53' Dry Van Utility 2011 1UYVS2530AP193607 1301913 76483 T-552 53' Dry Van Utility 2011 1UYVS2530AP193608 1301914 76484 T-553 53' Dry Van Utility 2011 1UYVS2530AP193609 1301915 76485 T-555 48' Dry Van Fruehauf 1995 1H2V04829SE003561 1120961 59527 T-557 48' Dry Van Fruehauf 1995 1H2V04821SE003649 1092413 59522 T-559 42' Liftgate Hobbs 1995 1H5V04221BM001501 17323 20862 T-560 48' Dry Van Gindy 1995 19560695080367J00 16359 20533 T-561 42' Liftgate Fruehauf 1980 2V04326BA001006 18163 77769 T-562 48' Dry Van Wabash 2015 1JJV482DXFL864710 1447514 77823 T-563 48' Dry Van Wabash 2015 1JJV482D1FL864711 1447515 77824 T-603 Walking Floor Strick 1984 1S12S9485ED255258 793 46650 T-753 53' Dry Van Theur 1989 1TA115326KG212534 1200497 59548 T-754 53' Dry Van Utility 1998 1UYVS2535WC5898120 1240940 76512 T-559 Hyundai 2017 3H3V452CXJT078002 1526402 77464 T-561 Hyundai 2017 3H3V452C8JT078001 1526403 77465

CT-100 Tilt Bed LANDO 2015 1LH44OUH3F1022100 1467538 77778 CT-102 Beaver Tail SPCNS 1987 CA456967 16382 16327 CT-203 Dry Van 48' PINES 1992 1PNV482S6NGB72694 E00818 51843 CT-204 Dry Van 48' Fruehauf 1994 1H2V04821RE003649 1092412 59523 CT-5051 53' Dry Van UTIL 2010 1UYVS2530AP193601 1301908 76477 CT-5052 53' Dry Van UTIL 2010 1UYVS2532AP193602 1301907 76478 CT-5053 53' Dry Van UTIL 2010 1UYVS2534AP193603 1301909 76479 CT-5054 53' Dry Van UTILI 2010 1UYVS2536AP193604 1483256 76480 CT-5055 53' Dry Van UTILI 2010 1UYVS2538AP193605 1301911 76481 CT-5056 53' Dry Van HYUNDAI 2017 3H3V532C9JT2699038

T-118 28' Dry Van Trailmoble 1967 D20706 18054 16408 T-307 28' Dry Van Pines 1977 272DXSV5871 14889 5353 T-308 28' Dry Van Pines 1977 272DXSV5886 14887 5354 T-309 28' Dry Van Pines 1977 272DXSV5870 14888 5351

TS-502 45' Dry Trailer Utility 1975 7U58485005 5358 16574 P-100 Dry Van 25' Utility 1975 7L58196003 E17004 16287 P-101 Dry Van 25' Utility 1975 7L57905004 E00842 16288

California Prison Industry Authority (CALPIA) Mobile Transportation Refrigeration Unit & Trailer Maintenance and Repair Services

Type Make Year VIN # License # PIA # P-102 Dry Van 28 Utility 1975 7L57905005 E17014 16286 P-103 Dry Van 25' Timpte 1973 31410 E00850 16289 P-104 Dry Van 26' Fruehauf 1981 1H4V02713BJ019413 E15327 16608 P-105 Dry Van 26' Fruehauf 1981 1H4V0271XBJ019411 E15276 16607 P-128 Dry Van 28 Trailmoble 1975 M20725 E14795 15890 P-133 Dry Van 28 Trailmoble 1975 M20707 E14787 15887 P-140 Dry Van 28 Fruehauf 1986 1H2V02815GA020383 E92463 15568 P-141 Dry Van 28 Fruehauf 1986 1H2V02812GB008976 E92464 15569 P-152 Trailer 28' Fruehauf 1983 1H5V02814DH038540 E92494 15791 P-153 Trailer 28' Fruehauf 1983 1H5V02819DM017919 E19274 15790 P-154 Trailer 28' Fruehauf 1983 1H4V02810EJ025219 E19273 15792 P-155 Trailer 28' Fruehauf 1983 1H4V02818EJ025212 E92496 15793 P-157 Dry Van 28 Trailmoble 1985 1PT07FAE2F9003916 E00196 15798 P-158 Dry Van 28 Trailmoble 1985 1PT07FAEXF9003887 E00195 15799

