IFB# S34652539 Portable AC Rental (VSP)

The California Correctional Training and Rehabilitation Authority (CALCTRA) has issued Invitation for Bid (IFB) #S34652539 for portable air conditioning unit rental at Valley State Prison in Chowchilla, California. The procurement seeks one 25-ton package air conditioning unit (460v-3ph-60Amps), trailer-mounted, to be installed at the Optical building #505. The rental package must include 50 feet of supply ducting, 50 feet of return ducting, 100 feet of power cables, electrical tail equipment, and replacement air filters. Bidders must provide documentation of at least one year of experience with similar rental services and three references for past performance on comparable projects completed within the last three years. The bid evaluation will be based on best value, considering cost, past performance, and relevant experience. The solicitation was released on January 6, 2026, with bids due by 3:00 PM Pacific Standard Time on January 20, 2026. The anticipated contract start date is March 15, 2026, with an initial two-year term and an option to extend for one additional year.

The procurement does not grant specific set-aside designations for small businesses, disabled veteran business enterprises, target area contracts, or enterprise zones. However, the solicitation encourages the employment of ex-offenders. Contractors must maintain commercial general liability, worker's compensation, and automotive liability insurance throughout the contract term, with CALCTRA and the State of California named as additional insureds. Bidders must comply with Executive Order N-6-22 regarding Russian economic sanctions and Executive Order N-12-23 concerning generative artificial intelligence disclosure requirements. While a specific contract value is not explicitly stated, bidders are required to submit a monthly rental rate for the air conditioning unit and identify any applicable transportation, environmental/hazmat, delivery, or pickup charges. Payment will be processed within 45 days of invoice receipt and approval, with invoices required within 60 days of service date. Contractors must also complete various documentation, including the Bid Document Submittal Checklist, Cost Sheet, Payee Data Records, Darfur Certification, and other specified forms.