P-160 Dry Van 48' Great Dane 1987 1GRAA9626HB166401 E92614 47014

P-164 Dry Van 28' Great Dane 1985 1UYVS1291FC333379 47004

P-165 Dry Van 28' Great Dane 1986 1ALSP6184DS083274 E92612 47028

P-170 Dry Van Fruehauf 1986 1H4V02810GJ006625 E92618 47053 P-172 Dry Van Fruehauf 1986 1H4V02814GJ006613 E92616 47055 P-173 Dry Van Fruehauf 1986 1H4V02815GJ006619 E92617 47056 P-174 Dry Van Fruehauf 1985 1H4V02816GJ006645 E92625 47057 P-177 Dry Van Utility 1995 UPVS2427SC470102 E19448 47095 P-180 Dry Van 28' Alloy 1986 1ALSP182G5860605 E16992 47174 P-184 Dry Van Monon 1987 1NNVA48276M107552 E00816 47206 P-186 Dry Van Alloy 1989 1ALSP6181KS891630 E14757 47213 P-189 Dry Van Monon 1988 1NNVA5322JM115885 E14764 47227 P-190 Dry Van Trailmoble 1988 1PT01AAH6J9004154 E14763 47228 P-191 Dry Van Trailmoble 1988 1PT011AH5J9008115 E14761 47229 P-192 Dry Van Trailmoble 1988 1PT11AHXJ9008112 E00813 47230 P-193 Trailer 48' Trailmoble 1995 1PT01JAH7S9012507 E02407 47375

California Prison Industry Authority (CALPIA) Mobile Transportation Refrigeration Unit & Trailer Maintenance and Repair Services

Type Make Year VIN # License # PIA # P-194 Trailer 48' Trailmoble 1995 1PT01JAH1S9012504 E02406 47376 P-195 Dry Van 45' Great

Dane 1981 1GRAA9022BB107703 E00833 47631

P-196 Dry Van 45' Great Dane 1981 1GRAA902XBB107710 E00832 47632

P-197 Dry Van 45' Great Dane 1981 1GRAA902XBB107707 E00834 47633

P-198 Dry Van 48' Stoughton 1988 1DW1A4826JS589652 E00841 47678 P-117 Flatbed, Trailer Trailmoble 1967 D20711 E18056 16527

P-118 Flatbed, Trailer Trailmoble 1967 D20706 E18054 16526

P-119 Flatbed, Trailer Trailmoble 1973 J24407 E16762 16574

P-120 Flatbed, Trailer Trailmoble 1973 J24408 E16761 16575

P-138 Flatbed, Trailer Fruehauf 1977 FHX673117 E92459 15537

P-143 Milk Tanker Beall 1992 1BN2T4224NM921006 E92357 15612 P-144 End Dump 27' Fruehauf 1968 FR6292901 E92358 15665

P-139 Flatbed, Trailer Hobbs 1974 FHR467805 E92460 15538

P-145 Flatbed, Trailer Trailmoble 1969 J249188 E189157 11863

P-146 Flatbed, Trailer Trailmoble 1963 214613 E17331 11864

P-178 Flatbed, Trailer Fontaine 1983 1A1142208D01537448 E92637 47173

TS-01 48' Dry Trailer Hyundai 2015 3H3V482C2GT320002 1489256 79134

TS-02 48' Dry Trailer Hyundai 2015 3H3V482COGT320001 1489255 79135

TS-03 48' Dry Trailer Hyundai 2015 3H3V482C1GT319004 1489253 79136 TS-04 48' Dry Trailer Hyundai 2015 3H3V482CXGT319003 1489252 79137 TS-81 28' Flat Bed Trailmobile 1972 520703 E00820 9255 TS-91 28'Dry Van Pines 1976 272DXSV5867 14886 5352

TS-501 45' Dry Trailer Fruehauph 1981 1H2R045422BH037622 17032 17032 TS-502 45' Dry Trailer Utility 1975 7U58485005 5358 16574 TS-503 45' Dry Trailer Strick 1988 1S12E8486JD299717 E00811 19308

TS-521 48' Dry Trailer Great Dane 1998 1GRAA9626JB164302 1301983 47015

TS-551 53' Dry Trailer Wabash 1995 1JJV532Y5SL308107 1240984 76518 CT-201 53' Dry Trailer Fruehauph 1995 1H2V04824SE003676 1092411 59521 CT-202 53' Dry Trailer Pines 1992 1PNV482SINGB72716 E00817 51842 P-168 28 Dry Van Utility 1995 1UYVS1282SC540901 E16960 47008

California Prison Industry Authority (CALPIA) Mobile Transportation Refrigeration Unit & Trailer Maintenance and Repair Services

ATTACHMENT 1

BID DOCUMENT SUBMITTAL CHECK LIST

A complete bid or bid package will consist of the items identified below.

Complete this checklist to confirm the items listed below have been included in your bid. Place a check mark or “X” next to each item that you are submitting. For your bid to be responsive, all required attachments must be returned. This checklist should be returned with your bid package.

NAME OF BIDDER:

COMPANY NAME:

Attachment Name/Description

_____ Attachment 1: Bid Document Submittal Check List _____ Attachment 3: Cost Sheet

_____ Attachment 4A: Payee Data Record (STD 204) NOTE: If company is incorporated, Payee’s Legal business name on the STD 204 must match the name registered with the Secretary of State of California.

_____ Attachment 4B: Payee Data Record Supplement (STD 205) NOTE: For use if additional remittance addresses are needed or if additional authorized representatives need to be identified.

_____ Attachment 5: Darfur Certification _____ Attachment 7: Experience/Past Performance (References) _____ Attachment 8: Contractor’s Certification Clauses _____ Attachment 9: PREA Volunteer/Contractor Information Sheet _____ Attachment 10: Economic Sanctions Certification _____ Attachment 11: California Civil Rights Laws Certification

ADD OR DELETE AS NEEDED Other Required Documentation

_____ Copies of official OEM journeyman certificates and/or refrigeration certificates for each of the service technicians providing services under this agreement (Defined on Page 5 in Section C)

California Prison Industry Authority (CALPIA) Mobile Transportation Refrigeration Unit & Trailer Maintenance and Repair Services

STATE OF CALIFORNIA

STANDARD AGREEMENT

STD 213 (Rev 6/21/06) AGREEMENT NUMBER

S42972519

REGISTRATION NUMBER

MOBILE TRANSPORTATION REFRIGERATION UNIT & TRAILER

MAINTENANCE AND REPAIR SERVICES

1. This Agreement is entered into between the State Agency and the Contractor named below:

STATE AGENCY'S NAME

CALIFORNIA PRISON INDUSTRY AUTHORITY

CONTRACTOR'S NAME

2. The term of this January 1, 2026, or upon approval, whichever is the later, through December 31, 2027 Agreement is:

3. The maximum amount $ of this Agreement is: Dollars and No Cents

4. The parties agree to comply with the terms and conditions of the following exhibits that by this reference made a part of the Agreement.

Attachment 2 - Scope of Work and Payment Provisions 8 pages

Exhibit A – Equipment List 8 Pages

Attachment 3 - Cost Sheet 2 pages

General Provisions REV-0524* 21 pages

Security Provisions REV-0325* 5 pages

Travel Provisions REV-1024* 2 pages NOTE: Items shown with an Asterisk (*), are hereby incorporated by reference and made part of this agreement as if attached

These documents can be viewed at http://www.calpia.ca.gov, (select About tab, then select Doing Business with CALPIA).

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

CONTRACTOR

CONTRACTOR’S NAME (if other than an individual, state whether a corporation, partnership, etc.)

BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING

ADDRESS

STATE OF CALIFORNIA

AGENCY NAME

California Prison Industry Authority BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING

ADDRESS

560 East Natoma Street Folsom, CA 95630

SAMPLE

Contractor Initial _______

SCOPE OF WORK AND PAYMENT PROVISIONS

I. SCOPE OF WORK

1. Contractor agrees to provide the California Prison Industry Authority (CALPIA) with mobile transportation refrigeration unit and trailer maintenance and repair services.

A. The Contractor shall furnish all labor, including travel and per diem, materials, non-consumable supplies, parking fees and bridge tolls, insurance, transportation, equipment and every other item of expense necessary to perform services.

i. Services shall be performed on, but not limited to, the equipment listed below and identified in the Equipment List (Exhibit A) attached herein and made a part of this agreement.

Equipment Description Quantity Manufacturer Model No.

Mobile Refrigeration Unit 117 Thermo King® S600 Trailers 113 Various Various (20’ – 53’)

ii. CALPIA reserves the right to delete from, and/or add equipment to, the list(s) established within this agreement.

a. Equipment removals and/or additions shall be issued to the Contractor in writing by the CALPIA Project Representative or designee.

b. Any additional equipment will be serviced at the rates specified herein.

i. Technicians providing services under this contract must possess and maintain, for the term of this agreement, a current refrigeration certification.

i. Apprentices and/or trainees will not be allowed to perform services under this agreement.

ii. CALPIA shall approve, in advance, all required personnel assigned to provide services under the scope of this agreement.

2. The services shall be performed at CALPIA’s On-Time Delivery–Central (OTD-C) warehouse located at the California State Prison, Corcoran (CSP-COR), 4001 King Avenue, Corcoran, California.

3. The services shall be provided Monday through Friday, 7:00 AM to 5:00 PM, except State holidays, and as directed by the CALPIA Project Representative or designee.

A. Due to trailer availability, pre-trip inspection services are frequently scheduled for Saturdays between the hours of 7:00 AM and 3:00 PM, except State holidays, and as directed by the CALPIA Project Representative or designee.

California Prison Industry Authority (CALPIA)

4. Service shall be available not later than the express date set by CALPIA and the Contractor, after all approvals have been obtained, the agreement is fully executed, and a Sage X3 Tracking Number is issued. Should the Contractor fail to commence work at the agreed upon time, the CALPIA, upon five (5) days’ written notice to the Contractor, reserves the right to terminate the agreement effective immediately. In addition, the Contractor shall be liable to the CALPIA for the difference between Contractor's bid price and the actual cost of performing work by another best value contractor.

5. The Project Representatives during the term of this agreement will be:

State Agency: CALPIA Contractor:

Section/Unit: OTD-Central Section/Unit:

Attention: Attention:

Address: 4001 King Avenue

Corcoran, CA 93212 Address:

Phone: Phone:

Email: Email:

Note: No formal amendment of this agreement is needed to change the contact information. Changes will be made by written or electronic notification.

6. Contractor shall furnish to the CALPIA a certificate of insurance, stating that there is Commercial General Liability, Worker’s Compensation, and Automotive Liability. The certificate of insurance shall include the following three (3) provisions in their entirety:

A. The insurer will not cancel the insured’s coverage without 30 days prior written notice to the State and will provide the State with a written 10-day notice for Contractor’s non-payment of premiums.

B. Under Contractor’s General Liability and Automobile Liability insurance CALPIA and the State of California, its officers, agents, employees, and servants are included as additional insured, but only insofar as the operations under this contract are concerned.

C. The State will not be responsible for any premiums or assessment of the policy.

7. Contractor shall provide services that include, but are not limited to, the following:

A. Pre-trip inspections

i. The Contractor may be required to perform an on-site pre-trip mobile service (inspection) for all equipment as governed by the following timeframes and for the duration of the contract term:

a. At sixty (60) day intervals for the months of May through August.

b. At ninety (90) day intervals for the months of September and April.

ii. The pre-trip inspection document will include the following:

a. Any report(s) regarding adjustments and/or observations pertaining to the general condition of the unit.

California Prison Industry Authority (CALPIA)

b. An outline of any major or minor repairs and a cost estimate for each.

iii. Labor for the pre-trip inspection will be billed at the established hourly rate (See Cost Sheet, Attachment 3) from the time the work is started at OTDC until the job is complete.

a. CALPIA will not reimburse the Contractor for travel to and from OTDC.

B. Maintenance & repair services

i. The Contractor shall provide repair services as requested in an effort to keep the equipment fully operational.

ii. Due to the nature and type of perishable product and goods CALPIA transports, the Contractor must be able to respond on-site at OTDC’s location to all requests for repair(s) within one (1) hour of notification.

iii. Repair services that occur outside of the normal business hours (as defined in this agreement) or are not provided during regularly scheduled maintenance visits or under guarantee will be paid at the “Emergency Hourly Rate” as listed on the Cost Sheet, Attachment 3.

a. The Contractor shall make every attempt to complete repairs within the same day.

b. CALPIA understands that it may take up to five (5) business days for repairs that require ordered parts.

c. The Contractor must notify the CALPIA Project Representative or designee immediately, in writing, if any repairs are to be delayed.

d. The CALPIA Project Representative or designee must approve non-emergency repair services performed outside of normal business hours.

e. CALPIA may, at its discretion, allow access to the equipment during non-business hours as needed.

C. Emergency repairs

i. The Contractor shall provide any necessary emergency repair(s) upon request from the CALPIA Project Representative or designee.

ii. Due to the nature and type of perishable product and goods CALPIA transports, the Contractor must be able to respond on-site at OTDC’s location to all requests for repair(s) within one (1) hour of notification.

iii. The Contractor must notify the CALPIA Project Representative or designee immediately, in writing, of any diagnosis, equipment deficiencies, or repair delays.

iv. Emergency repairs are to be performed during normal business hours when applicable and completed within the same day.

California Prison Industry Authority (CALPIA)

v. CALPIA may, at its discretion, allow access to the equipment during non-business hours as needed.

D. Replacement parts

i. Parts that become worn or inoperable, or that otherwise affect the operability of the equipment in any way, shall be replaced by the Contractor in accordance with the items below.

ii. All replacement parts and ordering will be done separate of this agreement on a CALPIA Purchase Order (PIA-099), referencing this agreement number.

iii. The Contractor shall maintain an adequate supply, and/or be able to obtain within a reasonable amount of time, any necessary replacement parts in order to perform repairs and maintenance as required.

a. When requested by the CALPIA Project Representative of designee, the Contractor, within forty-eight (48) hours of request, must be able to furnish documentation on the list price of any parts replaced or installed.

b. Due to the nature and type of perishable product and goods that CALPIA transports, expedited freight shipping may be required, but will require prior approval from the CALPIA Project Representative or designee.

iv. The Contractor has the authority to replace parts up to $50.00 without pre-approval by CALPIA Project Representative or designee.

v. All parts that exceed $50.00 must be approved by the CALPIA Project Representative or designee prior to ordering and/or installing.

a. A written estimate of the required part(s) must be submitted to the CALPIA Project Representative or designee.

b. All replacement parts will be invoiced at the listed rates plus sales tax and shall include a minimum 10% discount on all OEM dealer parts.

vi. All parts must be new, OEM factory approved or the equivalent, and come with a minimum ninety (90) day warranty unless approved otherwise by the CALPIA Project Representative or designee.

vii. Any part(s) that have been replaced become the property of the CALPIA and the Contractor must have the approval of the CALPIA Project Representative or designee before disposing of them unless they offset a core return charge that would be incurred by CALPIA.

E. Trailer Rental

i. The Contractor shall provide to CALPIA, upon request, a refrigerated or dry van semi-trailer rental when there are major delays to any maintenance and repair services performed under this agreement.

California Prison Industry Authority (CALPIA)

ii. Such rental service shall only be used under the circumstances defined above.

iii. Any rental(s) will be paid in accordance with Line Items 4 and 5 on the Cost Sheet, Attachment 3.

8. The Contractor’s mobile truck must contain United States Environmental Protection Agency (EPA) approved equipment for the on-site recovery and recycling of refrigerant.

9. The Contractor must also maintain a sufficient parts supply to make necessary repairs while on-site.

10. In the event that repairs are unable to be completed on-site, the Contractor must have approval from the CALPIA Project Representative or designee prior to removing the piece of equipment from grounds.

A. Should equipment need to be removed from grounds, the Contractor shall pickup and deliver the equipment at no additional charge to CALPIA.

i. CALPIA will inspect and record the serial number(s) of the equipment being removed.

Once the equipment is returned, CALPIA will verify the serial number(s) and inspect the overall condition of the item.

ii. Equipment removed from CALPIA’s premises shall be returned within five (5) business days unless prior written approval is obtained from the CALPIA Project Representative or designee.

iii. The Contractor will contact the CALPIA Project Representative or designee to schedule a delivery date and time for the equipment return.

11. The Contractor shall submit a complete report to the CALPIA Project Representative or designee for each service provided. The report(s) shall include the following:

A. The date(s) of service provided

B. A description of service provided, including replacement of any worn parts

C. The name of the service technician(s) who performed the work

D. The total labor hours expended for service

E. The location, make, model and serial number(s) of equipment serviced

F. A description of any observed deficiencies or suggested corrective action

G. The signature of the CALPIA Project Representative or designee to certify that the services were indeed performed

California Prison Industry Authority (CALPIA)

12. Executive Order N-6-22 – Russia Sanctions On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals.

“Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering into any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

13. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI)

GenAI Technology Use & Reporting

During the term of the contract, Contractor must notify the State in writing if their services or any work under this contract includes, or makes available, any previously unreported GenAI technology, including GenAI from third parties or subcontractors. At the direction of the State, Contractor shall discontinue the use of any new or previously undisclosed GenAI technology that materially impacts functionality, risk or contract performance, until use of such GenAI technology has been approved by the State.

The State reserves the right to amend the contract, without additional cost, to incorporate GenAI Special Provisions into the contract at its sole discretion and/or terminate any contract that presents an unacceptable level of risk to the State.

14. Services shall be completed to the satisfaction of the CALPIA Project Representative or designee who will be solely responsible for determining the acceptability of any work performed under the scope of this agreement.

15. CALPIA reserves the right to amend the agreement, prior to expiration, in writing on the STD 213A. CALPIA may adjust the terms of the agreement including but not limited to the following:

A. Term extension up to one (1) year.

B. Decreasing the amount of the contract’s original value.

C. Increasing the contract amount by up to 30% of the original value.

II. PAYMENT PROVISIONS

1. Invoicing and Payment

A. For services satisfactorily rendered, and upon receipt and approval of the invoices, the CALPIA agrees to compensate the Contractor in accordance with the amount specified in the Cost Sheet , Attachment 3, which is attached hereto and made part of this agreement.

California Prison Industry Authority (CALPIA)

B. Invoices shall be itemized and include the time period covered by the invoice, work completed for the period (detailed statement of services) and number of hours worked (if applicable). Invoices shall include the six-digit Purchase Order (Sage X3) Number and the Agreement Number referenced in the executed contract cover letter. Invoices shall be submitted in triplicate not more frequently than once every 30 days in arrears to:

California Prison Industry Authority P.O. Box 8800

Corcoran, CA 93212

C. All invoice packages must contain original documents and be legible. Failure to provide original, legible documents will delay payment at Contractor’s expense.

D. Accurate/correct invoice packages must be submitted for review and payment in a timely manner subject to the following:

i. All invoices, including revised/amended/corrected invoices, must be received by CALPIA within 60 days from the date services were rendered.

ii. Invoices received by CALPIA more than 60 days after the date services were rendered will be denied, deemed a forfeiture of payment by Contractor, and no payment will be issued.

a. It is Contractor’s responsibility to ensure invoices are received by CALPIA by the deadline. No exceptions will be allowed for invoice packages lost in transit unless supported by documentation that they should have arrived on time (i.e., proof of overnight delivery).

b. If a revision/amendment/correction of a timely submitted invoice is requested by CALPIA, payment will not be forfeited if the requested invoice is received more than 60 days after the date services were rendered.

iii. All invoices received shall be deemed accurate/correct unless Contractor provides CALPIA with written notice of any error(s) within 60 days from the date services were rendered. Written notice must include a written explanation of the change, a revised/amended/corrected invoice, and supporting documentation.

iv. Invoices received by CALPIA on the 60th day from the date services were rendered cannot be revised/amended/corrected by Contractor except at the request of CALPIA.

E. Contractors unable to provide accurate/correct invoice packages in a timely manner may receive a vendor performance report for failure to meet contract needs. Patterns related to failed vendor performance may result in termination of contract at any time.

F. Contractor is to provide a monthly report showing billed, paid, and outstanding invoices.

2. Availability of Funds

All financial obligations of CALPIA for the fiscal year(s) encompassed by the term of this agreement are subject to the availability and approval of funding by the Prison Industry Board

California Prison Industry Authority (CALPIA) and/or the presence of sufficient funds to cover those obligations in the fund from which those obligations are to be paid. If such obligations are, or become contingent, on funding by and/or through the CALPIA budget or on the availability of federal funds or on the action of any Legislative body, said obligations are contingent on the appropriation and availability of funds for the purpose of meeting those obligations. If insufficient funds are approved or appropriated or otherwise available in order to meet CALPIA’s obligations under this agreement, CALPIA may immediately terminate this agreement.

3. Prompt Payment Clause

Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927. Unless expressly exempted by statute, the Act requires State agencies to pay properly submitted, undisputed invoices not more than 45 days after (a) the date of acceptance of goods or performance of services or (b) receipt of an undisputed invoice, whichever is later.

4. Cash Discounts

CALPIA has a history of taking cash discounts and intends to take advantage of cash discounts offered when they are in the best interest of the CALPIA.

California Prison Industry Authority (CALPIA)

ATTACHMENT 3

COST SHEET

The actual costs quoted by the bidder shall be binding for the term of the Agreement. CALPIA is not obligated to purchase any quantity of services from the contractor.

Under no circumstances will the contractor be allowed to use a subcontractor for more than 50% of the contract dollar amount. For all services where a subcontractor is used, the contractor will be required to provide a minimum of 50% of the staffing for the project including project contact person.

It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code.

Item No. Description of Work Details Quoted Cost

Hourly Rate:

Normal Business Hours (Excludes Holidays) Monday – Friday

(7:00 AM – 5:00 PM)

Saturday

(7:00 AM – 3:00 PM)

1 – 8 Hour(s) (First 8 hours) $ / Hour

9 + Hours (After 8 hours) $ / Hour (when over 8 hours)

Hourly Rate:

Emergency (Outside of Normal Business Hours listed above)

1 – 2 Hour(s) (First 2 hours) $ / Hour

3 + Hours (After 2 hours) $ / Hour

3 Service Call Flat Rate $ Each Way

Refrigerated Semi Trailer Rental (For use ONLY when there are delays to the maintenance and repair services performed under the Scope of this agreement)

Daily Rental Rate (Per Trailer) $ / Day

Dry Van Semi Trailer Rental (For use ONLY when there are delays to the maintenance and repair services performed under the Scope of this agreement)

Daily Rental Rate (Per Trailer) $ / Day

NOTE: The…